Loading...
HomeMy WebLinkAboutAgenda Report - January 6, 2021 C-04AGENDA ITEM Ca,4 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Awarding the PPE Turnout Purchase to Allstar Fire Equipment Inc. and Authorizing the Transfer and Appropriation of Funds ($23,500) MEETING DATE: January S, 2021 PREPARED BY: Interim Fire Chief ACTION: Adopt resolution awarding the Personal Protective Equipment (PPE) Turnout Purchase to Allstar Fire Equipment Inc. and authorizing the transfer and appropriation of funds ($23,500) BACKGROUND INFORMATION: Firefighter safety requires that structural firefighting turnout gear meet the NFPA 1851 standard. Turnouts are the fire fighters first line of protection from extreme temperatures, poisonous/toxic gases and injury. The goal is to protect crews from extreme heat and by- products of combustion while providing gear that is user friendly, maneuverable and not restrictive to the myriad of responsibilities of the job. The life expectancy of turnouts is five years as long as the gear is able to pass the required annual testing process of NFPA 1971, which is designed to test the integrity of the equipment and ensure that it is providing appropriate levels of protection as it was designed to do. The enemies of the gear are age, ultraviolet light, wet or moist gear, extreme temperatures, abrasive environments, hydrocarbon vapors and normal wear and tear. These are all environments commonly encountered In the fire service. Safety is the top priority for our personnel, maintaining a replacement turnout program is an integral part of the Lodi Fire Departments goal of fire flghter safety. Nine sets of turnouts have been budgeted for fiscal year 2021 in the Emergency Operations fund (Fund 100) and staff recommends awarding the purchase to Allstar Fire Equipment Inc„ the low bidder. Due to COVID- 19 the lead time on turnouts has increased to between five and six months. To ensure payment for the turnouts from the current fiscal year funding, staff recommends transferring the turnout budget in the amount of $23,500 from Emergency Operations into the equipment replacement fund so the encumbered funds can roll into the following fiscal year if the turnouts are not received within fiscal year 2021. FISCAL IMPACT: No net fiscal impact as this item is included in the FY 21 Budget. Staff is requesting to transfer funds in the amount of $23,500 from Emergency Operations (Fund 100) to Equipment Replacement (Fund 641) to facilitate the purchase. FUNDING AVAILABLE: General Fund 100— Fire Emergency Operations 10041000 Andrew Keys Art rew eys, epL ty ity Managed nterna eNicos Director M Mon Penix.lnterim ire Chief APPROVED: Andrew Keys for Stephen Schwabauer, City Manager Signature: Q„r Xo�§bj Email: akeys@lodi.gov RESOLUTION NO. 2021-01 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING PERSONAL PROTECTIVE EQUIPMENT TURNOUT PURCHASE TO ALLSTAR FIRE EQUIPMENT, INC.; AUTHORIZING THE TRANSFER OF FUNDS; AND FURTHER APPROPRIATING FUNDS WHEREAS, firefighter safety requires that structural firefighting turnout gear meet the NFPA 1851 standard; and WHEREAS, the life expectancy of turnouts is five years as long as the gear is able to pass the required annual testing process of NFPA 1971, which is designed to test the integrity of the equipment and ensure that it is providing appropriate levels of protection as it was designed to do; and WHEREAS, nine sets of turnouts have been budgeted for Fiscal Year 2021 in the Fire Emergency Operations account and staff recommends awarding the purchase to Allstar Fire Equipment, Inc., the low bidder; and WHEREAS, due to COVID-19, the lead time on turnouts has increased to between five and six months; and WHEREAS, to ensure payment for the turnouts from the current fiscal year funding, staff recommends transferring the turnout budget in the amount of $23,500 from Fire Emergency Operations (10041000.76220) to the equipment replacement fund (64102000.50001) and appropriating $23,500 (6410200.77030) so the encumbered funds can roll into the following fiscal year if the turnouts are not received within Fiscal Year 2021. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the PPE turnout purchase to Allstar Fire Equipment, Inc., in the amount of $23,500; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the transfer and appropriation of funds in the amount of $23,500 as indicated above; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: January 6, 2021 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2021-01 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 6, 2021 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Kuehne, Khan, Hothi, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None JENER USMIR City CIFlerk 2021-01