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HomeMy WebLinkAboutAgenda Report - November 18, 2020 C-07AGENDA ITEM Cm7 CITY OF LODI COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Woodard & Curran, Inc., of Portland, Maine, for 2020 Urban Water Management Plan ($87,000) MEETING DATE: November 18, 2020 PREPARED BY: Public Works Director RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Professional Services Agreement with Woodard & Curran, Inc., of Portland, Maine, for 2020 Urban Water Management Plan, in the amount of $87,000. BACKGROUND INFORMATION: State law requires the Urban Water Management Plan (UWMP) be updated by all water suppliers every five years. The City Council adopted the current UWMP on June 1, 2016. Since the last update, the State has added further reporting requirements through adoption of SB 1420 (report and quantify distribution system water loss) and SB 1036 (voluntary reporting and calculation of energy intensity of water system). Since, the final 2020 UWMP guidance documents for calculating these water -reduction targets has not yet been released, the State has set the due date for submitting the adopted 2020 UWMP Update for July 1, 2021. RMC Water and Environment has prepared the City's UWMP updates since 2005. This contract allows the City to draw upon the expertise and experience of Woodard & Curran, Inc. (who acquired RMC Water and Environment) to complete the 2020 UWMP with the additional regulatory requirements. The UWMP will be developed and is expected to be presented to Council for public hearings in May 2021 with adoption and submittal to the State in June 2021. Staff recommends authorizing City Manager to execute Professional Services Agreement with Woodard & Curran, Inc., of Portland, Maine, for 2020 Urban Water Management Plan, in the amount of $87,000. FISCAL IMPACT: By maintaining an updated Urban Water Management Plan in accordance with State requirements, the City of Lodi remains eligible for various grant funding sources. This project will not impact the General Fund. APPROVED: n Sctmababer, City Manager \\pwadc02\msc$\GROUPWDMIN\Council\2020\11182020\Woodard & Curran\CC_Woodard & Curran.doc 11/5/2020 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Woodard & Curran, Inc., of Portland, Maine, for 2020 Urban Water Management Plan ($87,000) November 18, 2020 Page 2 FUNDING AVAILABLE: Water Operating Production: $43,500 Water Operating Distribution: $43,500 TOTAL: $87,000 Andrew Keys Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Travis Kahrs, Water Plant Superintendent CESITK/tw Attachment \\pwadc02\msc$\GROUP\ADMIN\Council\2020\11182020\Woodard & Curran\CC_Woodard & Curran.doc 1115/2020 AGREEMENT FOR PROFESSIONAL SERVICES ARTICLE 1 PARTIES AND PURPOSE Section 1.1 Parties THIS AGREEMENT is entered into on 2020, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and WOODARD & CURRAN, INC., a Maine corporation, qualified to do business in California (hereinafter "CONTRACTOR"). Section 1.2 Purpose CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference. CITY wishes to enter into an agreement with CONTRACTOR for 2020 Urban Water Management Plan (hereinafter "Project") as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY. ARTICLE 2 SCOPE OF SERVICES Section 2.1 Scope of Services CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A. Section 2.2 Time For Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services. CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services. CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames. The review time by CITY and any other agencies involved in the project shall not be 1 counted against CONTRACTOR's contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall remain in contact with reviewing agencies and make all efforts to review and return all comments. Section 2.3 Meetings CONTRACTOR shall attend meetings as may be set forth in the Scope of Services. Section 2.4 Staffing CONTRACTOR acknowledges that CITY has relied on CONTRACTOR's capabilities and on the qualifications of CONTRACTOR's principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY's sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR's project staff prior to any change. CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement. Section 2.6 Subcontracts Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement. Section 2.6 Term The term of this Agreement commences on December 1, 2020 and terminates upon the completion of the Scope of Services or on November 30, 2021, whichever occurs first. KJ ARTICLE 3 COMPENSATION Section 3.1 Compensation CONTRACTOR's compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference. CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY_ Section 3.2 Method of Pa meet CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR's compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal. Section 3.3 Costs The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY. Section 3.4 Auditing CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit. CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement. 3 ARTICLE 4 MISCELLANEOUS PROVISIONS Section 4.1 Nondiscrimination In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law. Section 4.2 ADA Compliance In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA. Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney's fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein. Section 4.4 No Personal Liability Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement. 