HomeMy WebLinkAboutAgenda Report - January 6, 2021 C-05AGENDA [TEM as 5
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CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchase of New Computers and Operating System
Upgrade for Various City Departments from CDWG ($202,630)
MEETING DATE: January 6, 2021
PREPARED BY: Information Systems Manager
RECOMMENDED ACTION: Adopt resolution approving purchase of new computers and
operating system upgrade for various City departments from CDWG
for the amount of ($202,630).
BACKGROUND INFORMATION: The City is continuously refreshing desktop computers for
departments within the City. Computers need to be replaced on a
four year cycle to ensure units are maintained with up-to-date
patches and can be properly secured with the latest hardware and
software.
The City is actively replacing computers that are running outdated operating systems, Windows 7, that is
no longer supported by Microsoft. These units are a cyber -security risk to the City and need to be
replaced with newer units running the latest version of Windows 10.
In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology Manager has the
ability to acquire electronic hardware through negotiation, requests for proposal or competitive bids and
award based on "best value" criteria. The Information Technology Manager has selected to utilize the
negotiation method for acquiring these Firewall appliances for the following reasons:
• IT manufactures will work with one value-added reseller (VAR) when creating
quotes for products for a single customer.
Other VARs will not quote a product from the same manufacture if a prior quote
had already been created for a competing VAR for a single customer
It is the staff recommendation to purchase the computers from CDWG, using contract California Multiple
Award Schedules (CMAS) through EC America (3-13-70-0793E).
FISCAL IMPACT: Funding for this purchase is part of the Cyber -security grant awarded by the State.
There is no additional impact from this action. A critical failure of desktops can create a loss of
productivity and sensitive data.
FUNDING AVAILABLE: 21620400.77020
APPROVED: Andrew Keys for
Stephen Schwabauer, City Manager
PJ
Benjamin Buecher
Information Technology Manager
Andrew Keys
Andrew Keys
Deputy City Manager
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Attachments
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Signature: 00 r xviobj
Email: akeys@lodi.gov
QUOTE CONFIRMATION
DEAR DANNY DUKE,
t PEOPLE
WHO
GET IT
Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click
here to convert your quote to an order.
QUOTE #
QUOTE DATE
QUOTE REFERENCE
CUSTOMER #
GRAND TOTAL
LTHZ307
11/23/2020
MICRO REFRESH
1348160
$202,624.56
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Dell OotiPlex 7080 - micro - Core i7 10700T 2 GHz - 16 GB - 139 6253739 $1,064.25 $147,930.75
SSD 256 GB
Mfg. Part#: WFK]X
Contract: National IPA Technology Solutions (2018011-01)
Windows Enterprise - upgrade & software assurance - 1 139 3799373 $305.68 $42,489.52
license
Mfg. Part#: KV3-00367-3
UNSPSC:43233004
Electronic distribution - NO MEDIA
Contract: California NVP Software (ADSP016-130652 7-16-70-37)
PURCHASER BILLING INFO
SUBTOTAL
$190,420.27
Billing Address:
SHIPPING
$0.00
CITY OF LODI
SALES TAX
$12,204.29
ACCTS PAYABLE
PO BOX 3006
GRAND TOTAL
$202,624.56
LODI, CA 95241-1910
Phone: (209) 333-5538
Payment Terms: Net 30 Days -Govt State/Local
Please remit payments to:
CDW Government
DELIVER TO
Shipping Address:
CITY OF LODI
75 Remittance Drive
DANNY DUKE
Suite 1515
221 W PINE ST
Chicago, IL 60675-1515
LODI, CA 95240-2089
Shipping Method: UPS Ground (2-3 days)
.:! Brian Clouser 1 (866) 339-4119 1 briaclo@cdwg.com
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http: //www.cdwa. com/content/terms-conditions/product-sales.asi)x
For more information, contact a CDW account manager
@ 2020 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239
Page 1 of 1
RESOLUTION NO. 2021-02
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF NEW
COMPUTERS AND UPGRADED OPERATING SYSTEMS FOR VARIOUS CITY
DEPARTMENTS FROM CDWG, OF VERNON HILLS, ILLINOIS, UTILIZING CALIFORNIA
MULTIPLE AWARD SCHEDULES THROUGH EC AMERICA (3-13-70-0793E)
WHEREAS, the City is continuously refreshing desktop computers for departments; and
WHEREAS, computers need to be replaced on a four-year cycle to ensure units are
maintained with up-to-date patches and can be properly secured with the latest hardware and
software; and
WHEREAS, the City will use funds from the cyber -security grant awarded by the State for
the purchase of the computers and upgraded operating systems to replace units that are no longer
supported by Microsoft.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of new computers and upgraded operating systems for the various departments in
the City from CDWG, of Vernon Hills, Illinois, in the amount of $202,630, utilizing California
Multiple Award Schedules through EC America (3-13-70-0793E); and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: January 6, 2021
I hereby certify that Resolution No. 2021-02 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 6, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Khan, Hothi, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
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