HomeMy WebLinkAboutResolutions - No. 2020-36RESOLUTION NO. 2020-36
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 WITH
WEST COAST ARBORISTS, INC., OF STOCKTON, FOR TWO-YEAR
CONTRACT EXTENSION FOR POWER LINE CLEARING AND
VEGETATION MANAGEMENT
WHEREAS, in July 2017, the City Council awarded a multi-year contract for power line
clearing and vegetation management services in the amount of $750,000 annually for a three-
year term with the option to renew two additional years; and
WHEREAS, while the original approval was for a contract with Utility Tree Service, Inc.
(UTS), the City and UTS were unable to reach agreement on final contract terms and
conditions; thus, the contract was subsequently awarded to the next lowest bidder - West Coast
Arborists, Inc. (WCA); and
WHEREAS, because of the delay associated with the time between when negotiations
terminated with UTS and the time a final contract was executed with WCA, there was a backlog
of vegetation management needs that required attention once WCA was issued a notice to
proceed; and
WHEREAS, on December 4, 2019, the City Council approved Change Order No. 1 for
$655,087 to add additional WCA crews to address the backlog; and
WHEREAS, WCA's current three-year contract with the City is set to end June 30, 2020
unless the City chooses to exercise the contract extension provision and based on discussions
with other utilities currently bidding for similar services, if the City were to end its current
contract, it could face significant cost increases due to the current demand by utilities for
vegetation management services; and
WHEREAS, WCA has agreed to maintain its pricing, adding only inflationary
adjustments for which they did not realize, but were entitled to request, during their initial three-
year term; and
WHEREAS, WCA has been performing well for the City and Lodi Electric Utility (LEU)
continues to receive positive feedback regarding their completed work; and
WHEREAS, pursuant to State of California General Order 95, LEU must routinely patrol,
clear and remove vegetation that encroaches into its overhead power lines and as part of the
recently -adopted Wildfire Mitigation Plan required under Senate Bill 901, LEU is committed to
meeting or exceeding the minimum industry standard vegetation management practices as it
relates to clearing vegetation from power lines; and
WHEREAS, staff recommends authorizing the City Manager to execute Change Order
No. 2 to extend WCA's existing contract for two additional years through June 30, 2022 and
increasing the annual not -to -exceed amount from $750,000/year to $1,250,000/year for a total
two-year extension cost of $2,500,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Change Order No. 2 with West Coast Arborists, Inc., of
Stockton, California, for a two-year contract extension for power line clearing and vegetation
management, in an amount not to exceed $2,500,000 through June 30, 2022.
Dated: March 4, 2020
I hereby certify that Resolution No. 2020-36 was passed and adopted by the City
Council of the City of Lodi in a regular/special joint meeting held on March 4, 2020 by the
following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES- COUNCIL MEMBERS — None
ABSENT. COUNCIL MEMBERS — None
ABSTAIN COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2020-36