HomeMy WebLinkAboutAgenda Report - December 20, 2000 E-08CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Award Bid and Approve Financing for One (1) Quint Aerial Fire Apparatus
MEETING DATE: December 20, 2000
PREPARED BY: Scott W. Kenley, Fire Chief
RECOMMENDED ACTION: That the City Council award a bid to American LaFrance of Ephrata, PA for
one (1) Quint Aerial Fire Apparatus to be used by the fire department suppression division for a purchase
price of $692,242.03. That the City Council approve a seven year lease purchase proposal from First
Municipal Leasing Corporation of Golden, Colorado as the financing component for the Fire Apparatus.
BACKGROUND INFORMATION: This is the acquisition phase of a capital budget request for the
replacement of one fire department front line apparatus. As a result of the department's self-assessment and
standards of cover document, it was determined that a re -distribution of equipment and personnel would
improve the overall delivery of emergency services to the citizens of Lodi. At the present, station one is
equipped with two pieces of apparatus, an engine company and a truck company. Once station four is built
and occupied, the distribution of equipment will change to the engine at station one being re -located to
station four and the truck remaining at station one. When the truck is housed as the only first-line piece of
equipment at station one, its functions will have a dual purpose. Not only will it have truck operational
requirements at the scene of a fire, it will perform the typical functions of an engine with response to all
service calls in station one's area. The present truck was not designed for the increase in call volume or the
additional equipment needed to function as an engine. Delivery date is expected to be within twelve months
of the bid award.
Two bids were received, one from American LaFrance and the other from KME Fire Apparatus of
Nesquehoning, PA. American LaFrance's bid was $10,090.78 less than KME's and met all of our prepared
bid specifications.
Historically, the fire department acquires fire apparatus through a lease -purchase program due to the life
expectancy of the apparatus exceeding the leasing term. The bids for the financing proposal were received
as follows:
Company
First Municipal
Term Annual Rate
3 3.18
5 3.91
7 4.29
Total Payments
$730,567.59
$767,582.40
$807,124.57
APPROVED:
H. ixon FI nn -- CityMa ager
Annual Payment
$243,522.53
$153,516.48
$115,303.51
CITY OF LODI9 COUNCIL COMMUNICATION
Company Term
Annual Rate
Total Payments
Annual Payment
Mercedes-Benz* 3
5.66
$729,864.51
$243,288.17
" 5
6.76
$778,412.50
$155,682.50
" 7
6.86
$803,394.81
$118,627.83
Cal -Lease 3 5.89 $765,319.80 $255,106.60
" 5 5.91 $809,656.30 $161,931.26
" 7 5.92 $855,605.52 $122,229.36
10 6.170 $937,919.40 $ 93,791.94
* Amount does not include sales tax
DISPOSITION: Approval of this request will result in the existing truck being placed in reserve status with
a continued service life of approximately 10 years. The department has operated without a reserve truck
company since 1998 when the elevating platform was removed from service.
FUNDING: Current Operating Budget
Scott W. Kenley
Fire Chief
SR/lh
QAAdmin\C0UNCILICouncilComm1115.00.dot
RESOLUTION NO. 2000-229
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE AND FINANCING FOR ONE (1)
QUINT AERIAL FIRE APPARATUS
WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to do so;
and
WHEREAS, the Fire Department is in need of replacing one Fire Department front-line
apparatus; and
WHEREAS, as a result of the Department's self-assessment and standards of
cover document, it was determined that a re -distribution of equipment and personnel
would improve the overall delivery of emergency services to the citizens of Lodi; and
WHEREAS, at present, station one is equipped with two pieces of apparatus, an
engine company and a truck company. Once station four is built and occupied, the
distribution of equipment will change to the engine at station one being re -located to
station four and the truck remaining at station one. When the truck is housed as the only
first-line piece of equipment at station one, its functions will have a dual purpose. Not only
will it have truck operational requirements at the scene of a fire, it will perform the typical
functions of an engine with response to all service calls in station one's area. The present
truck was not designed for the increase in call volume or the additional equipment needed
to function as an engine; and
WHEREAS, two informal bids were received from American LaFrance of Ephrata,
PA and KME Fire Apparatus of Nesquehoning, PA. Staff recommends that the purchase
for one (1) Quint Aerial Fire Apparatus be awarded to the low bidder, American LaFrance
in the amount of $692,242.03. American LaFrance's bid was $10,090.78 less than KME's
and met all of our prepared bid specifications; and
WHEREAS, the delivery date is expected to be within twelve months of the bid
award.
WHEREAS,
historically, the Fire Department acquires fire apparatus through a
lease -purchase program due to
the life expectancy
of the apparatus
exceeding the
leasing term. The bids
for the financing
proposal were received as follows:
Company
Term
Annual Rate
Total Payments
Annual Payment
First Municipal
3
3.18
$730,567.59
$243,522.53
"
5
3.91
$767,582.40
$153,516.48
"
7
4.29
$807,124.57
$115,303.51
Company
Term
Annual Rate
Total Payments
Annual Payment
Mercedes-Benz'
3
5.66
$729,864.51
$243,288.17
"
5
6.76
$778.412.50
$155,682.50
"
7
6.86
$803,394.81
$118,627.83
Cal -Lease
3
5.89
$765,319.80
$255,106.60
"
5
5.91
$809,656.30
$161,931.26
"
7
5.92
$855,605.52
$122,229.36
"
10
6.170
$937,919.40
$ 93,791.94
WHEREAS, the City Manager recommends award of the bid for one (1) Quint
Aerial Fire Apparatus, be made to the low bidder, American LaFrance, of Ephrata, PA,
and further recommends approval of the seven-year lease purchase proposal from First
Municipal Leasing Corporation, of Golden, Colorado.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for one (1) Quint Aerial Fire Apparatus, be and the same is hereby awarded to
American LaFrance, of Ephrata, PA; and
BE IT FURTHER RESOLVED, that the Lodi City Council hereby approves the
lease -purchase proposal from First Municipal Leasing Corporation, of Golden, Colorado,
for the seven-year term, with an annual payment in the amount of $115,303.51.
Dated: December 20, 2000
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I hereby certify that Resolution No. 2000-229 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 20, 2000 by the following
vote:
AYES: COUNCIL MEMBERS - Hitchcock, Howard, Land, Pennino and
Mayor Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLACKSTON
City Clerk
2000-229