HomeMy WebLinkAboutAgenda Report - November 4, 2020 C-16AGENDA ITEM C111 b
s CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving Purchase of New Computers and
Peripherals for Community Development from CDWG ($34,400.34)
MEETING DATE: November 4, 2020
PREPARED BY: Information Systems Manager/Community Development Director
RECOMMENDED ACTION: Adopt resolution approving purchase of new computers
and peripherals for Community Development from
CDWG for the amount of $34,400.34.
BACKGROUND INFORMATION: The City is continuously refreshing desktop computers
for departments within the City. Computers need to be
replaced on a four year cycle to ensure units are
maintained with up-to-date patches and can be
properly secured with the latest hardware and software.
The City is actively replacing computers that are running outdated operating systems,
Windows 7, that is no longer supported by Microsoft. These units are a cyber -security risk
to the City and need to be replaced with newer units running the latest version of Windows
10.
In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology
Manager has the ability to acquire electronic hardware through negotiation, requests for
proposal or competitive bids and award based on "best value" criteria. The Information
Technology Manager has selected to utilize the negotiation method for acquiring these
desktop computers for the following reasons:
IT manufactures will work with one value-added reseller (VAR) when
creating quotes for products for a single customer.
Other VARs will not quote a product from the same manufacture if a
prior quote had already been created for a competing VAR for a single
customer
It is the staff recommendation to purchase the computers from CDWG, using contract
California Multiple Award Schedules (CMAS) through EC America (3-13-70-0793E).
FISCAL IMPACT: Funding for this purchase is approved in the Fiscal Year 2020-21
budget. There is no additional impact from this action. A critical failure of
desktops can create a loss of productivity and sensitive data.
APPROVED:
Stephen Schwabaue , i y Manager
ComDev Computer Purchase
November 4, 2020
Page 2 or 2
FUNDING AVAILABLE: Community Development Special Revenue Funds will be used as
follows for a total of $34,400.34:
27080000.72359 $ 7,500
27081000.72359 $19,400.34
27082000.72359 $ 7,500
Andrew Keys
Andrew Keys, Deputy City Manager/Internal Services Director
John, Della Monica Jr.
Cam inityJ�Q
Development Di ector
JDM/BB/ja/kjc
Attachments
cc:
Benjamin
Benjamin Buecher
Information Technology Manager
��! + MEMORANDUM, City of Lodi, Community Development Department
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To: Stephen Schwabauer, City Manager
From: John R. Delia Monica Jr., Community Development Director
Date: August 31, 2020
Subject: Office Equipment Upgrade
There is a need to upgrade several of the computers in the Community Development
Department. We are having issues with not be able to update our Windows Package and
opening external documents that are being sent via email. This is a large problem due to the
fact that the majority of our permit and project submittals are being received via email
The expense was anticipated, so is a part of our current budget.
The quote is attached to this memo.
Thank you,
John R. Della Monica Jr.
J:ICommunity Development\Memos\Memorandum.doc
�t + PEOPLE
WHO
GET IF
DEAR DANNY DUKE,
Thank you for considering CDW•G for your computing needs. The details of your quote are Below. Click
here to convert your quote to an order.