4 Section 4.5 Responsibility of CITY CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein. Section 4.6 Insurance Requirements for CONTRACTOR CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference. Section 4.7 Successors and Assigns CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY. Section 4.8 Notices Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows: To CITY: City of Lodi 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 Attn: Travis Kahrs To CONTRACTOR: Woodard & Curran, Inc. 801 T Street Sacramento, CA 95811 Attn: Leslie Dumas Section 4.9 C000eration of CITY CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services. Section 4.10 CONTRACTOR is Not an Employee of CITY CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of 5 the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof. Section 4.11 Termination CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement. Section 4.12 Confidentiality CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or "Proprietary", except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act. Section 4.13 Applicable Law, Jurisdiction. Severability, and Attorney's lees This Agreement shall be governed by the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's fees from the party who does not prevail as determined by the San Joaquin County Superior Court. 2 Section 4.14 City Business License Re uirement CONTRACTOR acknowledges that Lodi Municipal Code Section 3,01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder. Section 4.16 Captions The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder. Section 4.16 Integration and Modification This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties. Section 4.17 Contract Terms Prevail All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail. Section 4.18 Severability The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Section 4.19 Ownership of Documents All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY's request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR's regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days. CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY's use of such documents for any purpose other than the purpose for which they were intended. 7 Section 4.20 Authoritv The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement. Section 4.21 Federal Transit Funding Conditions ❑ If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written. ATTEST: JENNIFER CUSMIR City Clerk APPROVED AS TO FORM: JANICE D. MAGDICH, City Attorney By. - - CITY OF LODI, a municipal corporation STEPHEN SCHWABAUER City Manager WOODARD & CURRAN, INC., a Maine corporation By Name: LESLIE DUMAS Title: Senior Principal Attachments: Exhibit A - Scope of Services Exhibit B - Fee Proposal Exhibit C - Insurance Requirements Exhibit D - Federal Transit Funding Conditions (if applicable) Funding Source: 56052003.72450;56052004.72450 (Business Unit & Account No.) Doc ID:NVwadc02\msc$\GROUP\ADMINkCouncil\2020\11182020\WYA\PSA.doc CA:Rev.01.2015 8 COMMITMENT N INTEGRITY 801 T Street Exhibit A/B DRIVE RESULTS Sacramento California 95811 www,woodardcurran.com F 916.999.8701 Via Electronic Mail July 24, 2020 Travis Kahrs Abb., 44W City of Lodi WOODARD 2001 West Turner Road &CURRAN Lodi, CA 95242 Re: Proposal for 2020 Urban Water Management Plan for the City of Lodi Dear Mr. Kahrs: On behalf of Woodard & Curran, I am pleased to provide the City of Lodi (City) with this proposal to prepare your 2020 Urban Water Management Plan (UWMP). Every five years, the State of California requires urban water suppliers with 3,000 or more service connections or delivering 3,000 or more acre- feet of water per year to prepare UWMPs. The next round of UWMPs, covering water use through 2020, will be due to the California Department of Water Resources (DWR) by July 1, 2021. The City's 2020 UWMP will build upon its 2015 UWMP and incorporate updated information about the City's water system and water use, supply diversification, and emerging regulations. This proposal includes our approach, scope of work, schedule, and fee estimate. Woodard & Curran has been tracking ongoing legislative changes and proposed modifications to the UWMP requirements since we completed and submitted to DWR your 2015 UWMP, We are well versed in the requirements for UWMPs found in California Water Code §10610-10656 and §10608, and in the reporting requirements resulting from Senate Bill (SB) x7-7, SB 1420, SB 1036, SB 606, Assembly Bill (AB) 2067, and AB 1668. Additionally, we are closely tracking DWR's current progress in drafting the 2020 UWMP Guidebook. At present, DWR's Guidebook describing how the 2020 UWMPs are to be prepared has not yet been completed nor released. (The draft Guidebook is currently expected to be released in either August or September,) Therefore, at this time, we will use the 2015 Guidebook and the preliminary 2020 UWMP Guidebook chapters recently released to focus estimates for plan preparation with anticipated reporting requirements, including calculations demonstrating that the City has met their 2020 gallons per capita per day (GPCD) target developed and presented in the City UWMP and annual water loss accounting and reporting. Using our extensive past experiences in preparing UWMPs, including the past UWMPs for the City, along with anticipated changes in regulations and preliminary discussions with DWR, can assist the City in determining the best path forward in complying with DWR requirements. Our tailored approach in preparing your 2020 UWMP is built on three key benefits: 1. Our successful track record for preparing DWR-compliant UWMPs, 2. Our past experience with the City, including preparation of your 2015 UWMP (as RMC Water and Environment) and coordinating with the City of Lodi GSA as part of the preparation of the 2020 Groundwater Sustainability Plan for the Eastern San Joaquin Subbasin. 