HomeMy WebLinkAboutAgenda Report - March 17, 2021 C-06AGENDA ITEM C40 (0
JQ CITY OF LODI
%V COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Orders to 2016-2018
Tree Maintenance Contract with West Coast Arborists, Inc., of Anaheim ($100,000)
MEETING DATE: March 17, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute change orders to
2016-2018 Tree Maintenance Contract with West Coast Arborists, Inc., of
Anaheim, in an amount not to exceed $100,000.
BACKGROUND INFORMATION: The Public Works Department manages an annual on-call contract that
provides for structural pruning, maintenance trimming, stump grinding,
emergency calls, removal of City trees, pest control, and tree planting
at various locations throughout the City.
The 2016-2018 Tree Maintenance Contract was awarded to West Coast Arborists, Inc., of Anaheim, on July
20, 2016. The contract included multiple extension options, if beneficial to the City. After execution of the
optional extensions, the contract will now expire on June 30, 2021.
On October 17, 2018, the Council authorized the City Manager to execute change orders in an amount not
to exceed $400,000 per fiscal year (Resolution 2018-189). The authorization was intended to
accommodate annual extensions when advantageous to the City. For Fiscal Year 2020/21, the City
Manager executed one change order in the amount of $380,000 to accommodate the Public Works annual
tree maintenance needs ($300,000) and the Park's Department's initial budget ($80,000).
With the 2020/21 mid -year budget, Council allocated an additional $100,000 for the Parks Department's
tree maintenance effort. This additional funding was provided in order to perform preventive maintenance,
and to address any emergency situations that may arise within City parks, especially within the winter
months. In order to utilize these funds, Staff requests Council increase the City Manager's change order
authority.
Staff recommends authorizing City Manager to execute change orders to 2016-2018 Tree Maintenance
Contract with West Coast Arborists, Inc., of Anaheim, in an amount not to exceed $100,000.
FISCAL IMPACT: There will not be a cost difference based on this change.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
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3/1/2021
Adopt Resolution Authorizing City Manager to Execute Change Orders to 2016-2018 Tree Maintenance Contract with West Coast Arborists, Inc, of Anaheim ($100,000)
March 17, 2021
Page 2
FUNDING AVAILABLE: Funding for this contract was adopted in the Fiscal Year 2020/21 original and
mid -year budgets.
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
CWS -P,
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
cc: Utility Manager
West Coast Arborists, Inc.
Signature: OwXWg
Email: akeys@lodi.gov
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RESOLUTION NO. 2021-65
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO
THE 2016-2018 TREE MAINTENANCE CONTRACT WITH
WEST COAST ARBORISTS, INC., OF ANAHEIM
WHEREAS, the 2016-2018 Tree Maintenance Contract was awarded to West Coast
Arborists, Inc., of Anaheim, on July 20, 2016; and
WHEREAS, on October 17, 2018, the Council authorized the City Manager to execute
change orders in an amount not to exceed $400,000 per fiscal year; and
WHEREAS, for Fiscal Year 2020/21, the City Manager executed one change order in
the amount of $380,000 to accommodate the Public Works Department's annual tree
maintenance needs ($300,000) and the Park's Department's initial budget ($80,000); and
WHEREAS, with the 2020/21 mid -year budget, Council allocated an additional $100,000
for the Parks Department's tree maintenance effort; and
WHEREAS, staff recommends authorizing the City Manager to execute change orders
to the 2016-2018 Tree Maintenance Contract with West Coast Arborists, Inc., of Anaheim, in an
amount not to exceed $100,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute change orders to the 2016-2018 Tree Maintenance
Contract with West Coast Arborists, Inc., of Anaheim, California, in an amount not to exceed
$100,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: March 17, 2021
I hereby certify that Resolution No. 2021-65 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 17, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
r f
I JENNIFER USMIR
City Clerk
2021-65