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL
LPPH575 8/24/2020 LPPH575 1348160 $34,400.34
IMPORTANT - PLEASE READ
Fees applied to item(s): 5653944, 6015554, 5298925, 3860104
ITEM
QTY
Dell OptiPlex 7070 - micro - Core ij 9700T 2 QH? - 15 GB - 256
12
au
Mfg. Part#: HXY28
UNSPSC: 43211508
Contract: National IPA Technology Soiutians (2018011-01)
Qg.I_DU5t1.1VgSA MQMnt Stand with adaptor box For Micro
12
PFI0,j£is - MALL =_Ki
Mfg. Part#: MNT-DUL-MFF-D9
JNSPSC:56101501
Contract: National IPA Technology Solutions (2018011-01 )
LGngua 7hinkPad X1 Extreme (2nd Gen] - 15.6" - Care 17
1
9850H - 32 GB ELAM -
Mfg. Parr#: 20QV0008U5
UNSPSC: 43211503
Contract: California Lenovo NVP Computer Equipment (MNWNC-117
7-15-70-34-067)
Microsoft office Professional Plus 2019 - license - 1 PC
13
Mfg. Partt: 79P-05746
UNSPSC: 43731513
Electronic di5tributkm - No MEDIA
Contract: National IPA Technology Solutions (2018011-01 )
Windows Enterprise - upgrade & software assurance - L
licerls
13
Mfg. Partit: KV3-00367-3
UNSPSC 43233004
Electronic distribution - NO MEDIA
Contract: National IPA Technology Solutions (2018011-01)
Samsung C34"894WGN - CH89 Series - LED monitor - curved -
5
34"
Mfg, Part#: C3411890WGN
Contract: National IPA Technology Solutions (20 18011 -0 L)
QVj_II Ultra$hara U2419 - LED monitor - Full HD f 10800 - 24"
11
10g, Part#: DELL -02419H
JNSPSC:43211902
Page 1 of 2
CDW# UNIT PRICE EXT. PRICE
5610858
5493585
5653944
5300199
3799373
6015554
5298925
$1,082.01 $12,984.12
$25.58 3318.95
$2,637.43 32,637.43
$384,24 $4,995.12
$325,38 $4,229.94
5546.54 $3,232.70
5247.38 32,721,18
Dell UltraSharn U3415W - LED monitor - curved - 34" - with 2 3860104 $637.23 $1,274.46
3 -Years Advannrg
Mfg, Part#: U3415W
UNSPSC:43211902
Contract: National [PA Technology Solutions (2018011-D1) ^�
RECYCLING FEE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
RECYCLING FEE 15" TO LESS THAN 35" 19 654810 $5.00 $95-D0
Fee Applied to Item: 5653944,6015554
5298925,3860104
PURCHASER BILLING INFO
SUBTOTAL
$32,393.91
Billing Address:
SHIPPING
$0.00
CITY OF LOW
RECYCLING FEE
$95.D0
ACCTS PAYABLE
PO BOX 3006
SALES TAX
$1,911.43
LODI, CA 95241-1910
Phone. (209) 333-5538
Payment Terms: Net 30 Days -Govt State/Local
GRAND TOTAL
$34,400.34
DELIVER TO
Please remit payments to:
CDW Government
Shipping Address:
CITY OF LODI
75 Remittance Drive
DANNY DUKE
Suite 1515
221 W PINE ST
Chicago, IL 606 75-1515
LODI, CA 95240-2089
Shipping Method: UPS Ground (2-3 days)
0 8r-1c}r1 CInL1ser 1 (866) 339-4119 1 briaclo@cdwg.com
This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
11tLL._�'awy;.�AyyQ•_Uf L'al1tL"l V,-tr'r11)S:_kin d i J QrLsj-p r QduC_7aIes.aSip
For more information, contact a CDW account manager
2020 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239
Page 2 of 2
RESOLUTION NO. 2020-255
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
PURCHASE OF NEW COMPUTERS AND PERIPHERALS FOR
THE COMMUNITY DEVELOPMENT DEPARTMENT FROM
CDWG, OF VERNON HILLS, ILLINOIS
WHEREAS, the City is continuously refreshing desktop computers for departments; and
WHEREAS, computers need to be replaced on a four-year cycle to ensure units are
maintained with up-to-date patches and can be properly secured with the latest hardware and
software; and
WHEREAS, the Community Development Department budgeted for the purchase of the
computers and peripheral items for both the current outdated equipment and the added
department positions.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of new computers and peripherals for the Community Development Department
from CDWG, of Vernon Hills, Illinois, in the amount of $34,400.34.
Dated: November 4, 2020
I hereby certify that Resolution No. 2020-255 was passed and adopted by the City Council
of the City of Lodi in a regular meeting held November 4, 2020, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
i NIFECUSMIR
City Clerk
2020-255