HomeMy WebLinkAboutAgenda Report - March 17, 2021 C-05AGENDA ITEM Ooe*5 '• CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Contract for 2020 Grape Bowl Handrail Improvement
Project to Soracco, Inc., of Lodi ($63,630), and Authorizing City Manager to
Execute Change Orders ($10,000)
MEETING DATE: March 17, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding Contract for Grape Bowl Handrail
Improvement Project to Soracco, Inc., of Lodi, in the amount of
$63,630, and authorizing City Manager to execute change orders in
an amount not to exceed $10,000.
BACKGROUND INFORMATION. Over the past 20 years, the City has made many improvements to
the Grape Bowl to make it safer and more accessible. The existing
bleachers were installed over 40 years ago.
The aging bleacher steps are unstable, making them a potential hazard. In order to increase stability, the
project will include a brace that runs underneath the steps. In addition, a mid -aisle railing will be installed
to enhance the safety of the steps and comply with current building code requirements. The
improvement locations are shown on Exhibit A.
The plans and specifications for this project were approved on December 2, 2020. The City received the
following three bids for this project on February 10, 2021:
Two alternate designs were prepared, both of which contractors were required to provide a bid. The bid
documents identified the "low bidder" based on Bid Alternate 1. The two bid alternates were established
to evaluate costs between a more economical design (Alternate 1) and a more structurally robust design
(Alternate 2). Staff recommends awarding the Contract for Bid Alternate 2, which will result in less
maintenance and a longer useful life.
Staff recommends awarding Contract for Grape Bowl Handrail Improvement Project to Soracco, Inc., of
Lodi, in the amount of $63,630, and authorizing City Manager to execute change orders in an amount not
to exceed $10,000.
APPROVED: Steve SchWabaUer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\PARKS\GrapeBowl\2020 Grape Bowl Handrail Improvement Project\CAward doc 3/4/2021
Above/(Below)
Bidder Location
Bid Alt. 1
Bid Alt. 2
Engineer's Estimate
Engineer's Estimate
$ 60,000.00
$ 95,000.00
Soracco, Inc. Lodi
$ 49,700.00
$ 63,630.00
($10,300.00)/($31,370.00)
Diede Construction, Inc. Woodbridge
$ 58,000.00
$151,000.00
($ 2,000.00)/ $56,000.00
*Superior Industry Builders Merced
$ 61,250.00
$ 76,490.00
$ 1,250.00 /($18,510.00)
"Contractor did not provide bid guarantee.
Two alternate designs were prepared, both of which contractors were required to provide a bid. The bid
documents identified the "low bidder" based on Bid Alternate 1. The two bid alternates were established
to evaluate costs between a more economical design (Alternate 1) and a more structurally robust design
(Alternate 2). Staff recommends awarding the Contract for Bid Alternate 2, which will result in less
maintenance and a longer useful life.
Staff recommends awarding Contract for Grape Bowl Handrail Improvement Project to Soracco, Inc., of
Lodi, in the amount of $63,630, and authorizing City Manager to execute change orders in an amount not
to exceed $10,000.
APPROVED: Steve SchWabaUer
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\PARKS\GrapeBowl\2020 Grape Bowl Handrail Improvement Project\CAward doc 3/4/2021
Adopt Resolution Awarding Contract for 2020 Grape Bowl Handrail Improvement Project to Soracco, Inc., of Lodi ($63,630), and Authorizing City Manager to Execute
Change Orders ($10,000)
March 17, 2021
Page 2
FISCAL IMPACT: There will be a slight increase in the long-term maintenance costs
associated with these improvements, while reducing the City's legal
exposure.
FUNDING AVAILABLE: Fiscal Year 2020/21 Budget:
Parks Capital (PKCP-21002) - $80,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
C �2 2,2
Charles E. Swimley, Jr.