3. Our ability to integrate planning documents in a consistent and comprehensive manner. SCOPE OF SERVICES Woodard & Curran will work with City staff to develop a 2020 UWMP that meets all requirements established in DWR's 2020 UWMP Guidebook (once released), Based on the anticipated requirements, � Woodard & Curran proposes the scope of work outlined below. Once the 2020 Guidebook has been � ` released, Woodard & Curran and City staff may need to revisit the scope and fee estimate for items that WOODARD are new to the 2020 approval cycle and/or are not anticipated to date. &CURRAN The City of Lodi's 2015 UWMP was prepared and reported on a fiscal year basis. Use of fiscal year reporting will allow the City to already have a complete data set and will provide more time and a longer schedule for completion and review of a draft UWMP prior to the July 1, 2021 submittal deadline. Task 1: Data Collection and Review Woodard & Curran will coordinate with City staff to obtain all data and analyses relevant to the City's 2020 UWMP to use as a basis for completing the 2020 plan. Additionally, Woodard & Curran will collect and review planning documents, recent studies, and pertinent data developed since the completion of the 2015 UWMP to clarify the work completed to date and identify remaining work and data needs. As you are aware, we have much of this information as a result of the Eastern San Joaquin Groundwater Sustainability Plan and Annual Report with information through Water Year 2019 (September 30, 2019). Following the 2020 Guidebook release, Woodard & Curran will prepare a data request memorandum for City staff, as well as provide guidance on collecting and/or developing any data that are not readily available. Woodard & Curran will provide City staff with a detailed outline for the 2020 UWMP with all required chapters, tables, and sections clearly outlined, This detailed outline will be used by City staff and Woodard & Curran when developing the 2020 UWMP document to ensure that all required analysis is included, Task 1 Deliverables: • Detailed data request from 2015 UWMP (electronic) • Data needs table (electronic) • 2020 UWMP outline (electronic) Task 2: Demand Analysis Woodard & Curran will prepare the System Description, System Demands, and Baselines and Targets portions of the 2020 UWMP, Woodard & Curran will update the City's system description as presented in its 2015 UWMP in terms of its current and projected population, climate, housing density, development, income levels, and any other parameters required to meet the UWMP guidelines. Woodard & Curran will review and refine existing population projections using a combination of planned future land use and growth rates as determined by the California Department of Finance and the City, along with available water meter and billing data. We will work with the City to ensure that this demand projection is consistent with that utilized for the Eastern San Joaquin Groundwater Sustainability Plan (GSP). SB x7-7 requires an evaluation of baseline per capita water use and interim and 2020 urban per capita water use targets in accordance with specified requirements. Woodard & Curran will confirm (and update, if needed) the City's baseline per capita water use in gallons per capita per day (GPCD) and demand projections for a 25 -year timeframe (2015 through 2040) based on the refined population values. If appropriate, Woodard & Curran will update the urban water supply use targets in GPCD based on the baseline identified above, as well as develop narrative explaining the City's compliance with the 2020 City of Lodi 2 Woodard & Curran, Inc. 2020 UWMP Proposal July 24, 2020 target. Additionally, with the passage of SB 606 and AB 1668 in 2018, anticipated changes to the 2020 V Comparison of unaccounted for water loss against distribution system water loss standards to be set by the State Water Resources Control Board pursuant to S13555. Past, current, and projected water demands will be developed for residential, commercial, industrial, institutionallgovernmental, landscape/recreation, agricultural, and unaccounted water losses in 5 -year increments. To ensure a complete demand forecast, Woodard & Curran will quantify demands from both permanent and transient (e.g. seasonal worker) populations, distribution system water loss, and water savings from municipal codes and standards. All calculations will be in compliance with DWR's UWMP Advisory Committee recommendations on quantifying demands. Woodard & Curran's demand analysis will consider the substantial water use reductions that have taken place as a result of the recent drought of 2012-2016, along with recent local and statewide changes in water code, and will also include projections for additional conservation that is anticipated as the City continues to implement water conservation programs necessary to meet the 20x2020 water conservation mandate and the anticipated 55 gpcd indoor water use requirement. Woodard & Curran will prepare a summary describing current and future water demands and provide it to City staff for review. Based on the City's comments, Woodard & Curran will finalize the document for later use in analyzing future water gaps and ultimately in developing the relevant chapter in the 2020 UWMP. Task 2 Deliverables: • Draft and final Demand