HomeMy WebLinkAboutAgenda Report - February 3, 2021 C-077 AGENDA ITEM Co a*
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2020 Crack Sealing Project to Pavement
Coating Co., of Sacramento ($40,560) and Authorizing City Manager to Execute
Change Orders ($7,000)
MEETING DATE: February 3, 2021
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding Contract for 2020 Crack Sealing Project
to Pavement Coating Co., of Sacramento, in the amount of $40,560,
and authorizing City Manager to execute change orders an amount
not to exceed $7,000.
BACKGROUND INFORMATION: The primary cause of asphalt failure is water infiltration into the
street subgrade. Crack sealing is one of the most basic, and
important, preventive street maintenance practices.
This project consists of thoroughly cleaning and sealing the existing transverse and longitudinal cracks in
pavement surfaces and includes other incidental and related work. This contract is intended to
supplement work performed by Street Division crews to maximize the street area sealed each year. The
locations are shown on Exhibit A and listed on Exhibit B.
The plans and specifications for this project were approved on November 18, 2020. The City received
the following five bids for this project on January 6, 2021:
Staff recommends awarding Contract for 2020 Crack Sealing Project to Pavement Coating Co., of
Sacramento, in the amount of $40,560, and authorizing City Manager to execute change orders an
amount not to exceed $7,000.
FISCAL IMPACT: By increasing the crack sealing effort, the useful life of City streets will be
extended. This project does not impact the General Fund.
APPROVEGI. � r
Ste n -Schwa LieLtity Manager
K:\wP\PR0JECTS\STREETS\2020 Crack Seal\CAWard.doc 1/20/2021
Abovel(Below)
Bidder
Location
Bid
Engineer's Estimate
Engineer's Estimate
$50,000
Pavement Coating, Co.
Sacramento
$40,559.20
$(9,440.80)
Global Road Sealing, Inc.
Garden Grove
$47,203.86
$(2,796.14)
Graham Contractors, Inc.
San Jose
$49,778.62
$ 221.38
Bond Blacktop, Inc.
Union City
$57,502.88
$ 7,502.88
Carter Enterprises
Costa Mesa
$59,219.39
$ 9,219.39
Staff recommends awarding Contract for 2020 Crack Sealing Project to Pavement Coating Co., of
Sacramento, in the amount of $40,560, and authorizing City Manager to execute change orders an
amount not to exceed $7,000.
FISCAL IMPACT: By increasing the crack sealing effort, the useful life of City streets will be
extended. This project does not impact the General Fund.
APPROVEGI. � r
Ste n -Schwa LieLtity Manager
K:\wP\PR0JECTS\STREETS\2020 Crack Seal\CAWard.doc 1/20/2021
Adopt Resolution Awarding Contract for 2020 Crack Sealing Project to Pavement Coating Co., of Sacramento ($40,560) and Authorizing City Manager to Execute
Change Orders ($7,000)
February 3, 2021
Page 2
FUNDING AVAILABLE: Budgeted Fiscal Year 2020/21 - Gas Tax (30299000.77020) - $50,000
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
OL-OW,Q
Charles E. Swimley, Jr.
Public Works Director
Prepared by Alice Bernardino, Assistant Engineer
CES/AB/tc
Attachments
cc: Utility Superintendent
K:\WP\PROJECTS\STREETS\2020 Crack Seal\CAWard.doc 1/20/2021
OF
CSI
U,
Exhbit B
Site Desciption
Road Name
From
To
Street
Length (ft) Width (ft)
Area (sf)
Academy St.
Valley Av.
End
105
30
3,150.00
Academy St.
Elgin Av.
Kettleman Ln.
558
30
16,740.00
Academy St.
Valley Av.
Elgin Av.
220
30
6,600.00
Academy St.
SUBTOTAL
26,490.00
Century Blvd.
Lower Sacramento Rd
Sage Wy.
1628
61
99,308.00
Century Blvd.
Sage Wy.
Mills Av.
925
61
56,425.00
Century Blvd.
Ham Ln.
Dartmoor Cir
816
63
51,408.00
Century Blvd.
Dartmoor Cir
Dartmoor Cir
244
63
15,372.00
Century Blvd.
Dartmoor Cir
Scarborough Dr.
872
631
54,936.00
Century Blvd.
Scarborough Dr.
Hutchins St.
747
631
47,061.00
Century Blvd.
Hutchins St.
Church St
17351
631
46,305.00
Century Blvd.
SUBTOTAL
370,815.00
Crescent Av.
Lodi Av.
Kimberly Dr.
573
45
25,785.00
Crescent Av.
Perry Wy.
Kimberly Dr.
235
45
10,575.00
Crescent Av.
Tokay St.
Perry Wy.
542
45
24,390.00
Crescent Av.
Tokay St.
Sylvia Dr.
250
45
11,250.00
Crescent Av.
Sylvia Dr.
Dianna Dr.
578
45
26,010.00
Crescent Av.
