HomeMy WebLinkAboutAgenda Report - February 3, 2021 C-08AGENDA ITEM COS
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CITY OF LODI
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to
Contract for Janitorial Services for City Facilities with ABM Industry Groups, LLC,
of San Francisco ($250,000)
MEETING DATE: February 3, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment
No. 1 to Contract for janitorial services for City facilities with ABM
Industry Groups, LLC, of San Francisco, in the amount of $250,000.
BACKGROUND INFORMATION: On June 5, 2019, Council awarded the contract for Citywide
janitorial services to ABM Industry Groups, LLC., of San Francisco,
in the amount of $424,094. The original term of the Contract was
for two years, with the option to extend by mutual agreement. Article IV of the Contract also included
provisions to increase the fees due to governmental factors beyond the contractors control, including but
not limited to, increases in minimum wage.
Effective January 1, 2021, the minimum wage increased, causing an increase in costs to the contractor
beyond its control. The City and ABM Industry Groups, LLC negotiated, per Article IV, an equitable
adjustment to the price of the contract, amounting to 7.41 percent.
The existing contract is set to expire June 30, 2021. Amendment No. 1, if approved, would increase the
fees associated with the minimum wage increase, extend the term one additional year, through June 30,
2022, and add funds in the amount of $250,000 to cover the fee increase as well as the additional year of
service, bringing the total Contract amount to $674,094.
Staff recommends authorizing City Manager to execute Amendment No. 1 to Contract for janitorial
services for City facilities with ABM Industry Groups, LLC, of San Francisco, in the amount of $250,000.
FISCAL IMPACT: The General Fund will contribute approximately 54 percent toward the total
contract amount.
APPROVED: \.
Stephen Schwa ity Manager
\\cvdllv021pubwks$1WP\PROJECTS\MISCWANITORL\2019\CAmend No. 1.doc
1/20/2021
Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Contract for Janitorial Services for City Facilities with ABM Industry Groups, LLC, of San
Francisco ($250,000)
February 3, 2021
Page 2
FUNDING AVAILABLE: Funding for janitorial services are included in the following operating
accounts:
Public Works Facilities Services (10051000)
Hutchins Street Square (20071402)
Library (12090000)
Parks & Recreation (20072001/20073001)
Water (56052001)
Wastewater (53053001)
White Slough Water Pollution Control Facility (53053003)
Surface Water Treatment Plant (56052005)
Transit (60054105)
Fleet Services (65055000)
Electric Utility (50060001)
Andrew Keys
Andrew Keys
Internal Services Director/Deputy City Manager
CEO-J'--�
Charles E. Swimley, Jr.
Public Works Director
Prepared by Rebecca Areida-Yadav, Management Analyst
CES/RAY/tc
Attachment
\\cvcfilv02Vubwks$1WP\PROJECTSIMISCUANITORLA2019\CAmend No. 1.doc 1120/2021
AMENDMENT NO. 1
ABM INDUSTRY GROUPS, LLC
THIS AMENDMENT NO. 1 TO CONTRACT, is made and entered this day of
, 2021, by and between the CITY OF LODI, a municipal corporation
(hereinafter "CITY'), and ABM INDUSTRY GROUPS, LLC., a Delaware limited liability company
qualified to do business in California (hereinafter "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY, entered into a Contract for janitorial services
on August 26, 2019 (the "Agreement"), as set forth in Exhibit 1, attached hereto and
made a part hereof; and
2. WHEREAS, CONTRACTOR requested to amend the Contract Services Fee Schedule
per Article IV of the Agreement, as set forth in Exhibit 2, attached hereto and made a
part hereof; and
3. WHEREAS, CITY requested to increase the fees by an amount not to exceed
$250,000, for a total not -to -exceed amount of $674,094.00; and
4. WHEREAS, CITY requests to extend the term of the Agreement through June 30,
2022; and
5. WHEREAS, CONTRACTOR AND CITY agree to said amendments.
NOW, THEREFORE, the parties agree to said amend the Agreement as set forth in
above. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this
Amendment No. 1 on the date and year first above written.