Analysis (electronic) Task 3: Water Supply Analysis Subtask 3.1: Water Supply Analysis Woodard & Curran will prepare the System Supplies and Water Supply Reliability portions of the 2020 UWMP. Woodard & Curran will use the most recent descriptions and analyses conducted in recent planning efforts to update those sections as written in the 2015 UWMP, It is assumed that any missing analyses that would create changes in supply estimates relative to implementing these plans would need to be provided by the City. Additionally, Woodard & Curran will work with the City to identify any future supply options that the City may implement (i.e. expanded recycled water use or expanded surface water and wastewater facilities), as well as any new options that could be recommended through this planning City of Lodi 2020 UWMP Proposal Woodard & Curran, Inc. July 24, 2020 UWMP Guidelines includes: ■ Development of water use objectives based on the water needed in the City's service area for Aft- efficient indoor residential water use, outdoor residential water use, commercial, industrial and Ab,.- ` institutional (CII) irrigation with dedicated meters, and reasonable amounts of system water loss WOODARD (along with consideration of other unique local uses (i,e., variances) and "bonus incentive," or &CURRAN credit, for potable water reuse, using the standards adopted by the State Water Resources Control Board). • Comparison of anticipated indoor water use against a State standard of 55 gpcd. • Comparison of anticipated outdoor water use against a new standard to be determined by DWR and the State Water Resources Control Board which will be based on land cover, climate, and other factors, V Comparison of unaccounted for water loss against distribution system water loss standards to be set by the State Water Resources Control Board pursuant to S13555. Past, current, and projected water demands will be developed for residential, commercial, industrial, institutionallgovernmental, landscape/recreation, agricultural, and unaccounted water losses in 5 -year increments. To ensure a complete demand forecast, Woodard & Curran will quantify demands from both permanent and transient (e.g. seasonal worker) populations, distribution system water loss, and water savings from municipal codes and standards. All calculations will be in compliance with DWR's UWMP Advisory Committee recommendations on quantifying demands. Woodard & Curran's demand analysis will consider the substantial water use reductions that have taken place as a result of the recent drought of 2012-2016, along with recent local and statewide changes in water code, and will also include projections for additional conservation that is anticipated as the City continues to implement water conservation programs necessary to meet the 20x2020 water conservation mandate and the anticipated 55 gpcd indoor water use requirement. Woodard & Curran will prepare a summary describing current and future water demands and provide it to City staff for review. Based on the City's comments, Woodard & Curran will finalize the document for later use in analyzing future water gaps and ultimately in developing the relevant chapter in the 2020 UWMP. Task 2 Deliverables: • Draft and final Demand Analysis (electronic) Task 3: Water Supply Analysis Subtask 3.1: Water Supply Analysis Woodard & Curran will prepare the System Supplies and Water Supply Reliability portions of the 2020 UWMP. Woodard & Curran will use the most recent descriptions and analyses conducted in recent planning efforts to update those sections as written in the 2015 UWMP, It is assumed that any missing analyses that would create changes in supply estimates relative to implementing these plans would need to be provided by the City. Additionally, Woodard & Curran will work with the City to identify any future supply options that the City may implement (i.e. expanded recycled water use or expanded surface water and wastewater facilities), as well as any new options that could be recommended through this planning City of Lodi 2020 UWMP Proposal Woodard & Curran, Inc. July 24, 2020 Additionally, as required by SB 606 and AB1668, Woodard & Curran will work with the City to specify reliability of water supply, define the City's strategy for meeting its water needs (including conducting annual "stress tests" of supply versus demand to ensure water service continuity, assuming the five worst or driest years in the supplier's historical record). We will use the City's 2020 Risk and Resiliency Assessment to complete the any required seismic risk assessment and mitigation plan section mandated in the 2020 UWMP Guidebook. Woodard & Curran will summarize the results of the water supply analysis and provide a draft document to the City for review. Woodard & Curran will prepare a final document based on the comments received from the City. Subtask 3.2: Climate Change and Water -Energy Woodard & Curran will prepare a Climate Change and Water -Energy assessment in accordance with the 2020 UWMP Guidebook. DWR guidance will be used to quantify the impact of weather normalization on the City's supplies and calculate the energy intensity of the City's treatment, groundwater pumping, conveyance, storage, and distribution. All calculations shall be in compliance with DWR's UWMP Advisory Committee recommendations. Woodard & Curran will prepare a summary of work completed in this subtask. The City will review the summary, provide comments to Woodard & Curran, and Woodard & Curran will finalize the document for later incorporation into the 2020 UWMP. Task 