HomeMy WebLinkAboutAgenda Report - October 21, 2020 H-01AGENDA ITEM l-{-l
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AGENDA TITLE:
MEETING DATE
PREPARED BY:
Adopt Resolution Approving the Classification, Job Description and Salary Range
of Senior Transportation Planner in the Public Works Department
October 21,2020
Human Resources Manager
RECOMMENDED ACTION Adopt resolution approving the classification, job description and
salary range of Senior Transportation Planner in the Public Works
Department.
BACKGROUND INFORMATION: The Transit Division within the Public Works Department is
currently staffed with one Transportation Manager, one Associate
Planner, and one Administrative Clerk. Council approved the
addition of one Senior Transportation Planner in the FY 2020121 budget. This resolution is to approve
the classification, job description and salary range for the newly created classification of Senior
Transportation Planner.
Over the past several years, transit duties have become more complex with increasing Federal Transit
Administration (FTA) regulatory changes and additional reporting requirements. These regulatory
changes require complex analytical and administrative tasks to ensure compliance with the changes,
such as:
Preparation of a variety of plans, programs and reports required by the FTA for regulatory
compliance, including the Disadvantaged Business Enterprise (DBE) Program, the Public
Transportation Agency Safety Plan (PTASP),the Title Vl of the Civil Rights Act of 1964
Program, and the NationalTransit Database (NTD) annual reporting ;
Coordination and preparation of documents for the FTA Triennial Performance Audit and
participation in the three-day audit to substantiate the City's compliance in the 20 FTA
regulatory areas;
Collection and analysis of data for updating and preparing the City's Short Range Transit
Plan, required for transit planning and system performance compliance;
Preparation and submittal of quarterly and semi-annual reports required for Federal and State
grant compliance and funding reimbursements.
Additionally, the Senior Transportation Planner will perform a wide variety of professional planning
and support assignments in the adherence to FTA reqirements and in furtherance of the Transit
Division.
The proposed annual salary range for the Senior Transportation Planner is $79,591.26 - $96,743.95,
which is equivalent to the salary range of the Senior Planner classification. The Lodi City Mid-
Management Association (LCMMA) is in agreement with the new classification and salary range as
presented.
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APPROVED:
hen uer, City Manager
Staff recommends Council approve the classification, job description, salary range for Senior
Transportation Planner.
FISCAL IMPACT: Approximately $136,749 annually for salary and benefits.
FUNDING AVAILABLE: No General Funds are used in the Transit Division. Salaries and benefits
are funded with FTA, TDA and local funds and are available in the current
Public Works budget.
Añ*Tt,y
Andrew Keys, Deputy City Manager/lnternal Services Director
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Adele Post, Human Resources Manager
CITY OF LODI October 2020
SENIOR TRANSPORTATION PLANNER
Job descriptions are intended to present a broad and general range of duties, which
includes, purpose, responsibilities, and scope of work. Job descriptions are not intended
to reflect all duties within the job.
DEFINITION
Under general supervision, performs a variety of complex administrative and analytical
duties in support of the City's transit system and provides staff assistance to the
Transportation Manager; monitors a variety of transit related contracts; performs a variety
of professional planning and service monitoring, customer service and support
assignments; prepares and presents planning reports, studies and recommendations,
and performs other related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This class is distinguished from the other classes within the series by the level of
responsibility assumed, complexity of duties assigned and independence of action taken.
Employees are required to be fully trained in all procedures related to public transportation
planning. Employees at this level receive only occasional instruction or assistance as
new or unusual situations arise and are fully aware of the operating procedures and
policies within the transit work unit. May exercise direct supervision over professional,
technical, and administrative support personnel in the absence of the Transportation
Manager.