Public Works Director
Prepared by Alice Bernardino, Assistant Engineer
CES/AB/tc
Attachments
cc: Utility Superintendent
Signature: 00Jn&,r Xvip
Email: akeys@lodi.gov
1k vdilv02\pubwks$\WP\PROJECTS\PARKSXGrapeBowl\2020 Grape Bowl Handrail Improvement Project\CAward.doc 3/4/2021
Legend
Exhibit A
Grape Bowl Handrail Location
35 70 140
Handrail Locations MEMEL
Feet
GRAPE BOWL HANDRAIL IMPROVEMENT PROJECT
221 E LAWRENCE AVE CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and SORACCO, INC., a California corporation, herein referred
to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Certifications and Forms
General Provisions
Federal Requirements
Special Provisions
Bid Proposal
Contract
Contract Bonds
Federal Minimum Wage Rates
Plans
Addenda
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth;
administrators, successors
covenants herein contained
and the said parties for themselves, their heirs, executors,
and assigns, do hereby agree to the full performance of the
CONTRACT 4.1 02/22/21
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work consists of improvements to the existing Grape Bowl Facility bleachers. The
project includes fabricating a support to stabilize the 138 steps , installing mid -aisle
railings and other incidental and related work, all as shown on the plans and
specifications for the above project. Two alternate designs are provided, both of which
the contractor is required to provide a bid for. The City will determine the apparent low
bidder based on the lowest of any bid alternate. Bidder may propose a different design
as an equal under Bid Alternate 1 upon approval from the City.
For additional bid item descriptions refer to Section 6-07 "Description of Bid Items".
CONTRACT ITEMS
Alternative 2
Item Description Qty Unit Unit Cost Total
Ata Step Stabilization 1 LS $18,200.00 $18,200.00
A2b Fabricate and Install Handrail 1 LS $45,430.00 $45,430.00
TOTAL ALTERNATE 2: $63,630.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
CONTRACT 4.2 02/22/21
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager, or as agreed-upon by the City and the
Contractor in writing has executed the contract and to diligently prosecute to completion
within 21 CALENDAR DAYS. The calendar day count may pause or delay while
equipment is being ordered. Additionally, the resurfacing and striping may be delayed
should the weather necessitate.
ARTICLE IX - State of California Senate Bill 854 requires the following.
No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
ARTICLE X - Counterparts and Electronic Signatures
This Agreement and other documents to be delivered pursuant to this Agreement may
be executed in one or more counterparts, each of which will be deemed to be an original
copy and all of which, when taken together, will be deemed to constitute one and the
same agreement or document, and will be effective when counterparts have been
signed by each of the parties and delivered to the other parties. Each party agrees that
the electronic signatures, whether digital or encrypted, of the parties included in this
Agreement are intended to authenticate this writing and to have the same force and
effect as manual signatures. Delivery of a copy of this Agreement or any other
document contemplated hereby, bearing an original manual or electronic signature by
facsimile transmission (including a facsimile delivered via the Internet), by electronic
mail in "portable document format" (".pdf") or similar format intended to preserve the
original graphic and pictorial appearance of a document, or through the use of electronic
signature software will have the same effect as physical delivery of the paper document
bearing an original signature.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
CONTRACT 4.3 02/22/21
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
M
Title
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER CUSMIR
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH jdm
City Attorney
CONTRACT 4.4 02/22/21
RESOLUTION NO. 2021-64
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE 2020 GRAPE BOWL HANDRAIL
IMPROVEMENT PROJECT TO SORACCO, INC., OF LODI; AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on February 10, 2021, at
11:00 a.m., for the Grape Bowl Handrail Improvement Project, described in the plans and
specifications therefore approved by the City Council on December 2, 2020; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Above/(Below)
Bidder Location Bid Alt. 1 Bid Alt. 2 Engineer's Estimate
Soracco, Inc. Lodi $ 49,700 $ 63,630 ($10,300)/($31,370)
Diede Construction, Inc. Woodbridge $ 58,000 $151,000 ($ 2,000)/ $56,000
*Superior Industry Builders Merced $ 61,250 $ 76,490 $ 1,250/($18,510)
"Contractor did not provide bid guarantee.
WHEREAS, two alternate designs were prepared, both of which contractors were
required to provide a bid, and the bid documents identified the "low bidder" based on Bid
Alternate 1; and
WHEREAS, staff recommends awarding the contract for the Grape Bowl Handrail
Improvement Project to Soracco, Inc., of Lodi, in the amount of $63,630; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $10,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Grape Bowl Handrail Improvement Project to Soracco, Inc., of Lodi,
California, in the amount of $63,630; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $10,000;
and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation or
term, and to make clerical corrections as necessary.
Dated: March 17, 2021
I hereby certify that Resolution No. 2021-64 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 17, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JENNER USMIR
City CIFlerk
2021-64