3 Deliverables: Draft and Final Water Supply Analysis (electronic) • Draft and Final Climate Change and Water -Energy Summary (electronic) Task 4: Demand Management Measures Subtask 4.1: Update and Incorporate Conservation Measures Woodard & Curran will update the description of Demand Management Measures (DMMs) that were included in the 2015 UWMP to reflect recent conservation efforts and revise the section to address the streamlined DMMs specified by AB 2067 (only seven DMMs). Woodard & Curran will rely on City staff for specific data, such as the number of conservation rebates provided to the public or the number of water audits conducted each year, Woodard & Curran will also, in coordination with the City, revisit the City's Model Water Efficient Landscape Ordinance (MWELO) to incorporate calculated outdoor residential water use targets and provide recommendations for changes to either meet State requirements or to help meet anticipated outdoor water use limits. City of Lodi 2020 UWMP Proposal Woodard & Curran, Inc. July 24, 2020 process. Woodard & Curran will also prepare a detailed description of the City's existing wastewater system and existing and planned recycled water systems as part of the supply forecast. Working closely with the City, our team will determine which water years shall be used as the basis for estimating supply reliability for the normal, single dry, and multiple dry year scenarios. For each _ assessment, we will summarize the supply yields for existing and planned sources. Woodard & Curran WOODARD will conduct a water supply analysis and compare supply and demand for 25 years, including normal &CURRAN year, single dry year, and multiple dry year scenarios, All calculations shall be in compliance with DWR's UWMP Advisory Committee recommendations on quantifying supply. Factors that potentially limit water supplies will be discussed, such as hydrologic, legal, environmental, water quality, or others. Additionally, as required by SB 606 and AB1668, Woodard & Curran will work with the City to specify reliability of water supply, define the City's strategy for meeting its water needs (including conducting annual "stress tests" of supply versus demand to ensure water service continuity, assuming the five worst or driest years in the supplier's historical record). We will use the City's 2020 Risk and Resiliency Assessment to complete the any required seismic risk assessment and mitigation plan section mandated in the 2020 UWMP Guidebook. Woodard & Curran will summarize the results of the water supply analysis and provide a draft document to the City for review. Woodard & Curran will prepare a final document based on the comments received from the City. Subtask 3.2: Climate Change and Water -Energy Woodard & Curran will prepare a Climate Change and Water -Energy assessment in accordance with the 2020 UWMP Guidebook. DWR guidance will be used to quantify the impact of weather normalization on the City's supplies and calculate the energy intensity of the City's treatment, groundwater pumping, conveyance, storage, and distribution. All calculations shall be in compliance with DWR's UWMP Advisory Committee recommendations. Woodard & Curran will prepare a summary of work completed in this subtask. The City will review the summary, provide comments to Woodard & Curran, and Woodard & Curran will finalize the document for later incorporation into the 2020 UWMP. Task 3 Deliverables: Draft and Final Water Supply Analysis (electronic) • Draft and Final Climate Change and Water -Energy Summary (electronic) Task 4: Demand Management Measures Subtask 4.1: Update and Incorporate Conservation Measures Woodard & Curran will update the description of Demand Management Measures (DMMs) that were included in the 2015 UWMP to reflect recent conservation efforts and revise the section to address the streamlined DMMs specified by AB 2067 (only seven DMMs). Woodard & Curran will rely on City staff for specific data, such as the number of conservation rebates provided to the public or the number of water audits conducted each year, Woodard & Curran will also, in coordination with the City, revisit the City's Model Water Efficient Landscape Ordinance (MWELO) to incorporate calculated outdoor residential water use targets and provide recommendations for changes to either meet State requirements or to help meet anticipated outdoor water use limits. City of Lodi 2020 UWMP Proposal Woodard & Curran, Inc. July 24, 2020 As previously noted, recent bills have amended the State's Water Code as it applies to urban water management planning and water use efficiency with the intent of making the State more resilient to future droughts, To this end, the bills have established an indoor water use target of 55 gpcd and an outdoor water use target calculated based on a specific entity's location, average plot size, and other similar factors. It is anticipated that the 2020 UWMP Guidebook will include procedures to develop future water use targets to be reached by 2025 (for an indoor water use target of 55 gpcd) and by 2030 (for an indoor water use target of 50 gpcd). Therefore, as required and appropriate, this section will contain the required calculations and assessments to set these future water use targets. Woodard & Curran will prepare a summary of work completed in this subtask, The City will review the summary, provide comments to Woodard & Curran, and Woodard & Curran will finalize the document for later incorporation into the updated UWMP. Task 4 Deliverables; • Draft and final DMMs to achieve targets (electronic) • Reporting