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Home My WebLink AboutAgenda Report - March 3, 2021 C-11AGENDA ITEM (2a 1 ( J' CITY OF LODI .C%- COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Grant Agreement with San Joaquin Office of Emergency Services (OES) and Execute Purchase Order with Delta Wireless Inc. and Appropriate Funds ($30,144.02) MEETING DATE: March 3, 2021 PREPARED BY: Interim Fire Chief RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute grant agreement with San Joaquin Office of Emergency Services (OES) and execute purchase order with Delta Wireless Inc. and appropriate funds ($32,000). BACKGROUND INFORMATION: In October of 2020, San Joaquin County Emergency Services (OES) was awarded a Community Power Resiliency grant in the amount of $274,367 from the California Governor's Office of Emergency Services (Cal OES). The grant funds are to be used to support California incorporated cities with additional preparedness measure in response to power outage events. OES notified the City of Lodi of this grant award and the Lodi Fire Department submitted a grant application to OES for the purchase and installation of a mobile repeater. This grant application was successful and the Lodi Fire Department was awarded $30,144.02 to purchase a mobile repeater from Delta Wireless Inc. as quoted. The mobile repeater will allow for the Lodi Fire Department to have improved radio communications at the scene of a natural disaster or power outage. Staff recommends that the City Council authorize the City Manager to execute grant agreement with OES and authorize purchase order with Delta Wireless Inc. and appropriate funds ($30,144.02) FISCAL IMPACT: No Fiscal Impact -Reimbursable Grant FUNDING AVAILABLE: Community & Corporate Grant Fund 20541000.77030 Andrew Keys Andrew Keys, Deputy City Manager/Intemal Services Director ,doh P910 RmP m 4 e I•:.a•.I Ii•Y]11"T Ron Fenix, Interim Fire Chief RP\MM1md cc: City Attomey Exhibit l —Notification of Sub -recipient Allocation/ Exhibit 2 —Notification of Award/ Exhibit 3 —Delta Wireless Inc Quote GAVIN NEWSOM GOVERNOR October 2, 2020 Shellie Lima Director of Emergency Operations San Joaquin County 2101 East Earhart Avenue, Suite 300 Stockton, CA 95206 Cal OES OOVERNOR'S OFFICE OF EMERGENCY SERVICES Exhibit 1 MARK S. GHILARDUCCI DIRECTOR SUBJECT: NOTIFICATION OF SUBRECIPIENT ALLOCATION Fiscal Year (FY) 2020 Community Power Resiliency Allocation Cal OES ID # 077-00000-00 Period of Performance: July 1, 2020, to October 31, 2021 Dear Ms. Lima: The California Governor's Office of Emergency Services (Cal OES) approved your FY 2020-21 Community Power Resiliency allocation in the amount of $274,367. At least fifty percent $137,184 of your award must be utilized to support one or more of the resiliency areas: schools, election offices, food storage reserves, and/or COVID-19 testing sites. Eligible activities under this allocation are limited to: Equipment - Funds may be used for the procurement of: o Generators and generator connections for essential facilities, with an emphasis on clean energy and green solutions where possible or other alternative backup power sources; o Generator fuel and fuel storage; and o Redundant emergency communications (e.g., battery -powered radios); o Portable vehicle -mounted charging stations; o Portable battery -powered and rechargeable radio repeater and transmission equipment. 3650 SCHRIEVER AVENUE, MATHER, CA 95655 E"40 (916) 845-8859 TELEPHONE (916) 845-8511 FAx `•• ,. - www.CalOES.ca. ov aM_2021 ContactNamen October 2, 2020 Page 2 of 3 • Plans - Funds may be used for the development/update of: o Continuity plans; o Contingency plans for electrical disruptions that include considerations such as protecting individuals with access and functional needs, medical baseline and socially vulnerable populations, transportation, emergency public information, and preservation of essential functions; o Risk assessments for critical infrastructure and lifelines; o Post -event reports that identify lessons learned and corrective actions; and Public education materials or supplies focused on individual family preparedness for