HomeMy WebLinkAboutAgenda Report - October 7, 2020 C-10C-roAGENDA ITEM
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Councrl CourMUNrcATroN
AGENDA TITLE:Accept lmprovements Under Contract for Municipal Services Center Security Fence
lmprovement Project; Adopt Resolution Authorizing City Manager to Execute Change
Order No. 2 ($15,822), and Appropriating Funds ($6,947)
MEETING DATE: October 7,2020
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for Municipal Services Center
Security Fence lmprovement Project; adopt resolution authorizing
City Manager to execute Change Order No. 2, in the amount of
$15,822, and appropriating funds in the amount of $6,947.
BACKGROUND INFORMATION. This project includes replacing roughly 330 feet of security fencing,
a pedestrian gate, and an updated automated vehicular gate, at the
Municipal Services Center (MSC), located a|1331 South Ham
Lane.
The contract was awarded to Martin General Engineering, lnc., of Rancho Cordova, in the amount of
$154,900, on March 04,2020. At that meeting, Council authorized the City Manager to execute change
orders in an amount not to exceed $1 5,100, for a total not-to-exceed contract price of $170,000. All work
was completed in substantial conformance with the plans and specifications approved by City Council,
and prior to the September 14,2020 contract completion date. Photos showing the completed work are
shown in Exhibit A.
Change Order No. 1 ($6,225.32) included additional concrete to comply with the Americans with
Disabilities Act (ADA) path of travel requirements, for a revised contract price of 9161,125.32.
Change Order No. 2 ($1 5,821 .11) included the removal and replacement of the asphalt concrete
pavement on both sides of the gate to accommodate the newly installed traffic loops. This work was
approved by Staff to avoid substantial project delays.
By adding $15,821 .1 1 to the revised contract price of $161 ,125.32, the final contract price becomes
$176,946.43, exceeding the City Manager's change order authority and the original appropriation by
$6,947.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notiñ7 vendors and subcontractors
that the project is complete and begins their 30-day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
Staff recommends authorizing City Manager to execute Change Order No. 2, in the amount of $15,822,
and appropriating funds in the amount of $6,947.
APPROVED
IM
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K:\WP\PROJ ECTS\MISC\MSC Fence lmprovements\Council doc
ity Manager
912412020
Accept lmprovements under contract for lvlunicipal serviees center security Fence lmprovement Pfojectt Adopt Resolution Author¡zing city Mânager to Execute
Change Order No. 2 ($15,822), and Appropriating Funds ($6,947)
Octobêr 07, 2020
Page 2
FISCAL IMPAGT:This project will minimize the ongoing maintenance costs to the chain link
gate and will reduce the likelihood of equipment stored in the yard from
being stolen.
FUNDING AVAILABLE:This project was funded by Transit Capital, Water Capital, Wastewater
Capital, and Electric Utility Department funds.
Req uested Appropriation
Water Capital (561 99000.77020)
Wastewater Capital (531 99000,77020)
TOTAL:
Andrew Keys
Andrew Keys
Deputy City Manager/lnternal Services Director
$ 3,474
$ 3.473
$ 6,947
c-l_j
Charles E. Swimley, Jr.
Public Works Director
Prepared by Alice Bernardino, Assistant Engineer
cES/AB/jb
Attachments
K:\WP\PROJ ECTS\MISC\MSC Foncs lmprovements\Council Communicât¡ons\CAccept.doc 9l?4t2020
Exhibit A
#80Section IProject LengthPriorityHighSection IIExpenditure Prior Years FY 19/20 EstimateFY 20/21 BudgetFY 21/22 FY 22/23 FY 23/24 Future Yrs (5 Yrs)TotalContracts -$ 130,225$ 6,947$ 137,172$ Total Capital Costs -$ 130,225$ 6,947$ -$ -$ -$ -$ 137,172$ Section IIIFunding Source(s) Prior Years FY 19/20 EstimateFY 20/21 BudgetFY 21/22 FY 22/23 FY 23/24 Future Yrs (5 Yrs)Total561 - Water Capital Outlay -$ 90,450$ 3,474$ 93,924$ 531 - Wastewater Capital Out-$ 39,775$ 3,473$ 43,248$ Total Project Financing-$ 130,225$ 6,947$ -$ -$ -$ -$ 137,172$ Section IVOperating Cost or (savings)FY 18/19 EstimateFY19/20 FY20/21 FY21/22 FY22/23 FY23/24 Future Yrs (5 Yrs)TotalPersonnel-$ Other Operating Costs-$ Total Operating Impact -$ -$ -$ -$ -$ -$ -$ Munis Project Code:PWTR‐20003Funding Sources/Methods of FinancingOperating Budget ImpactCapital Improvement ProgramTransit capital fund - TDA expenditure.Additional InformationJustification/factor driving projectDescription07/19 to 06/20As the transit-funded facilities such as the Parking Structure and Transit Station continue to age, repairs and miscellaneous purchases are becoming more frequent and costly each year. This project will provide a funding source for those unexpected, but necessary repairs or replacements. The MSC security fence is to be funded by EU, Water and WW.Project Title:Estimated Project CostsMiscellaneous repairs and purchases to maintain transit facilities in a state of good repair. Install security fencing at MSC.Transit Facility Upgrades‐Misc.