HomeMy WebLinkAboutAgenda Report - October 21, 2020 C-16abAGENDA ITEM
Crry or Lonr
C ouxcrr C ovrMUNrcATroN
AGENDA TITLE Adopt Resolution Authorizing City Manager to Execute Amendment No. I to
Professional Services Agreement with lndustrial Commercial Refrigeration, lnc., of
Lodi, for Citywide Heating, Ventilation, and Air Conditioning Maintenance Services
($100,000)
MEETI NG DATE: October 21,2020
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment
No. 1 to Professional Services Agreement with lndustrial
Commercial Refrigeration, lnc., of Lodi, for Citywide heating,
ventilation, and air conditioning maintenance services, in the amount of $100,000.
BACKGROUND INFORMATION: On June 6,2018, Council authorized a Professional Services
Agreement with lndustrial Commercial Refrigeration, lnc., of Lodi,
for Citywide heating, ventilation, and air conditioning (HVAC)
maintenance services, in the amount of $275,000. The original agreement amount is intended to cover
maintenance and repairs to City HVAC systems over the two-year term of the agreement, as well as, the
optional one-year extension.
On July 22,2020, the City and lndustrial Commercial Refrigeration, lnc. executed the optional extension
to the agreement, extending the term through June 30, 2021.
After execution of the extension, unforeseen maintenance and repairs to City HVAC systems were
needed to keep systems running efficiently and City facilities cool during the recent hot summer months.
Amendment No. '1, if approved, will add $100,000 in additionalfunds to the agreement, for a total not-to-
exceed amount of $375,000. The additional funding is to cover regular maintenance, as well as any
unforeseen repairs and maintenance that may be needed overthe remaining term of the agreement.
Staff recommends authorizing City Manager to execute Amendment No. 1 to Professional Services
Agreement with lndustrial Commercial Refrigeration, lnc., of Lodi, for Citywide heating, ventilation, and
air conditioning maintenance services, in the amount of $100,000.
FISCAL IMPACT Ongoing City facilities HVAC system maintenance and repairs are
necessary to maintain a comfortable working environment in City facilities
and to avoid more costly system failures. This project will impact the
General Fund in proportion to the General Fund facilities requiring HVAC
services.
APPROVED
b
IM
, -\ã
K:\WP\COUNCIL\2020\C ICR Amend No. 1.doc
City Manager
1011312020
Adopt Resolution Authorizing C¡ty Managerto Execute Amendment No. 1 to Professional Services Agreement w¡th lndustrial Commercial Refrigeration, lnc., of Lodi,
for Citywide Heating, Ventilation, and A¡r Conditioning Ma¡ntenance Services ($100,000)
Octobel 21, 2020
Page 2
FUNDING AVAILABLE:Funding is budgeted in the operating accounts associated with the location
of the repairs.
Andrew Keys
Andrew Keys
Deputy City Manager/lnternal Services Director
C[çtP
Charles E. Swimley, Jr
Public Works Director
CES/RAY/tc
Attachment
signature: A^Å"* TttW
Emai[: akeys@[odi.gov
K:\WP\COUNCIL\2020\C ICR Amend No. '1.doc 1011312020