of 2020 per capita water use with respect to the 2020 urban per capita water use target • Anticipated 2025 and 2030 per capita water use targets Task 5: Water Shortage Contingency Plan and Drought Risk Assessment In 2016, then -Governor Brown issued Executive Order B-37-16 that included, among other directives, drought hazard and planning related actions, This order resulted in several meetings that, among other things, focused on drought planning for small water suppliers and rural communities. Through this process, shortcomings in drought planning were discussed along with proposed changes in requirements for Water Shortage Contingency Plans. Additionally, the State's new Conservation as a Way of Life program and the passage of several bills in 2018 will result in the strengthening of water shortage contingency planning requirements and an anticipated new requirement for the development of a Drought Risk Assessment. While it is not known specifically what changes will be mandated in the 2020 UWMP Guidebook, Woodard & Curran will work with City staff to update the Water Shortage Contingency Plan to reflect current programs and any changes the City plans to make based on current experience. Additionally, we will prepare a Drought Risk Assessment to meet the requirements of the 2020 UWMP Guidebook. Woodard & Curran will prepare a summary of its findings and the modified Water Shortage Contingency Plan for City of Lodi 5 Woodard & Curran, Inc. 2020 UWMP Proposal July 24, 2020 Woodard & Curran will prepare a summary of work completed in this subtask. The City will review the summary, provide comments to Woodard & Curran, and Woodard & Curran will finalize the document for later incorporation into the 2020 UWMP. Subtask 4.2: Update SBx7-7 Baseline and Targets 'Ilk A11111- In addition to implementing the DMMs and/or describing how the City will do so, the City must also be in WOODARD &CURRAN compliance with the Water Conservation Act of 2009. The Act requires an evaluation of baseline per capita water use and identification of the 2020 urban per capita water use target in accordance with specified requirements. These water use targets were developed and included in the City's 2015 UWMP. Woodard & Curran will review both the baseline per capita water use and urban water supply use targets, updating as appropriate based on current conditions (concurrent with Tasks 2 and 3), based on the 2020 UWMP Guidebook, and provide an assessment of the City's current per capita water use. As previously noted, recent bills have amended the State's Water Code as it applies to urban water management planning and water use efficiency with the intent of making the State more resilient to future droughts, To this end, the bills have established an indoor water use target of 55 gpcd and an outdoor water use target calculated based on a specific entity's location, average plot size, and other similar factors. It is anticipated that the 2020 UWMP Guidebook will include procedures to develop future water use targets to be reached by 2025 (for an indoor water use target of 55 gpcd) and by 2030 (for an indoor water use target of 50 gpcd). Therefore, as required and appropriate, this section will contain the required calculations and assessments to set these future water use targets. Woodard & Curran will prepare a summary of work completed in this subtask, The City will review the summary, provide comments to Woodard & Curran, and Woodard & Curran will finalize the document for later incorporation into the updated UWMP. Task 4 Deliverables; • Draft and final DMMs to achieve targets (electronic) • Reporting of 2020 per capita water use with respect to the 2020 urban per capita water use target • Anticipated 2025 and 2030 per capita water use targets Task 5: Water Shortage Contingency Plan and Drought Risk Assessment In 2016, then -Governor Brown issued Executive Order B-37-16 that included, among other directives, drought hazard and planning related actions, This order resulted in several meetings that, among other things, focused on drought planning for small water suppliers and rural communities. Through this process, shortcomings in drought planning were discussed along with proposed changes in requirements for Water Shortage Contingency Plans. Additionally, the State's new Conservation as a Way of Life program and the passage of several bills in 2018 will result in the strengthening of water shortage contingency planning requirements and an anticipated new requirement for the development of a Drought Risk Assessment. While it is not known specifically what changes will be mandated in the 2020 UWMP Guidebook, Woodard & Curran will work with City staff to update the Water Shortage Contingency Plan to reflect current programs and any changes the City plans to make based on current experience. Additionally, we will prepare a Drought Risk Assessment to meet the requirements of the 2020 UWMP Guidebook. Woodard & Curran will prepare a summary of its findings and the modified Water Shortage Contingency Plan for City of Lodi 5 Woodard & Curran, Inc. 2020 UWMP Proposal July 24, 2020 the City to review. The City will review the summary, provide comments to Woodard & Curran, and Woodard & Curran will finalize the document for later incorporation into the 2020 UWMP. yTask 5 Deliverables: Draft and Final Water Shortage Contingency Plan (electronic) WOODARD Draft and Final Drought Risk Assessment (electronic) &CURRAN Task 6: Prepare and Submit 2020 UWMP Subtask 6.1: Administrative Draft 2020 UWMP Following the first round of City staffs