Dianna Dr.
Ehrhardt Dr.
241
45
10,845.00
Crescent Av.
Vine St.
Ehrhardt Dr.
242
45
10,890.00
Crescent Av.
SUBTOTAL
119,745.00
Tienda Dr.
Tienda (Target)
Heidelberg Wy.
748
41
30,668.00
Tienda Dr.
Heidelberg Wy.
Salzburg Ln.
333
41
13,653.00
Tienda Dr.
Vienna Dr.
Salzburg Ln.
336
41
13,776.00
Tienda Dr.
Mills Av.
Vienna Dr.
296
41
12,136.00
Tienda Dr.
Millsbridge Pl.
Mills Av.
401
41
16,441.00
Tienda Dr.
Lakeshore Dr.
Millsbridge PI.
468
41
19,188.00
Tienda Dr.
SUBTOTAL
105,862.00
Vine St.
Mills Av.
Stephans Wy.
865
42
36,330.00
Vine St.
Stephans Wy.
Cortez Wy.
1364
42
57,288.00
Vine St.
Cortez Wy.
Ham Ln.
260
42
10,920.00
Vine St.
Ham Ln.
Fairmont Av.
687
42
28,854.00
Vine St.
Fairmont Av.
Crescent Av.
821
42
34,482.00
Vine St.
Rose St.
Crescent Av.
308
34
10,472.00
Vine St.
California St.
Rose St.
250
34
8,500.00
Vine St.
Hutchins St.
California St.
596
34
20,264.00
Vine St.
Hutchins St.
S. Lee Ave
13371
301
10,110.00
Vine St.
S. Lee Ave
Pleasant Av.
1 288
30
8,640.00
Vine St.
Pleasant Av.
Church St.
316
30
9,480.00
Vine St.
SUBTOTAL
235,340.00
TOTAL
858,252.00
2020 PAVEMENT CRACK SEALING
Various Locations CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and PAVEMENT COATINGS CO., a California corporation, herein referred to as
the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportafion
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
CONTRACT 4.1 1/11/2021
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary for thoroughly cleaning and sealing the existing transverse and
longitudinal cracks and joints and random cracks in bituminous pavement surfaces and includes
other incidental and related work as described in the specifications.
See Section 6-07 "Description of Bid Items" and Exhibits A and B for additional information.
CONTRACT ITEMS
Approx.
Item Description- Street Area - -- --Price/SF--- Total -Cost / Street --
(SF)
1 Academy St.
2 Century Blvd
3 Crescent Av.
4 Tienda Dr.
5 Vine St.
26,490 $0.05
370,815
$0.05
119,745
$0.05
105,862
$0.05
235,340
$0.04
$1,324.50
$18,540.75
$5,987.25
$5,293.10
$9,413.60
TOTAL BID: $ 40.559.20
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE Vil - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
CONTRACT 4.2 1/11/2021
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 30 CALENDAR DAYS.
ARTICLE IX- State of California Senate Bill 854 requires the following
• No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
CONTRACT 4.3 1/11/2021
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
Title
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER CUSMIR
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH
City Attorney
CONTRACT 4.4 1/11/2021
RESOLUTION NO. 2021-25
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT
FOR THE 2020 CRACK SEALING PROJECT TO PAVEMENT COATING CO.,
OF SACRAMENTO; AND FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on January 6, 2021, at
11:00 a.m., for the 2020 Crack Sealing Project, described in the plans and specifications
therefore approved by the City Council on November 18, 2020; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
WHEREAS, staff recommends awarding the contract for the 2020 Crack Sealing Project
to Pavement Coating Co., of Sacramento, in the amount of $40,560; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $7,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2020 Crack Sealing Project to the low bidder, Pavement Coating Co., of
Sacramento, in the amount of $40,560; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $7,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation or
term, and to make clerical corrections as necessary.
Dated: February 3, 2021
I hereby certify that Resolution No. 2021-25 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 3, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFE USMIR
City Clerk
2021-25
Above/(Below)
Bidder
Location
Bid
Engineer's Estimate
Pavement Coating, Co.
Sacramento
$40,559.20
$(9,440.80)
Global Road Sealing, Inc.
Garden Grove
$47,203.86
$(2,796.14)
Graham Contractors, Inc.
San Jose
$49,778.62
$ 221.38
Bond Blacktop, Inc.
Union City
$57,502.88
$ 7,502.88
Carter Enterprises
Costa Mesa
$59,219.39
$ 9,219.39
WHEREAS, staff recommends awarding the contract for the 2020 Crack Sealing Project
to Pavement Coating Co., of Sacramento, in the amount of $40,560; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $7,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2020 Crack Sealing Project to the low bidder, Pavement Coating Co., of
Sacramento, in the amount of $40,560; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $7,000; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation or
term, and to make clerical corrections as necessary.
Dated: February 3, 2021
I hereby certify that Resolution No. 2021-25 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 3, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFE USMIR
City Clerk
2021-25