HomeMy WebLinkAboutAgenda Report - October 21, 2020 C-13AGENDA ITEM C-t3
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AGENDA TITLE:
MEETING DATE
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Professional Services
Agreement with CleanStreet, of Gardena, for Street Sweeping Services ($45,600)
October 21,2020
Public Works Director
RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Professional
Services Agreement with CleanStreet, of Gardena, for street
sweeping services, in the amount of $45,600.
BACKGROUND INFORMATION: Street sweeping is a regular maintenance activity performed by the
City's Streets and Drainage Division. The City optimized efficiency
by adjusting sweeping frequency based on the volume of debris and solids recovered. Through this
process, the City has found it to be most effective and cost efficient to use one sweeper truck and
operator to sweep most every street once a month, or as needed. This schedule has been maintained
since May 2012.
ln addition to the aesthetics of clean streets, sweeping is identified as one of the best management
practices (BMPs) for implementing a successful stormwater management program. The State-mandated
Small Municipal Separate Storm Sewer Systems (Order No. 2003-0005-DWQ) also known as the Phase
ll NPDES General Permit requires the City to develop and implement a Storm Water Management
Program that includes pollution prevention and good housekeeping. Street sweeping plays an essential
role in ensuring permit compliance.
Over the last five years the City has seen significant growth in new development. Staff has been able to
marginally absorb sweeping the newly constructed developments utilizing regularly scheduled overtime.
As more street miles are constructed, the current sweeping frequency cannot be sustained with the
existing staff levels and service expectations.
ln August 2020, Staff issued a requestfor proposals to supplement in-house street sweeping. The bid for
service included the rate per curb mile at 50 curb miles, once per month. These areas are shown in
Exhibit A. Staff received two proposals in which Clean Street was the low bidder. The Professional
Services Agreement, if approved, initially would have a two-year term commencing October 2020 with up
to two, one-year extensions, including price increases not exceeding the Consumer Price lndex (CPl) for
the West Region, Urban, unadjusted. The maximum increase in any year shall not exceed five percent.
Either party may cancel the agreement upon 90 days written notice.
CleanStreet has esfablished a superb reputation for providing the highest quality street sweeping
services in the industry. Currently, CleanStreet is under contract with a number of agencies in Northern
California including the County of Sacramento, City of Pleasanton, and the City of Cupertino.
Staff recommends authorizing City Manager to execute Professional Services Agreement with
CleanStreet, of Gardena, for street sweeping services, in the amount of $45,600.
APPROVED:
Stephen
\\pwadc02\msc$\GROU P\ADM lN\Councìl\2020\10212020\CleanSweep\CCSweeperServices.doc
, City Manager
101812020
Adopt Resolulion Authorizing City Manager lo Execule Professional Serv¡ces Agreement wlth Cleânstreet, of Gardena, for Street Swseping Servicss ($45,600)
October 2 1. 2020
Page 2
FISCAL IMPACT:These services will directly impact the general fund, lf these services are
not obtained, a portion of City streets will not receive the same service
levels.
FUNDING AVAILABLE Street Cleaning Operating Fund (301560A3.72499) - $45,600
Andrew Keys
Andrew (eys
Deputy City Manager/lnternal Services Director
Charles E, Swimley,
Public Works Director
Prepsred by Andrew Richle, Ut¡lilies Superintendent
CES/AR/IW
Attachments
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9999WOODBRIDGE RD
Hurd Rd.WaldenDr.99Hilde Ln.99OFFRAMP99FRONTAGERDPINEST
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Hutchins St.IronstoneSt.TaylorRd.CCT RRExtension Rd.UnnamedRd.WINERY RD 9912
SargentRd.UP RRFurryRd.MundyLn.Woodhaven Ln.TurnerRd.
CLARKSDALE RDHiddenLakes Ln.KettlemanLn.
Vine St.
Lockeford St.
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Lockeford St.Guild Av.I n diana St.LowerSacramentoRd.UP RRLower Sacramento Rd.Wells Ln.Beckman Rd.Mills Av.Hogan Ln.
Harney Ln.
Vine St.Church St.Pine St.
Elm St.Cherokee Ln.Woodbridge Rd.Stockton St.Ham Ln.Turne r Rd.
Lod i Av.
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µEXHIBIT ACIty of LodiStreet Sweeping Service AreaLegend
Streets (Existing or under construction)
St Sweeping Service Area Path: K:\WP\PROJECTS\STREETS\Street Sweeping\St Sweeping Map.mxd
0.5 0 0.50.25 Miles