review of the deliverables from Tasks 1-5, Woodard & Curran will incorporate comments and produce a complete Administrative Draft 2020 UWMP for City staffs review. All requirements for a 2020 UWMP will be identified on DWR-approved checklists for City staff review. Woodard & Curran will submit the Administrative Draft in Word and PDF format for City staff review, along with the completed data tables required for submittal to DWR in EXCEL format. Woodard & Curran assumes comments will be provided by the City within three weeks. This task assumes one (1) web -based progress meeting with City staff to discuss and receive comments on the compiled Administrative Draft 2020 UWMP, Subtask 6.2: Public Draft 2020 UWMP Following City review of the Administrative Draft 2020 UWMP, Woodard & Curran will incorporate comments and produce a complete Public Draft 2020 UWMP, Woodard & Curran will submit to the City the Public Draft in PDF format for public and DWR review, along with the completed data tables required for submittal to DWR in EXCEL format (or online format, if required by DWR), Woodard & Curran recommends that a public review period of at least 30 days be held for the Public Draft UWMP, based on the 2015 UWMP process. Woodard & Curran will also prepare and deliver a presentation to the City Council and the public on the contents of the 2020 UWMP, including a review of the DWR Guidebook and electronic forms. Subtask 6.3: Final 2020 UWMP Following public review of the Public Draft 2020 UWMP, Woodard & Curran will incorporate comments and produce a Final 2020 UWMP, One (1) web -based progress meeting will be held with City staff to discuss comments received on the Public Draft 2020 UWMP. Upon completion, Woodard & Curran will submit the Final 2020 UWMP in PDF format, MS Word format, and five (5) hard copies to the City and to DWR no later than July 1, 2021 (or as determined upon final UWMP Guidebook release). Woodard & Curran will also submit the completed data tables required for submittal to DWR in EXCEL format (or online format, if required by DWR). Woodard & Curran will prepare and deliver a second presentation to the City Council during a public hearing to adopt the 2020 UWMP. After the Final 2020 UWMP is submitted to DWR and DWR reviews and comments on the Plan, Woodard & Curran will assist the City with responding to comments received within the first year after plan submittal. City of Lodi 6 Woodard & Curran, Inc. 2020 UWMP Proposal July 24, 2020 Task 6 Deliverables: eAdministrative Draft 2020 UWMP and DWR forms (electronic) A Public Draft 2020 UWMP and DWR forms (electronic) _ - Presentation to City Council on Public Draft 2020 UWMP WOODARD ° Final 2020 UWMP and DWR forms (electronic and 5 hard copies) &CURRAN . Presentation to City Council on Final 2020 UWMP • Responses to DWR comments, as necessary Task 7: Project Management A kickoff meeting will be held to review the project scope, schedule and data needs, and to establish lines of communications, Check -ins will be conducted via conference call and email on an as -needed basis. This task also includes ongoing communication and coordination between Woodard & Curran and City staff to ensure that the project is completed in a timely fashion and within the budget presented. Woodard & Curran will coordinate with City staff, and DWR as necessary, and provide monthly progress monitoring, reporting, and invoicing. Woodard & Curran has a Quality Assurance / Quality Control (QA/QC) program that will be used throughout the entire project to ensure quality work products are presented to the City and ultimately to DWR. Task 7 Deliverables: • Monthly progress reports and invoices Kick off meeting agenda and minutes Optional Task 8: Seismic Risk Assessment and Mitigation Plan Support Should the City's existing hazard mitigation plans not meet DWR's requirement to address seismic risk to water system facilities and to have a mitigation plan, Woodard & Curran will work with the City to identify specific items to be developed to ensure that the City meets DWR's UWMP requirements. Specifically, Woodard & Curran will work with the City to identify any requirements described in the Guidebook that are not met by the City's 2020 Risk and Resiliency Assessment or other hazard mitigation plans. Once any additional requirements are identified, Woodard & Curran will work with the City to address the requirements, either through language to be included in the 2020 UWMP or through an addendum to the 2020 Risk and Resiliency Assessment. If needed, Woodard & Curran will communicate with DWR to determine the most appropriate method for meeting the seismic risk and mitigation requirements. SCHEDULE The scope of work described above is assumed to begin following DWR's release of its draft 2020 UWMP Guidelines and the City's Notice to Proceed. Woodard & Curran staff will review the draft and final 2020 UWMP Guidelines and adjust the scope of work contained herein as appropriate in coordination with City staff. It is anticipated that Woodard & Curran will begin to develop the 2020 UWMP starting in approximately September 2020. Since the City has chosen to provide data on a fiscal year basis in the past, all tasks may begin immediately upon release of the 2020 UWMP Guidelines and the City's Notice to Proceed, A Final 2020 UWMP will be completed and submitted to DWR by the July 1, 2021 deadline, City of Lodi 2020 UWMP Proposal Woodard & Curran, Inc. July 24, 2020 Woodard & Curran proposed to provide support for responding to comments on the 2020 UWMP for up to one year following submittal