EXAMPLES OF DUTIES
Prepares and overseas various transit programs, including the Disadvantaged Business
Enterprise program, Title VI Program, Limited English Proficiency Plan, Public
Transportation Agency Safety Plan and other plans and programs required by FTA for
regulatory compliance;
Assist in the administration of the City's transportation systems such as Fixed Route, Dial-
A-Ride and ADA paratransit services;
Tracks system monitoring data to include ridership, on -time performance data, customer
comments and fare collection;
With direction from the Transportation Manager, prepares and submits a variety of State
and Federal grant applications, and prepares and submits the semi-annual and/or annual
grant reports required from the requisite agencies;
Meet with the public, private firms and other agencies to provide and gain information on
subjects related to transportation related issues and studies; gather, analyze, and
prepare summaries of complex statistical and background data and assist with the
preparation of short and long-range transit planning studies;
Coordinates with higher level personnel on the review of assorted contractors performing
work for the Transit Division;
Ensures transit system compliance with local, State and Federal rules, regulations and
laws;
Coordinates with outside firms conducting transit system audits;
Compiles a variety of transit data and calculations for annual National Transit Database
(NTD) reporting; ensures all reporting functions are in compliance with the NTD process;
Assists the general public and outside groups and agencies by providing information
related to transit services; responds to complaints and requests for information relating to
assigned responsibilities; explains programs, policies, and activities; supplies information
concerning fares, schedules, procedures, and services provided;
Collects, maintains, updates, and analyzes data required for planning, scheduling, and
system performance assessment; conducts research and analysis on a variety of transit
related issues and topics; documents findings and justifies recommendations;
Represents the division on various committees with outside organizations and at staff
subcommittees as assigned; coordinates transit activities with other divisions and outside
agencies;
Makes oral and visual presentations, when required;
When directed, performs transit service planning, scheduling, and run-cutting;
Prepares Council Communications, PowerPoint presentations and other meeting
materials for the City Council, various committees, and advisory boards as directed;
Performs other duties related to the operation of the department and the City including
additional duties that enable the department and City to meet the diverse needs of its
community.
MINIMUM QUALIFICATIONS:
Knowledge of:
Current and effective transit system planning, data collection, development analysis
techniques, travel demand modeling;
Operations, services, and activities of a transit system program;
Principles, practices, procedures, and information sources of transportation, economic, environmental and/or social concepts applicable to the transportation planning process;
Community trends and market analysis techniques;
Statistical analysis techniques and formula relevant to the planning process;
Methods and techniques of developing, coordinating and implementing public
involvement and outreach processes on complex and /or politically sensitive transit issues;
Methods and techniques of data collection and research;
Methods and techniques used in customer service and public relations;
Principles of business letter writing and report preparation;
Federal and state transportation grants and assistance programs;
Marketing theories, principles, and practices and their application to transit services;
Pertinent Federal Transit Administration, state, and local laws, codes, and regulations
relative to transit;
Theory, principles, and practices of governmental and transportation planning, current
trends in federal, state, regional and local transportation planning, financial and budgeting
knowledge, statistical and research methods;
Long-range transportation needs and transportation techniques, theory and principles of
automated data collection and processing;
Windows-based PCs, spreadsheet and database applications and programming.
Ability to:
Manage complex records, compose and understand complex and detailed
correspondence and technical reports, and perform all duties and responsibilities with a
minimum of supervision;
Prepare reports, collect, analyze and compile statistical and technical information
pertaining to public transportation planning;
Must be able to work professionally and courteously alone, with co-workers and in group
situations;
Research, analyze, and formulate recommendations and activities regarding planning,
technical, and administrative issues;
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals;
Prepare clear and concise technical, administrative and financial reports; Prepare clear, accurate and concise tables, schedules, summaries and other m aterials in
statistical and narrative form;
Establish and maintain various data collection, record keeping, tracking, filing, and
reporting systems;
Understand the organization and operation of the City, the Transit Division, and of outside agencies as necessary to assume assigned responsibilities;
Understand, interpret and apply administrative and departmental policies and procedures
as well as pertinent federal, state, and local laws, codes, and regulations;
Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations and policies;
Identify and respond to community and organizatio nal issues, concerns, and needs;
Coordinate multiple projects and meet critical deadlines;
Organize and prioritize timelines and project schedules in an effective and timely manner;
Operate office equipment including computers and supporting word processing,
spreadsheet, and database applications;
Work under steady pressure with frequent interruptions and changing priorities;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective working relationships with those contacted in the course
of work.
EDUCATION AND EXPERIENCE
Any combination of education and experience that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Education:
Equivalent to a Bachelor’s degree from an accredited college or university with major
coursework in public administration, business administration, urban planning,
transportation and planning, or closely related field.
Experience:
Minimum of four (4) years of increasingly responsible experience in transit service
planning, transportation planning or closely related field.
LICENSES AND CERTIFICATES:
Possession of a valid Driver’s License (Class C) issued from the California Department
of Motor Vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Work is performed primarily in a standard office environment with some travel to different
sites and locations. May be exposed to safety hazards including, fumes or odors, dust or
gases, chemicals, toxic materials, oil, and a variety of mechanical machinery. May be
required to work extended hours including evenings and weekends and may be required
to travel outside City.
Essential functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; to see well enough to read, write and make observations; hear
well enough to converse on the radio, telephone and in person; bodily mobility to
occasionally walk, bend, kneel, reach, stand, crouch, operate office equipment requiring
repetitive hand movement and fine coordination including use of a computer keyboard,
cell phones and/or hand held electronic devices; to verbally communicate to exchange
information; and may be required to work nights or weekends as needed.
*FLSA Status: Exempt