electric disruptions. One-time costs associated with identifying and equipping resource centers for the public to access during electrical disruptions. The following activities are not allowed; These funds shall not be used to secure, compensate, or backfill professional services contracts. Response costs associated with electric disruption events including any staffing or new positions, Emergency Operations Center staffing, security, law or fire response, or other overtime charges. All activities funded with this allocation must be completed within the Grant Subaward period performance. Additionally, the Subrecipient is subject to the following requirements: As a condition of receiving funding, counties will be required to collaborate with their cities within their jurisdiction to support critical infrastructure and resiliency county -wide with a particular focus on public safety, vulnerable communities, and individuals with access and functional needs. Must ensure they and their principals are not presently debarred, suspended, proposed for debarment, or declared ineligible. Must provide a Progress Report on the expenditures of the funds. The Progress Report is due no later than November 30, 2021, This Progress Report shall identify how the funds have been used, including identifying each project or activity undertaken, local entity that undertook the project or activity, the amount of funding provided to the project or ((M_2021 ContactNamef) October 2, 2020 Page 3 of 3 activity, and a description of each project or activity. The report shall also identify the specific outcomes achieved by each project or activity, including whether the project or activity was completed and whether it was used during power outages. Must coordinate with their city or county planning agency to ensure that the project is in compliance with the California Environmental Quality Act (CEQA) Public Resource Code, Section 21000 et seq. Comply with the California Public Records Act, Government Code Section 6250 et seq. Must procure goods and services in compliance with applicable state and local laws, ordinances, rules, regulations, and policies, The undersigned represents that he/she is authorized to enter Into this agreement for and on behalf of the Applicant. Subrecipient: 150', 1 Joo- Ulli bLt"1* Signature of Authorized Agent: Printed Name of Authorized Agent: bLt_Ji,6 ! /11a "Dep Dir, Grene-m) Se.,-vFCtS — Title: C d V f O -A Date:.._ 10 );?C) p Specify which power outage resiliency area you are directing at least 50% of your award to- schools, election offices, food storage reserves, and/or COVID- 19 testing sites: —_ ar) k5, e l ac Han or COV1 O - )l 4e.sfi S'cbw Your dated signature and above fillable information is required on this Notification of Subrecipient Allocation. Please sign and return requested information to PSP5@CaIOES,co.gov within 20 calendar days upon receipt and keep a copy for your records. For further assistance, please email Cindy Logan at SPSQCaIOES,ca, ov. Sincerely, MARK S. GHILARDUCCI Director SAN JOAQUIN January 29, 2021 Ronald Penix Lodi Fire Department 210 W. Elm Street Lodi, CA 95242 Exhibit 2 Office of Emergency Services A Division of General Services Shellie Lima, Deputy Director of General Services - Emergency Operations SUBJECT: Notification of 2020 Community Power Resiliency Grant Award Period of Performance: July 1, 2020 — October 31, 2021 Dear Ronald, The Community Power Resiliency Submission Panel, coordinated by the San Joaquin Office of Emergency Services (OES) has approved a portion of funding for the project submitted for the 2020 Community Power Resiliency Grant in an amount not to exceed $30,144.02. Eligible activities under this allocation are limited to the project outlined in your submission. Project Brief: Install mobile repeater into command vehicle for improved radio communications in the event of a power outage. In some cases, approved funding was less than originally requested, therefore your agency/department will be responsible for seeking necessary funding to complete the project, including reimbursement processing, prior to October 31. 