HomeMy WebLinkAboutAgenda Report - November 15, 2000 E-06OF �
'CITY OF LODI COUNCILCOMMUNICATION
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AGENDA TITLE: Adopt a Resolution Awarding the Contract for Rental and Cleaning of Uniforms for Certain Field and
Warehouse Employees to Unifirst Corporation ($20,000± per year)
MEETING DATE: November 15, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the contract for the rental and
cleaning of uniforms for certain field and warehouse employees to Unifirst Corporation,
of Stockton, in the amount of approximately $20,000.00 per year.
BACKGROUND INFORMATION: At its October 18, 2000 meeting, the City Council authorized staff to go to bid for the
rental and cleaning of uniforms for specified employees in the Public Works, Parks
and Finance departments, as well as seat covers and rags used in the
Fleet Maintenance Shop. The present contract ends in February 2001.
Bids were requested for both polyester/cotton blend shirts and pants, 100% cotton shirts and pants, and denim pants.
Employees are given a choice of the type of material they want for their uniforms at the beginning of the contract. They are
also given the choice of either short- or long -sleeve shirts. Changes cannot be made during the term of the contract. In order
to evaluate the proposals, half of the shirts needed were designated as the Dacron polyester/cotton blend and half as the
100% cotton; the number of pants needed was equally split among the blend, 100% cotton, and denim. It was estimated that
employees would be wearing their uniforms 50 weeks per year because there is an allowance for vacations, jury duty, etc., of
more than a couple of days. The seat covers and rags are used weekly in the Fleet Maintenance Shop. Supplying the arm
patches was included as an optional bid item and that price is included with the total. The contract allows changes in the
number of employees without additional charges and at rental rates in effect at the time of the agreement.
The contract is for a two-year period with an option to renew for an additional year upon mutual agreement between the City
and supplier. Funds are included in the annual operating budgets of the departments/divisions using uniforms, seat covers
and rags. The greatest difference in prices was for the arm patches with bids varying from $1.50 to $8.50 per patch.
Listed below are the four bids received, calculated for a one-year period based on the formula for use described above.
The low bidder presently has the Electric Utility Department's uniform contract.
Unifirst Corporation Stockton $19,977.10
Prudential Overall Supply West Sacramento $22,571.10
G & K Services Sacramento $23,907.25
Mission Linen & Uniform Service Sacramento $24,391.75
Under this contract, the City will be billed monthly for the number of uniforms processed.
FUNDING: The operating accounts for the divisions using the service.
Funding Available: tJ. _&A=:t4
Vicky McAthie,inanc irector
Richard C. Prima,
Public Works Director
Prepared by Sharon Blaufus, Management Analyst II
cc: Randy Hays, City Attorney
Joel Harris, Purchasing Officer
George Bradley, Street Superintendent
Dennis Callahan, Fleet and Facilities Manager
Fran Forkas, WaterMastewater Superintendent
Vicky McAthie, Finance Director
Jack Harrison, Interim Parks and Recreation Director
Uniform Service Bidders
APPROVED:
H. Dixon Flynn -- City Manager
CAWARD3 11/06/00
RESOLUTION NO. 2000-193
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR RENTAL AND CLEANING OF
UNIFORMS FOR CERTAIN FIELD AND WAREHOUSE
EMPLOYEES
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 31, 2000 at 11:00
a.m. for the Rental and Cleaning of Uniforms for certain Field and Warehouse Employees,
described in.the specifications therefore approved by the City Council on October 18, 2000;
and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bid Amount
Unifirst Corporation Stockton $19,977.10
Prudential Overall Supply West Sacramento $22,571.10
G & K Services Sacramento $23,907.25
Mission Linen & Uniform Service Sacramento $24,391.75
WHEREAS, the City Manager recommends award of the bid for the Rental and
Cleaning of Uniforms for certain Field and Warehouse Employees, be made to the low bidder,
Unifirst Corporation, of Stockton, California.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of the
bid for the Rental and Cleaning of Uniforms for certain Field and Warehouse Employees, be
and the same is hereby awarded to the low bidder, Unifirst Corporation, of Stockton,
California, in the amount of $19,977.10.
Dated: November 15, 2000
I hereby certify that Resolution No. 2000-193 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 15, 2000, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino and
Mayor Mann
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLACKSTON
City Clerk
2000-193
CITY COUNCIL
STEPHEN J. MANN, Mayor
ALAN S. NAKANISHI
Mayor Pro Tempore
SUSAN HITCHCOCK
KEITH LAND
PHILLIP A. PENNINO
Unifirst Corporation
125 East Flora Street
Stockton, CA 95202
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209)333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:%\www.lodi.gov
November 8, 2000
G & K Services
1600 Raley Court, Suite 30
West Sacramento, CA 95691
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
Prudential Overall Supply
545 Jefferson Blvd., #5
West Sacramento, CA 95605
Mission Linen & Uniform Service
8440 Carbide Court
Sacramento, CA 95828
SUBJECT: Adopt a Resolution Awarding the Contract for Rental and Cleaning
of Uniforms for Certain Field and Warehouse Employees to
Unifirst Corporation ($20,000±)
Enclosed is a copy of background information on an item on the City Council agenda
of Wednesday, November 15, 2000. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Sharon Blaufus,
Management Analyst, at (209) 333-6800, ext. 2658.
Richard C. Prima, Jr.
Public Works Director
RCP/Im
Enclosure
cc: City Clerk
NCAWARD3