HomeMy WebLinkAboutAgenda Report - December 6, 2000 E-06CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Network -Integrated Printers
DATE: December 6, 2000
PREPARED BY: JERRY J. ADAMS, CHIEF OF POLICE
RECOMMENDED ACTION: That the City Council authorize the purchase of four network
Integrated printers from the Xerox Corporation to replace the 10 year
old copy machines currently used by the Police Department. Pricing
for the Xerox equipment will be under Los Angeles County's
Purchase Agreement with Xerox.
BACKGROUND INFORMATION: The two high volume Xerox copy machines, presently utilized by
the Police Department, were purchased in 1990. They have
been reliable machines, but have now made over 4,279,295
copies; their reliability is decreasing and their maintenance
costs are increasing. Another lower volume Xerox machine in the department has made over
287,592 copies. Technology in the printer/copier field has changed dramatically over the last
decade. The proposed network -integrated printer/copiers will allow for the printing of MDC
transmitted reports, with the capability to scan and attach hard copies to electronically generated
reports for archiving and retrieval. Documents generated in-house can be printed or faxed on the
networked systems. The following prices have been quoted from Xerox using LA County's
purchase agreement, which will save us approximately $48,000 from list price and tax:
Xerox model DC470SL, list price $50,000 — LA Co. agreement price $28,660; Xerox model
DC460SL, list price $40,000 — LA Co. price $24,705; Xerox model DC432S with fax, list price
$18,000 — LA Co. price $12,470; Xerox Docucolor 4CP, list price $11,325 — LA Co. price
$5,695.00. The total amount of this purchase including taxes, training and installation is $79,019.
FUNDING: A grant modification request, in the amount of $80,000 was submitted to the U.S. Department
of Justice, Office of Community Oriented Policing Services. It was approved, under Lodi
Police Department's COPS More Grant 99-CM-WX-2080, that the grant be modified to include
the network -integrated printer/copier system.
Approved by:
VickyMcAth
Finance Director
COPS More Grant: 99-CM-WX-2080
$79,019.00
o
Jerryed. Ada s
Chi6f of Police
Cc: City Attorney
APPROVED:
i' H. Di4on F nn -- City Man ger'
RESOLUTION NO. 2000-217
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LODI AUTHORIZING
THE PURCHASE OF FOUR NETWORK INTEGRATED PRINTERS FROM THE
XEROX CORPORATION FOR THE LODI POLICE DEPARTMENT
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WHEREAS, Lodi Municipal Code, Section 3.20.070, authorizes dispensing with bids
for purchases of supplies, services or equipment when it is in the best interest of the City to do
so; and
WHEREAS, the two high volume Xerox copy machines presently utilized by the Police
Department have been in service since 1990, and their reliability is decreasing and the
maintenance costs are increasing; and
WHEREAS, another low volume Xerox machine located in the Police Department has
exceeded its useful life; and
WHEREAS, because technology in the printer/copier field has changed dramatically
over the last decade, staff recommends that the City purchase four network Integrated printers
from Xerox Corporation using the LA County's purchase agreement with Xerox for the
following items at a total cost of $79,019.00 which includes taxes, training and installation:
Xerox Model No. DC470SL $28,660.00
Xerox Model No. DC460SL $24,705.00
Xerox Model No. DC432S w/fax $12,470.00
Xerox Docucolor 4CP $ 5,695.00
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the purchase of four network Integrated printers from Xerox Corporation using LA
County's purchase agreement for the items list above, at a total cost of $79,019.00 which
includes taxes, training and installation.
Dated: December 6, 2000
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I hereby certify that Resolution No. 2000-217 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held December 6, 2000, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino
and Mayor Mann
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BLAC TON
City Clerk
2000-217