HomeMy WebLinkAboutAgenda Report - December 2, 2020 C-06AGENDAITEM IC106
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Purchase of Maintenance Connection Annual
Licensing, Support, and Hosting Fees for Asset Management Software from
Accruent, LLC, of Austin, Texas ($27,278), and Appropriating Funds ($13,639)
MEETING DATE: December 2, 2020
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing purchase of Maintenance Connection
annual licensing, support, and hosting fees for asset management
software from Accruent, LLC, of Austin, Texas, in the amount of
$27,278 and appropriating funds in the amount of $13,639.
BACKGROUND INFORMATION: Public Works and Electric Utility have been utilizing an asset
management software program developed by Maintenance
Connection since 2015. At the time, both utilities considered several
asset management software providers and solicited bids from three companies, with Maintenance
Connection being the low bidder.
On August 3, 2015, the City and Maintenance Connection entered into a Professional Services Agreement
including onsite implementation and training, licensing, technical support, and software cloud hosting fees,
in the amount of $60,384. The City has continued to purchase annual technical support and hosting each
year. In 2018, Accruent, LLC acquired Maintenance Connection.
The goals and objectives of an asset management system are still the same today as they were back in
2015. These goals include work order generation and tracking, scheduling reoccurring preventative
maintenance, increasing asset life, preventing and predicting asset failures, improving labor productivity,
reducing downtime and lowering the total cost of maintenance.
Staff recommends authorizing purchase of Maintenance Connection annual licensing, support, and hosting
fees for asset management software from Accruent, LLC, of Austin, Texas, in the amount of
$27,278 and appropriating funds in the amount of $13,639.
FISCAL IMPACT: Annual licensing, software support, and cloud hosting costs will be split
between Public Works and Electric Utility and budgeted each fiscal year.
This purchase will not impact the General Fund.
APPROVED:
\\pwadc02\msc$\GR OUP\AD MI N\Cau ncil\2020\ 12022020\Nccruent
City Manager
Maintenance Connection AR doc 11/1112020
Adopt Resolution Authorizing Purchase of Maintenance Connection Annual Licensing, Support, and Hosting Fees for Asset Management Software from Accruent.
LLC, of Ausl1n, Texas ($27,276), and Appropriating Funds ($13,639)
December 2, 2020
Page 2
FUNDING AVAILABLE:
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Budgeted Fiscal Year 2020/21:
Water Administration Fund (56052001.72369): $ 6,819.50
Wastewater Administration Fund (53052001.72369): $ 6,819.50
Requested Appropriation:
Electric Utility Fund (50061500.72450) $ 13 639.00
TOTAL: $ 27,278,00
Andrew Keys
Andrew Keys
Deputy City Manager/Internal Services Director
Jeff Berkheimer
Electric Utility Director
Prepared by Andrew Richle, Utilities Superintendent
CES/AR/tc
Attachment
Cc: Electric Utility Director
Electric Utillty Rates & Resources Manager
Charles E. Swimley, Jr.
Public Works Director
llpwadcD2lmsc$1GROUPIADMIN1Councilt2020112022020Wccruent (Maintenance Connection)1CC_Maintenance Connection_AR.doc 11/11/2020
RESOLUTION NO. 2020-280
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
PURCHASE OF MAINTENANCE CONNECTION ANNUAL
LICENSING, SUPPORT, AND HOSTING FEES FOR ASSET
MANAGEMENT SOFTWARE FROM ACCRUENT, LLC, OF
AUSTIN, TEXAS; AND FURTHER APPROPRIATING FUNDS
WHEREAS, Public Works and Electric Utility have been utilizing an asset management
software program developed by Maintenance Connection since 2015; and
WHEREAS, on August 3, 2015, the City and Maintenance Connection entered into a
Professional Services Agreement including onsite implementation and training, licensing,
technical support, and software cloud hosting fees, in the amount of $60,384; and
WHEREAS, staff recommends authorizing purchase of Maintenance Connection annual
licensing, support, and hosting fees for asset management software from Accruent, LLC, of
Austin, Texas; and
WHEREAS, staff also recommends authorizing an appropriation in the amount of
$13,639 from the fund balance of Electric Utility Fund (50061500.72450) for
Fiscal Year 2020/21.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize purchase of Maintenance Connection annual licensing, support, and hosting fees for
asset management software from Accruent, LLC, of Austin, Texas, in the amount of $27,278;
and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for the purchase as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: December 2, 2020
I hereby certify that Resolution No. 2020-280 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held December 2, 2020, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
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JENNIFE CUSMIR
City Clerk
2020-280