CITY OF LODI, a municipal corporation,
Hereinabove called "CITY'
STEPHEN SCHWABAUER
City Manager
Attest:
JENNIFER CUSMIR, City Clerk
Approved as to Form:
JANICE D. MAGDICH
,,eCity Attorney
ABM INDUSTRY GROUPS, LLC, a
Delaware limited liability company,
Hereinabove called "CONTRACTOR"
ROBERT DAWES
Vice President of Operations — Northern
California
Exhibit 1
2019 JANITORIAL SERVICES
CITY OF LODI FACILITIES CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and ABM INDUSTRY GROUPS, LLC, a Delaware limited
liability company, qualified to do business in California, herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Janitorial Maintenance Checklist for City of Lodi Facilities
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City, at Contractor's cost and expense, to
do all the work and furnish all the materials except such as are mentioned in the
specifications to be furnished by the City, necessary to maintain in a good workmanlike
and substantial manner and to the satisfaction of the City the proposed maintenance of
City facilities.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions and all responsibility
for compliance with all Labor Code requirements
Contract Revised.doc 4.1 8/8/2019
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing ail materials and for doing all the work contemplated
and embraced in this agreement; provided that with respect to fixed pricing recited
elsewhere in this Agreement, should Contractor's costs increase due to governmental
regulatory factors beyond Contractor's reasonable control, including but not limited to
increases to minimum or living wages, or increases occasioned by governmental
mandates, including the Affordable Care Act, the parties agree to negotiate in good faith
an equitable adjustment in the price of the contract. If the parties are unable to reach an
agreemenr, Contractor shall be permitted to terminate Agreement upon thirty (30) days
notice, also for all loss or damage the work aforesaid or From the action of the elements,
or from any unforeseen difficulties or obstructions which may arise or be encountered in
the prosecution of the work until its acceptance by the City, also for all expenses
incurred by or in consequence of the suspension or discontinuance of work and for well
and faithfully completing the work, and the whole thereof, in the manner and according
to the Plans and Contract Documents and the requirements of the Engineer under them,
to -wit:
The work consists of complete janitorial services for City of Lodi facilities on both a
scheduled and on -demand basis, Janitorial services will include furnishing all labor,
materials, and cleaning products (except those materials listed to be furnished by the
City of Lodi), provide paper products and other products necessary to keep facilities
supplied and sanitary and other incidental and related work for City of Lodi facilities, all
as shown on the plans and specification for the "2019 Janitorial Services City of Lodi
Facilities."
Standard
Service
LS/Month (LSM)
A. Lodi Police Department
215 West Elm Street
1. Jail, Public Lobby, 6 days/week LSM $1,311.53
2. Operations, Staffing areas,
Workout/Training Rooms days/week LSM $3,329.51
B. Lodi Court #1
217 West Elm Street
1, Staff/Office Area, 3 days/week LSM $288.86
2. Holding Cell, Public Lobby, Court
Chamber, 5 days/week
C. Library LSM $983.60
201 West Locust Street
Service 6 days/week LSM $2,137.33
D. City Hall
221 West Pine Street
Service 3 days/week LSM $1,016.49
Contract Revlsed.doc 4.2 8/8/2019
E. Finance Department
310 West Elm Street
Service 3 days/week
LSM $510.36
I. Murticioal Service Center
Standard
1331 South Ham Lane
Service
Service 5 days/week
LS/Month (LSM)
F. Carnegie Forum
305 West Pine Street
Service 3 days/week
LSM $660.87
G. City Hall Annex
230 West Elm Street
Service 3 days/week LSM $486.35
H. Parks and Recreation
111 North Stockton Street
Service 3 days/week
LSM $448.99
I. Murticioal Service Center
1331 South Ham Lane
Service 5 days/week
LSM $1,240.03
J. Transit _Fleet _Shop
1331 South Ham Lane
Service 3 days/week
LSM $285.86
K. White Slough Water Pollution Control
Facility
12751 North Thornton Road
Service 3 days/week
LSM $518.50
L. Hutchins Street Square
125 South Hutchins Street
1. Main Lobby Restrooms, Thomas
Theater Restrooms, Kirst Hall
Kitchen and Restrooms
Service 5 days/week LSM $915.20
2. Senior Center
Service 5 days/week LSM $417.71
3. Administration Offices, Arts
Contract Revised doc 4.3 8/8/2019
Commission Office and
Classroom
Service 5 days/week
4. Pool Restrooms/Locker Rooms
Service 5 days/week
M, Lodi Station Parking Structure
50 North Sacramento Street
Service 3 days/week
N. Surface Water Treatment Plant
2001 West Turner Road
Service 3 days/week
TOTAL LUMP SUM MONTHLY (TLSM)
TOTAL ANNUAL LUMP SUM (ALS)
((TLSM) x 12)
Estimated Annual Cost of Janitorial
Supplies Lump Sum
ANNUAL SUPPLIES
Item:
Boxed Soap 800 ml
Seat covers
Toilet tissue
Paper towels
Liner 24x32
Liner 33x39
Liner 36x58
Antibacterial soap
Urinal screen w/deodorant block
Single sheet toilet tissue
Rolled paper towels
One shot soap
Touchless towels
Liner 24x23
Restroom air freshner
LSM $413,49
LSM $313.31
LSM $142.40
LSM $540.25
TLSM
$15,960.64
ALS
$191,527.68
$20,508.63
Estimated
Quantity
(For Bidding
Purposes)
4
14
129
279
15
9
89
19
14
8
23
42
13
24
32
TOTAL ANNUAL SUPPLIES (TAS)
TOTAL BID PRICE (ALS + TAS) $212,046.31
For All Locations Not Included In Total
Bid Price :
Unit
Case
Case
Case
Case
Case
Case
Case
Gallon
Case
Case
Case
Bottle
Case
Case
Case
Unit Price Total Cost
(quantity x unit price)
$30.82
$38.20
$43.93
$18.18
$14.55
$18.87
$23.82
$54.34
$17.87
$45.15
$27.38
$33.81
$56.95
$14.55
$56.85
$123.28
$534.80
$5,667.97
$5,072.22
$218.25
$169.83
$2,119.98
$1,032.41
$250.18
$361.20
$629.74
$1,420.02
$740.35
$349,20
$1,819.20
TAS $20,508,63
Contract Revised.doc 4.4 8/8/2019
O. Square Foot Cleaning Cost
1, Restrooms
Service 5 days/week $0,7056/SF
Service 3 days/week $0.4270/SF
2. Offices
Service 5 days/week $0.1411 /SF
Service 3 days/week $0.0854SF
3. Elevator
Service 5 days/week
$0.5669/SF
Service 3 days/week
$0,3444/SF
P. Special Request Cleaning
(Non -emergency)
Rate per Person $19,88
per Hour
Q. Carpet Cleaning
Cost per $0.14
minimum 1,000
square feet
R. 4/7 Emergency Call -Out Response
(1 Hour Response, Applies to All
Facilities) Minimum Call Out
Charge $250.00
S. Mid -Day Restroom Cleaning Rate per Person
@ Library 6 days/week per Hour $42.28
T. Biohazard Cleanup Rate per Person $42,28
per Hour
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 10 calendar days after the City Manager has executed the contract.
