HomeMy WebLinkAboutResolutions - No. 2021-66RESOLUTION NO. 2021-66
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH VMI, INC., OF SUNNYVALE, TO UPGRADE THE AUDIO, VISUAL, AND
BROADCAST SYSTEM IN THE CITY COUNCIL CHAMBERS; AUTHORIZING
THE CITY MANAGER TO EXECUTE CHANGE ORDERS; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, the City Council Chambers currently uses an analog audio and video
processing system to collaborate internally and broadcast externally during meetings of the
City Council and other various committees. The audio and visual system is at end of life for
support, and many components cannot be repaired or replaced in case of failure; and
WHEREAS, newer and more modern technology will be installed to improve the internal
communications for Council Members, including a new request -to -talk and voting system. High
definition cameras will improve the resolution and clarity of the picture from within the chambers
for viewers watching on PEG channels. There will be integrated streaming services to push
meeting broadcasts to social media platforms. The system can host hybrid -style meetings that
allow for internet-based meetings and Council Chamber sessions, allowing citizens to
participate in all meetings through collaboration type software; and
WHEREAS, not having a functional broadcast system is a violation of the Brown Act and
would subject the City to fines.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a Professional Services Agreement to upgrade the audio,
visual, and broadcast system in the City Council Chambers with VMI, Inc., of Sunnyvale,
California, in the amount of $618,210; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $61,821; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $680,031 from DIVCA account (1000095000.72359) for the project and $5,000
from the General Fund (43199000.72450) for room renovations to accommodate the new
audio/visual equipment; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: March 17, 2021
I hereby certify that Resolution No. 2021-66 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held March 17, 2021 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Hothi, Khan, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
!�JENNIFE US
City Clerk
2021-66