202 1., in order to meet funding deadlines. W This award is subject to the requirements as established in the Notification of Subrecipient Allocation, FY2020 Community Power Resiliency Allocation letter from the Governor's Office of Emergency Services, dated October 2, 2020 (attached). Please complete the letter of acceptance (attached) and return to sIirnaQs0qov.or-q by February 19, 2020. REIMBURSEMENT INSTRUCTIONS: Upon completion of the project, submit the following items for reimbursement to the San Joaquin County Office of Emergency Services, Attn: 2020 Community Power Resilliency Program Manager, 2101 E. Earhart Ave, Suite 300, Stockton, California, 95206: 1. Copy of Purchase Order 2. Copy of Invoice 3. Proof of payment 2101 E, Earhart Ave., Suite 300 1 Stockton, California I T• 209-953-6200 1 F• 209-953-6268 Notification of 2020 Community Power Resiliency Grant Award January 29, 2021 Questions may be addressed to me, by email at slima(Wsiaov.ora or by phone at 209-953- 6200. Sincerely, Shellie Lima, Director Emergency Operations San Joaquin County Office of Emergency Services Attachments 1. Letter of Acceptance (return to OES by Feb 19, 2021) 2. Approved Project Brief, as submitted to OES 3. FY2020 Community Power Resiliency Allocation letter from the Governor's Office of Emergency Services, dated October 2, 2020 Notification of 2020 Community Power Resiliency Grant Award January 29, 2021 Attachment 1, Letter of Acceptance The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the agency/department and intends to move forward with the project as indicated In the request for funding through the 2020 Community Power Resiliency Grant Award, by October 31, 2021. All activities funded with this allocation must be completed within the Grant Period, noted above. Any delays or issues with the project should be reported to the OES project manager as soon as possible. This award is subject to the following requirements: Must coordinate with their city or planning agency to ensure that the project complies with the California Environmental Quality Act (CEQA) Public Resource Code, Section 21000 et seq. Must comply with the California Public Records Act, Government Code Section 6250 et seq. Must procure goods and services in compliance with applicable state and local laws, ordinances, rules, regulations, and policies. The OES Project Manager Is responsible for all required Progress Reports, as identified in the State's Allocation Letter to CalOE5 associated with this Grant. Agency/Department: LGY4 f-_ r -` y~e Estimated Date of Completion of Project: " td..�' Primary Point of Contact for this Project Name: �✓� I iC Address Email _A I ) LAP - E1 wL- Phone Number: ,.a9�?�� Authorized by: Name: Steve Schwabauer Signature: Date: Feb 11, 2021 Sign and return this page to slima aDsigov,ora by February 19, 2021 Approved as to Form: Janice D. Magdich, City Attorney jdm A_DELTA..- WIRELESS,INC Delta Wireless Inc 1700 W. Fremont St. Stockton, CA 95203 Phone: 209-948-9611 Fax: 209-948-0103 Contract Lic: 748224 Tax ID: 680371097 Bill To City of Lodi - Financial Ser Attn: Accounts Payable P O Box 3006 City of Lodi, CA 95240 Ron Penix 209-333-5565 rpenix@lodi.gov Product/Service Name Codan UHF P-25 ET -6 Repeater - 25Watt 35Ah battery, Solar Panel, Battery Ch -r Stratus Rapid Antenna Optional CodanCare - 3 Year Freight In - Taxable SCOPE OF WORK: ❑elfa will provide Codan Tuctleal UHF repealer antenna system, battery. charging systems: aptivnal ( but recommended CodanCare 3 year support) Rnd four hour on-site operator and deployment rralning by pelta. Included by Codon prior to delivery one time programming. price valldily is sa days. "Post sales supporl provided by he Codon. Customer to provide channel and frequency Information prior order Exhibit 3 Project Number: 111002318 SALES QUOTE Dates Quote Issued 01/07/2021 Customer P.O. Ship To Lodi Fire Department Attn: Accounts Payable P O Box 30 Lodi, CA 95241-1910 Ron Penix 209-333-5565 rpenix@lodi.gov Quantity Unit Price Extended' 1 $14,794.33 $14,794,33 T 1 $3,346.95 $3,346.95 T 1 $4,512.00 $4,512.00 T 1 $5,197.61 $5,197.61 T 1 $125.00 $125,00 T Charges: $0.00 Subtotal: $27,975,89 Tax: $2,168.13' Labor: $0.00 TOTAL: $30,144.02 Sales/Offered By: David Naasz f Title: Account Mana= Phone Number: Englneered By (Initials); DN THIS QUOTE REPRESENTS AN ENGINEERED SOLUTION AND IS PROPRIETARY AND CONFIDENTIAL Quote valid /br90 days of er receipt Page 1 ,L_DELT A WIRELESS, INC Customer Name City of Lodi - Financial Ser Contact Ron Penix Project Number: 111002318 TERMS and Conditions m—� Dates Project 111002318 Quote Issued 01/07/2021 Phone 209-333-5565 Customer P.O, TERMS AND CONDITIONS (Initial And Accept or Deny in the places provided) I Installation contract: Tnlo quote is hosed upe^I 101aPed Inirrmpiton Prov m to Delta Wireless, Inc. by the quoted customer. Signing this quote formally consMutes a signed contma for prodtfcts and oervmces heiwean Della w'+re!e,c Inc. and 1110 cutlamer _ Yrasnr 21 Adds, "loves and changes to the scope ar wod described within Inge quote ml/dl reoutt rn a written change order signed by both parties, prior to the reordering or reconfiguration of any pro;fucl or servito provided on this QW010. InflIOr ]I RemObllization tharges(depending on distance: will be added to Ihls quote d rhe vehieie andlor site are not available at the time and place scheduled with the customer, or Is not in the condlllon Or canfqu krl described by the customer. awal 4) Ltwl Itqulpatell l will be dnCliled al the cliaton+rsr;own risk. Appemmnca end aerlorat ant e wail nor be Improved by tn.tallabon. Cuslon+em ha,.e the responoibllby to (Worm Delta of miipmtem defrcrencdeD prior tin m0atdalon. 0010 will be glad 10 provide a quote for the fepw andfor replacement of any Nulpnteill Inrllal 51 Work delay dnstaliahon vnll pegrr- only atter all eoulpmem to be in Dia tD 00calq on hand and ready for ms131140mn A delay hn 1be work ocRcdule tl>Ay Occur it the cuslantiaf reques[s "Adds moves or changes" 10 lbir, guatnTlon of d a previously unhnoym or u tdl,Gosed condltton la dlsooveFed during inslalrat baa that altlht the rv9 eddl requred. l a 'change order,5loo irre III% a nvnlmum of ane hour may ire charged and/or 1,ravel wile assessed for the req,ob!l,:abtm er la or ar, d>e project fMlir GI Reslnetslnp and It eight: A ?5 reslockinru Tee tivl Ito added tin she change order for any produu reliulned by DOW. on The cuolomeeD behalf. it the a Qtdpmenl has already been lnsrallea and the product cannot be returned to the nt3n1fad(W. the Mtamer must pay m fulr AdddlDna' fie 9W charges, i[ required. will be added to Ilse change order. Inlliab TI payment for equipmentrltle upon raeelpt orequilxtsenl. Initial S] Labor payment due Dian Cool plehonof ronlrxl, al tabor warranty 30 days, Does Oct cover labor regpfred In lrotdrNeshoot ofid rePairlreplace defective equOrn entand the cost g _ Iridial f 161 I Vida" 9010m ertemle[[ )at3ar warrnnly; DeIIe aRera an extErrded labor warranq to bridge the gap between the video equipment manufacturers parte Wanarrly o(nage, an,�lyinr�, tr3Ck�q, shlpping, inlgrfacmq %tlh the manlrfaokurer. re•InvUII g and lesuRg the repillred video equipment. Each syslem Is specific and unique requiring a quote. Please contact Oeha Wlrelim ar the numbe, diwve. ❑ Arc epi [ Dodos, ImbAl 1 f 1 Egrn11ame111 WRrrOil ty; MA11VIach,rer's viafrollty dppsres Ail lift to lranb[m ;haDI, reM- ani, and reinstall equipment wit) not be included in the warranty, freight charges to die rn3nufaoturerwil not be included _ triglai 121 Non-SodclUttoni Customer shall npl. during the tern/ of ins Agree'lsent and For a period of two• Pr'yeors in+nsedl310 follmvnng the lemunatlon of the contract, or any a denskon hereol. for any reason, eNtle+ dlretdy or inn reedy, tai cal on, 00101. Induce recruil, or enCvyoge any mi pelta 7, iralOssertfployees to leave 1101/ empfoymleni or i0mlinale fh0fr contraol, or take away 3QC[s enrDfflyee F: rbt mtlenspl la dohs r lndtrtk recd rt• enCQur3ge pr take away e u f:ayeee for the mtonieror any other Peron or enidy: to tali on WIcd. induce, recruit or encourage any of die amforners to Wm4ri their rclallonshlps Nth Della Wilreless or Ida away suds custorntlmof Idl adentpt to Whit. Irsd uce. recnni, 0cdwm90 or to k9 cuslonterof Della Wireless for the customer or any older person or entity/. 