Contract ReAsed.doc 4.5 8/812019
PERIOD OF CONTRACT — When signing this contract, the Contractor agrees that the
period for this contract is. July 1, 2019 through June 30, 2021, and the contractor agrees
to submit monthly billing no later than the 10 h of each month
OPTION TO RENEW — By mutual agreement, the City and the contractor may enter into
an agreement to extend this contract.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR:
By: T4-�- I
Title
(CORPORATE SEAL)
CITY OF LODI
By:
4ee4c,a tu
City Manager
Date:
Attest
J ifer M. F r io 0
CI y Clerk
Approved As To Form
Jaraic . Magdich
'—L" -Attorney
Contract Revised doc 4.6 8/8/2019
Exhibit 2
Exhibit A
Effective Janu-ire- 1st, 2021
Site Name
Current
Monthly
Billing
CA Minimum Wage New Monthly Billing
Increase January 1st, Effective January tst.
2021 2021
ABM BU
Number
Lodi Police Department
S-5,022_53
7.41°o
53.39 .37
34320431
Library-
52.313.02
7.4104
S2.484,3--;
34324436
Ckv Han
SL100.0:
7.4119
S1.131.53
34320437
Finance Department
S33? 31
7.4196
S393.??
34320438
Carnegie Forum
5714.34
7.4106
5767.47
34320439
Cin- Han -%jmex
S5+26.33
7.4106
S_563.32
34320440
Parrs and Recreation
S48f".90
7_4106
S5_'1.89
34320442
Municipal service
51.341.96
7.4104
S1,441.36
34320443
Transit Fleet shop
5309-36
7-4106
S332-27
34320444.
EN%ite S1ou?h
S361.12
7.4190
5602.69
34320445
Hutchins Street Square
S?.229.02
7.4106
S2.394.13
34320446.
Station Park* Structure
S154.11
7.4106
S163.3?
34320447'
Surface Water Treatment
S:34-66
7.4104
5627-97
34320448
Lodi Court =1 Staff area
S312.60
7.4146
5333.76
34320602
Loid Court =1 Holding Cell Public Lobby and Court Champers
S1.061.45
7.4190
S1;143.30
34320602
RESOLUTION NO. 2021-26
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE CONTRACT
FOR JANITORIAL SERVICES FOR CITY FACILITIES WITH
ABM INDUSTRY GROUPS, LLC, OF SAN FRANCISCO
WHEREAS, on June 5, 2019, Council awarded the contract for Citywide janitorial
services to ABM Industry Groups, LLC, of San Francisco, in the amount of $424,094; and
WHEREAS, effective January 1, 2021, the minimum wage increased, causing an
increase in costs to the contractor beyond its control; and the City and ABM Industry Groups,
LLC, negotiated, per Article IV, an equitable adjustment to the price of the contract, amounting
to 7.41 percent; and
WHEREAS, Amendment No. 1 will increase the fees associated with the minimum wage
increase, extend the term one additional year, through June 30, 2022, and add funds in the
amount of $250,000 to cover the fee increase as well as the additional year of service, bringing
the total contract amount to $674,094; and
WHEREAS, staff recommends authorizing the City Manager to execute Amendment
No. 1 to the contract for janitorial services for City facilities with ABM Industry Groups, LLC, of
San Francisco, in the amount of $250,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute Amendment No. 1 to the contract for janitorial services for City
facilities with ABM Industry Groups, LLC, of San Francisco, California, in the amount of
$250,000, thereby extending the term of the contract to June 30, 2022; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation or
term, and to make clerical corrections as necessary.
Dated: February 3, 2021
I hereby certify that Resolution No. 2021-26 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 3, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
. ��ZiZ�J's-uti
i
{ JENNIFE USMIR
City Clerk
2021-26