HomeMy WebLinkAboutResolutions - No. 2021-67RESOLUTION NO. 2021-67
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH PACIFIC STORAGE, OF STOCKTON, TO PROVIDE DEPARTMENT
SHRED CONSOLES FOR BI -WEEKLY SHRED PICKUP AND CELL PHONE
AND HARD DRIVE DESTRUCTION SERVICES
WHEREAS, per the City's Record's Retention Policy, once records have reached a
certain age and are approved for destruction, the City is no longer required to maintain the
records. Records are reviewed annually and need destruction; and
WHEREAS, currently departments use antiquated shredding machines that require
hours to shred documents, keeping staff from performing the higher level tasks needed to
serve residents; and
WHEREAS, Pacific Storage is a third -party service that will service and shred contents of
consoles bi-weekly, pickup and shred items produced through the annual records retention
process, provide additional boxes as requested, as well as pickup, destroy and properly dispose
of cell phones and hard drives. IT will have the ability to have the cell phones and hard drives
destroyed when needed. Documents from the consoles, boxes, and annual City shred will be
shredded on site; and
WHEREAS, to improve operational efficiency and better utilize staff time and resources,
staff proposes using Pacific Storage Secure Mobile Services; and
WHEREAS, the Finance and Revenue divisions have been utilizing Pacific Storage's
services since August 2019; and
WHEREAS, Pacific Storage has been providing professional, timely and responsive
service to the City since that time; and
WHEREAS, given the ongoing need for records destruction and the wider scope to include
the whole City, it is necessary to enter into a long-term contractual agreement for these services.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute a Professional Services Agreement with Pacific Storage, of Stockton,
California, to provide department shred consoles for bi-weekly shred pickup and cell phone and
hard drive destruction services, in the amount of $25,000 for the three-year term; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: March 17, 2021
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I hereby certify that Resolution No. 2021-67 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held March 17, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None /
&NIF CUSMIR
City Clerk
2021-67