HomeMy WebLinkAboutAgenda Report - March 17, 2021 C-04AGENDA ITEM -A
CITY OF LODI
9
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Downtown
Sidewalk Paver Maintenance Project, Adopt Resolution Authorizing City Manager
to Award Contract to Lowest Responsive Bidder ($50,000), or Reject All Bids,
Execute Change Orders ($10,000), and Appropriating Funds ($30,000)
MEETING DATE:
PREPARED BY:
March 17, 2021
Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
Downtown Sidewalk Paver Maintenance Project; adopt resolution
authorizing City Manager to award Contract to lowest responsive
bidder in an amount not to exceed $50,000, or reject all bids, execute change orders in an amount not to
exceed $10,000, and appropriating funds in the amount of $30,000.
BACKGROUND INFORMATION: In 1998, the City's Central City Revitalization Improvement Project
installed brick pavers on School Street from Lodi Avenue to
Locust Street. The pavers were installed in the street and in the
middle of the sidewalk (with concrete bands on both sides). Over time, the pavers sink, and/or in many
places, the adjacent concrete, or tree roots, lift the pavers. The uneven pavers at these locations create
potential tripping hazards all along the corridor, exposing the City to potential liability.
In 2015, the City completed its first Downtown Sidewalk Paver Maintenance Project. In February of
2021, Staff conducted a survey of the pavers and identified numerous locations that need to be
addressed. This project will be similar in scope and will address paver offsets that have developed in the
street and sidewalk areas over the past five years. The project includes removing existing pavers,
performing any required root surgery, re -compacting the base below the pavers, and re -installing the
pavers at those locations identified in the survey.
The specifications are on file in the Public Works Department. The planned bid opening date is
April 7, 2021. The project estimate is $50,000.
FISCAL IMPACT: This contract will minimize the tripping hazards in downtown and the
potential liability associated with it.
APPROVED: Steve SchwabaUer
Stephen Schwabauer, City Manager
KAWP\PROJECTS\STREETS\Downtown Paver Maintenance Project\2021\CSA.doc 3/2/2021
Approve Specifications and Authorize Advertisement for Bids for Downtown Sidewalk Paver Maintenance Project, Adopt Resolution Authorizing City Manager to
Award Contractto Lowest Responsive Bidder ($50,000), or Reject All Bids, Execute Change Orders ($10,000), and Appropriating Funds ($30,000)
March 17, 2021
Page 2
FUNDING AVAILABLE: Fiscal Year 2020/21 Budget:
Gas Tax (30299000.77020): $30,000
Requested Appropriation:
Gas Tax (30299000.77020):130,Qa0
TOTAL: $60,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
C � Qa9 --
Charles E. Swimley, Jr.
Public Works Director
Prepared by Alice Bernardino, Assistant Engineer
CES/AB/tc
cc: Sean Nathan, Senior Civil Engineer
K:\WPIPROJECT$\STREETS\Downtown Paver Maintenance Project\2021NCSA.doc 3/2/2021
Capital Improvement Program - Maintenance
Maintenance Project Title:
Concrete Paver Maint Prog
Munis Project Code:
PWST-21003
#125
Section I
Description
Project Length 07/20 to 06/25
Priority
Annual contract for sidewalk paver repairs in the City.
Justification/factor driving project
Annual sidewalk paver maintenance work to prevent trips and falls accidents.
Additional Information
Section II
Estimated Project Costs
Expenditure Prior Years
Contracts $ -
Internal Staff $ -
Total Capital Costs $ -
FY 19120 FY 20121
Estimate Budget
$ 58,000
$
FY 21122
28,000
FY 22123 FY 23124
$ 28,000 $ 28,000
$
FY 24125
28,000
Future Yrs
$
Total
170,000
$ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000
$
10,000
$ - $ 60,000 $ 30,000 1 $ 30,000 1 $ 30,000 $ 30,000 $ -
$
180,000
Section III
Funding Sources/Methods of Financing
Funding Source(s) Prior Years
302 - Gas Tax 2103 t $
Total Project Financing Is -
FY 19120 FY 20121
Budget
$ 60,000
$ - $ 60,000
$
$
FY 21122
30,000
30,000
FY 22123 FY 23124
$ 30,000 $ 30,000
$ 30,000 $ 30,000
$
$
FY 24125
30,000
30,000
Future Yrs
$ -
$
$
Total
180,000
180,000
Section IV
Operating Budget Impact
Operating Cost or Prior Years
(savings)
Personnel $ -
Other Operating Costs $ -
Total Operating Impact $ -
FY 19120 FY 20121
Budget
FY 21122
FY 22123
FY 23124
FY 24125
Future Yrs
Total
$ -
$ -
$ -
$ -
$
-
$
-
$ -
$ -
$ -
$
-
RESOLUTION NO. 2021-63
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT TO THE LOWEST RESPONSIVE
BIDDER FOR THE DOWNTOWN SIDEWALK PAVER MAINTENANCE
PROJECT, OR REJECT ALL BIDS, AND EXECUTE CHANGE ORDERS; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, in 1998, the City's Central City Revitalization Improvement Project installed
brick pavers on School Street from Lodi Avenue to Locust Street; and
WHEREAS, in 2015, the City completed its first Downtown Sidewalk Paver Maintenance
Project. In February 2021, staff conducted a survey of the pavers and identified numerous
locations that need to be addressed; and
WHEREAS, staff recommends authorizing the City Manager to award a contract to the
lowest responsive bidder for the Downtown Sidewalk Paver Maintenance Project, in an amount
not to exceed $50,000, or reject all bids; and
WHEREAS staff also recommends authorizing the City Manager to execute change
orders in an amount not to exceed $10,000; and
WHEREAS, staff also recommends that the City Council appropriate funds in the
amount of $30,000 from the fund balance of Gas Tax (30299000.77020) for Fiscal Year
2020/21.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to award a contract to the lowest responsive bidder for the
Downtown Sidewalk Paver Maintenance Project, in an amount not to exceed $50,000, or reject
all bids; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $10,000;
and
BE IT FURTHER RESOLVED that funds in the amount of $30,000 be appropriated for
the project, as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: March 17, 2021
I hereby certify that Resolution No. 2021-63 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 17, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
4JENNIF
EE USMIR
City Clerk
2021-63