HomeMy WebLinkAboutAgenda Report - December 2, 2020 C-10AGENDA ITEM can 10
&% CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Improvements Under Contract for 2020 Pavement Maintenance Project and
Adopt Resolution Appropriating Funds ($16,350)
MEETING DATE: December 2, 2020
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for 2020 Pavement
Maintenance Project and adopt resolution appropriating funds in the
amount of $16,350.
BACKGROUND INFORMATION: This project addressed areas with pavement failures along major
roadways (primarily Lower Sacramento Road) that were causing
significant complaints related to ride ability. This project removed
and replaced the top layer of pavement on the heavily damaged portions of the roadway and restriped
these areas that were repaired as needed.
The contract was awarded to DSS Company dba Knife River Construction, of Stockton, in the amount of
$185,450, on June 3, 2020. Due to the favorable bids received, Staff requested Council authorize the
City Manager to execute change orders in an amount not to exceed $100,000, for a total not to exceed
contract price of $285,450.
Staff utilized the change order authority to authorize much-needed pavement repairs outside of the
original scope of work at Turner Road (immediately west of Lower Sacramento Road/Woodhaven Lane)
and Sacramento Street (immediately south of Pine Street). Staff also increased the contracted
pavement repair area in Lower Sacramento Road by 21,533 square feet, to address additional needed
repairs. The City requested, additional repair costs were included in Change Order No. 1, which
increased the total contract by $97,085, for a total (final) contract amount of $282,535. The work
performed on Lower Sacramento Road is in preparation for a complete resurfacing of that roadway
between Kettleman Lane and Turner Road currently programmed for construction in Fiscal Year
2022/23.
All work was completed in substantial conformance with the specifications approved by City Council and
prior to the contract completion date. Photos of the completed work are shown in Exhibit A.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Repairing these areas now will prevent them from getting worse and
potentially causing vehicle damage.
APPROVED:
ephen S_cWwabeiler, City Manager
KAWP\PR0JECTS\STREETS\2020 Pavement Maintenance ProjeWCAmepi.dec 11/17/2020
Accept Improvements Under Contract for 2020 Pavement Maintenance Project and Adopt Resolution Appropriating Funds ($16,350)
December 2, 2020
Page 2
FUNDING AVAILABLE: This project was funded by Senate Bill 1, Gas Tax. The additional
appropriation is needed to cover a small amount of staff time that was not
accounted for during the budget process.
Requested Additional Appropriation:
Senate Bill 1 Gas Tax (30499000.77020) LiUK0
TOTAL:
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
/1,11
�—A--np
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
Attachments
$ 16,354
KAWP\PR0JECTS\STREETS\2020 Pavement Maintenance Project\CAccept-doc 11/17/2020
Exhibit A
Photos
Sacramento Street (South of Pine)
Turner Road (West of Lower Sacramento / Woodhaven)
,:.
T
k�
L
r
T
k�
.�'qS
-
■
Capital Improvement Program - Maintenance
Maintenance Project Title:
2020 Citywide Pavement Repair
I Munis Project Code:
PWST-20002
#33
Section I
Description
Project Length 07/20 to 06/21 Priority
Normal
Perform pavement repairs at various locations throughout the City.
Justification/factor driving project
Performing pavement repairs will prevent further deterioration before pavement resurfacing projects can be done and will also prevent pot holes from forming.
Additional Information
Funded by SB 1 money and needs to get Council approval prior to May 1, 2019.
Section II
Estimated Project Costs
Expenditure Prior Years
FY 19120 FY 20121
FY 21122
FY 22123 FY 23124
FY 24125 Future Yrs
Total
Estimate Budget
Contracts $ -
$ 265,450 $
85,000
$ 350,450
Internal Staff $ -
$ 20,000 $ 16,350 $
15,000
$ 51,350
Total Capital Costs $ -
$ 285,450 $ 16,350 $
100,000
$ - $ - $
- $ -
$ 401,800
Section III 0 0Funding
Sources/Methods of Financing
Funding Source(s) Prior Years
FY 19120 FY 20121
FY 21122
FY 22123 FY 23124
FY 24125 Future Yrs
Total
Budget
304 - Gas Tax 2031 $ -
$ 285,450 $ 16,350
$ 301,800
305 - TDA - Streets $ -
$
100,000
$ 100,000
Total Project Financing $ .-+$-285,450
$ 16,350 $
100,000
$ - $ - $
- $ -
$ 401,800
Section IV
Operating Budget Impact
Operating Cost or Prior Years
FY 19120 FY 20121
FY 21122
FY 22123 FY 23124
FY 24125 Future Yrs
Total
(savings)
Budget
Personnel $ -
$ -
Other Operating Costs $ -
-
Total Operating Impact $ -
- - $
-
- -
- $ -
-
RESOLUTION NO. 2020-283
A RESOLUTION OF THE LODI CITY COUNCIL
APPROPRIATING FUNDS FOR THE 2020 PAVEMENT
MAINTENANCE PROJECT
WHEREAS, this project addressed areas with pavement failures along major roadways
(primarily Lower Sacramento Road) that were causing significant complaints related to ride
ability and removed and replaced the top layer of pavement on the heavily damaged portions of
the roadway and restriped these areas that were repaired as needed; and
WHEREAS, the contract was awarded to DSS Company, dba Knife River Construction,
of Stockton, in the amount of $185,450, on June 3, 2020, and Council authorized the
City Manager to execute change orders in an amount not to exceed $100,000, for a total not -to -
exceed contract price of $285,450; and
WHEREAS, additional appropriation is needed to cover a small amount of staff time that
was not accounted for during the budget process; and
WHEREAS, staff recommends that the City Council appropriate funds in the amount of
$16,350, from the fund balance of Senate Bill 1 Gas Tax (30499000.77020) for Fiscal Year
2020/21.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize an appropriation for the 2020 Pavement Maintenance Project, in the amount of
$16,350, as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: December 2, 2020
I hereby certify that Resolution No. 2020-283 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 2, 2020 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
C.G
JENNIFE USMIR
City Clerk
2020-283