HomeMy WebLinkAboutAgenda Report - February 17, 2021 C-11�
CITY OF LODI AGENDA ITEM
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving the Annual Shared Automation Fee Structure for the
Agreement Between the City of Stockton and Sirsi, Corp., Integrated Library
System, and Approving Cost Sharing Fee for Fiscal Year 2020121 {$25,903}
MEETING DATE: February 17, 2021
PREPARED BY: Library Director
RECOMMENDED ACTION: Adopt resolution approving the annual shared automation fee
structure for the agreement between the City of Stockton and Sirsi,
Corp., Integrated Library System, and approving cost sharing fee for
fiscal year 2020/21 of $25,903.
BACKGROUND INFORMATION: In 2003 as authorized by the City Council, the Lodi Public Library
entered into a partnership with Stockton San Joaquin County Library
System to share an Integrated Library System ILS
) rovided
Sirsi Corporation. The Sirsi ILS integrates all the functions of he library in one automated system. It aylows
users online access to the catalog to search for library material and access their accounts via the Internet
to place holds and to receive emaii notification of holds, overdues, and due date reminders. The integrated
library system maintains all the records of items in the collection and registered borrowers and their status
in relation to each other. The contract requires the parties to annually agree on a fee structure for the Sirsi
services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult an implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered. This year, Stockton proposes that Lodi pay $25,903 under the contract. This
represents a slight increase over the previous year.
FISCAL IMPACT: Online access to Library resources reduces the need to hire
employees to serve public inquiries.
FUNDING AVAILABLE: 12090000.72450; $25,903
Andrew Keys
Andrew Keys, Deputy City Manager
r �
AB/yh Anwan Baker, ibrary Director
APPROVED:
Manager
CITY OF STOCKTON
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
605 N. El Dorado Street • Stockton, CA 95202-1907 • 209-937-8206
www.stocktongov.com
City of Lodi
201 W. Locust St
-Lodi CA Zip 95240
ATTN: Anwan Baker, Library Director
INVOICE
Invoice No. 476263
Invoice Date: 09-24-20
PO No.
Period of Service:
July 1, 2020 -June 30, 2021
Description _ T Price
Annual automation service and maintenance fee for the
$25,903
_
City of Lodi Library, includes Unicorn software & maintenance,
Datastream & Enterprise subscriptions, hardware annual support
Symphony software, staff costs, and estimated connectivity
Unice Use Only
Revenue Account:
Customer Account
Prepared by:
041-3530-347-12-00
39054-39054
Lfarrar
TOTAL ! $25,903
Proj #CL2071
Invoice is due and payable upon receipt.
Mail remittance to City of Stockton, 605 N. ElDorado Street, Stockton CA 95202
For questions regarding this invoice, please contact David Tolliver 209-937-8954
RESOLUTION NO. 2021-39
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
ANNUAL SHARED AUTOMATION FEE STRUCTURE FOR THE
AGREEMENT BETWEEN THE CITY OF STOCKTON AND SIRSI,
CORP., INTEGRATED LIBRARY SYSTEM, AND APPROVING COST
SHARING FEE FOR 2020/21 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with Stockton San Joaquin County Library System to share an
Integrated Library System provided by Sirsi Corp; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services and Stockton Library staff members consult on
implementation of the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are
directly passed through from Stockton; Lodi shares a percentage of connectivity charges
based on the percentage of peripheral equipment connected to the system; charges for
the City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of $25,903
for the Sirsi Corp., Integrated Library System for Fiscal Year 2020/21.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Annual Shared Automation Fee Structure for the agreement between the
City of Stockton and Sirsi, Corp., Integrated Library System, and approve cost sharing
fee for Fiscal Year 2020/21 in the amount of $25,903.
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council
Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make
minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: February 17, 2021
I hereby certify that Resolution No. 2021-39 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 17, 2021, by the following
vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JENNIFER SMIR
— City Clerk
2021-39