to the State. BUDGET Aft- i► Woodard & Curran proposes to provide the City of Lodi support in developing its 2020 UWMP for a fee not to exceed $87,000 (including optional tasks and a 5% contingency) to be billed on a time and materials WOODARD WOODARDbasis. A proposed fee estimate is attached as Exhibit A. Woodard & Curran reserves the right to update billing rates at the start of each calendar year. TERMS AND CONDITIONS The Scope of Services will be completed in accordance with the terms of the Consultant/Professional Services Agreement between Woodard & Curran, Inc. and the City of Lodi. We greatly appreciate this opportunity to work with you on your 2020 UWMP. If you have any questions regarding this proposal or require any further information, please call Leslie Dumas at 916-999-8778 or Sara Miller at 916-999-8769. Sincerely, r4 . Am X& Leslie Dumas, P.E., D. WIRE Sara Miller, P.E. Principal -in -Charge Water Resources Project Engineer City of Lodi 8 Woodard & Curran, Inc. 2020 UWMP Proposal July 24, 2020 2p 0 0 C r- 00 �tfi Ni� N�• N w w�„� jJE.�e �I ni 1x Eaw � r9 op M •! pp H bbyp � A N ppa N�� ��yy H ppp pp N O A p � p H� II�� I� N� �y N p h1�N W W It Al9�rn : N 8 rm N N V ri €3 •�a s z 8 R ~ v o 0 o n n. mg10 G P ii Q O n ¢V Y iii o n tl Y Y Y a ry ft v N N Y Y 'd N O P U v'v �a ea mar nzmr va��e �„mYop� rY.rH nrYi' O In d P P v VNN Id mm NN N • � s v a w 4' m . v • 5� „9 Ef L)Fa{ a it ggj I a a f'n iti o ;o Mi Y1 E I I 2p 0 0 C r- 00 EXHIBIT C NOTE. The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City's online insurance program requesting you to forward the email to your Insurance provider fs) to submit the required insurance documentation electronically Insurance Requirements for Professional Services Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos, then hired, and non - owned autos with limit no less than $1,000,000 per accident for bodily injury and property damage 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employers Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease 4 Professional Liability (Errors and Omissions) Insurance appropriate to the Consultant's profession, with limits not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. May be waived by Risk Manager depending on the scope of services. Other Insurance Provisions: (a) Additional Named Insured Status The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used (b) Primary and Non -Contributory Insurance Endorsement The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (c) Waiver of $ubrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Lodi has received a waiver of subrogation endorsement from the insurer NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of therp olect that it is insuring. (d) $everability of Interest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies. (e) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St, Lodi, CA 95240. Page 11 of 2 pages j Risk: rev. 3/1/2018 (f) C;galf„nuity of Coverage All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual basis during the Term. If Contractor's insurance lapses or is discontinued for any reason, Contractor shall immediately notify the City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 at seq.). (g) Failure to Comply If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in Califomia. The City shall notify Contractor of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement and interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement, if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (h) Verification of CoveracL Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective date. (i) Seff-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (j) Insurance Limits The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents, representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials, employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement in the Agreement for Contractor to procure and maintain a policy of insurance. (k) 8ubconlractofs Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors (I) Maim LMade Policies If any of the required policies provide coverage on a claims -made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3_ If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. (m) Quallired Insurer(s) All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least "A-, VI" by the AM Best Ratings Guide, and which are acceptable to the City. Non -admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements. Page 2 1 oft pages 9 Risk: rev 3/1/2018 RESOLUTION NO. 2020-264 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH WOODARD & CURRAN, INC., OF PORTLAND, MAINE, FOR THE 2020 URBAN WATER MANAGEMENT PLAN WHEREAS, State law requires the Urban Water Management Plan (UWMP) be updated by all water suppliers every five years; and WHEREAS, RMC Water and Environment has prepared the City's UWMP updates since 2005. RMC Water and Environment has been acquired by Woodard & Curran, Inc.; and WHEREAS, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Woodard & Curran, Inc., of Portland, Maine, for the 2020 Urban Water Management Plan, in the amount of $87,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Woodard & Curran, Inc., of Portland, Maine, for the 2020 Urban Water Management Plan, in the amount of $87,000; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: November 18, 2020 I hereby certify that Resolution No. 2020-264 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 18, 2020 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None JENNIFER CUSMIR City Clerk 2020-264