1nf lin) 131 intequillon: Deka has provided a d4gens woe.. effort 10 ldenldythe comolephy, reliability and cumIOPllbillty Of the IT'Intatton required within the syolenl design of dtlo Dulvellianse video sotullon. M- Wdact[rierit differ on their siva nslanding, mterpretadon Dorf docurnenlation Jewel of their eQuiriment and soliftre, Therefore, Delta in not Wle for the Olden or verbal infamsahon pmnded to DAD and Preceded 10 ollr cllenlo through m iinur3cturers. vend" and suppliers while Ictegrating e><Icling or future equipment andior systems Change ordefa may occur when ihe.,e factors reed/ In additional 13t.�nr hours, or If additfond equlpin"I of software is regWrerJ to product. Milliat prpv�d9 die )eve' Of In tegrat an desirnd or to remedy a srltladmrl caused by the fnlemrated f 41 Server warranty: Any naen'M to eller saffftte canlgufml10n OF sethn99 after server insfallatron by olher thin Delta Wireless may vcdd the o erver worranly and Fos 1.1111 In addhJ and hlMng to replore p roper system aparation An exlended warrai ty through a Service Lowl A..grtament,SLA) rD avallabte Call Dello wirelm [ora quote. ❑ Accelx 0 De{line — initial 15) EavironmentaI limitations of Wdkc:',anadono In video quorhydireto cpvg:re in sun 0001IhM, "alher. ltgnbngorhousing deanllnesoare a 1"on of equlpnlell umltalions. and nr not n wpopDi Aity or Delta Wifeless. MDntdacturtev winanly provides for component rev it at a Depot only and do±: not cover soubteshooting labor sb+ p0ng coals or restoradon labor charges. tido mMen anto. warranty tabor or sh!pplrq cost I, provided by this inslagaucin ogreemlent unitas the cuDxnser Porch DR6 an a 41e1ded Inhor wammnty from Delta Wireless. inn [at 16) Interference: interference to Ncensed or unlicensed fmquencdes are not the reaponsibllty mf Della Wlredeso. Initial t-Ua IUMtK blbriAl uRt LUNSTITUTES AGREEMENT WITH DELTA WIRELESS AND NETWORK SOLUTIONS TERMS AND CONDITIONS MOTE AND TERMS ACCEPTED BY: Date: Approved as to Form: Janice D. Magdich, City Attorney jdm Page 2 RESOLUTION NO. 2021-54 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT AGREEMENT WITH SAN JOAQUIN OFFICE OF EMERGENCY SERVICES; AUTHORIZING PURCHASE ORDER WITH DELTA WIRELESS, INC., OF STOCKTON, FOR PURCHASE OF A MOBILE REPEATER; AND FURTHER APPROPRIATING FUNDS ------------------------------------------------------------------------ ------------------------------------------------------------------------ WHEREAS, in October of 2020, San Joaquin Office of Emergency Services (OES) was awarded a Community Power Resiliency grant in the amount of $274,367 from the California Governor's Office of Emergency Services (Cal OES). The grant funds are to be used to support California incorporated cities with additional preparedness measure in response to power outage events; and WHEREAS, OES notified the City of Lodi of this grant award and the Lodi Fire Department submitted a grant application to OES for the purchase and installation of a mobile repeater; and WHEREAS, this grant application was successful and the Lodi Fire Department was awarded $30,144.02 to purchase a mobile repeater from Delta Wireless, Inc., as quoted; and WHEREAS, the mobile repeater will allow for the Lodi Fire Department to have improved radio communications at the scene of a natural disaster or power outage. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a grant agreement with San Joaquin Office of Emergency Services; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize a purchase order with Delta Wireless, Inc., of Stockton, California, for purchase of a mobile repeater, in the amount of $30,144.02; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds in the amount of $30,144.02 into 20541000.77030 (Community & Corporate Grants); and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: March 3, 2021 ------------------------------------------------------------------------ ------------------------------------------------------------------------ hereby certify that Resolution No. 2021-54 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 3, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None O-JENNIF R CUSMIR City Clerk