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HomeMy WebLinkAboutAgenda Report - October 7, 2020 C-09AGENDA ITEM c-q Crrv or Loor Coulcrl ConnMUNrcATroN AGENDA TITLE Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional Services Agreement with Bagley Enterprises, lnc., of Lodi, for Designated Operator Duties, Maintenance, and Repairs of City Municipal Utilities Services Fuel lsland ($25,000) MEETING DATE PREPARED BY: October 7,2020 Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment No. 1 to Professional Services Agreement with Bagley Enterprises, lnc., of Lodi, for designated operator duties, maintenance, and repairs of City Municipal Utilities Services fuel island, in the amount of $25,000. BACKGROUND INFORMATION: The fuel island, located at Municipal Utilities Services (MUS), is heavily used and is crucial to the operation of the City's fleet vehicles. Monthly maintenance of the fuel island ensures proper operation of the system and includes San Joaquin County Environmental Health Department routine underground storage tank (UST) program inspections. On November 15, 2018, Council authorized a Professional Services Agreement with Bagley Enterprises, lnc., of Lodi, for designated operator duties, maintenance, and repairs of City Municipal Utilities Services fuel island, in the amount of $45,000. The original term of the agreement was for a term of two years, and included one optional one-year extension. Amendment No. 1 , if approved, would extend the agreement through December 31,2021 and add $25,000 to the agreement amount, for a total not-to-exceed amount of $70,000. The additionalfunding request is to account for an unforeseen California State Water Resources Control Board mandate, requiring installation spill buckets that retain a minimum of five gallons. The spill buckets are specialized fuel dispensing equipment that are designed to capture fuel that may spill from a fuel truck during fuel delivery. The devises are required to be installed into the existing concrete, as shown on Exhibit A. Staff recommends authorizing City Manager to execute Amendment No. 1 to Professional Services Agreement with Bagley Enterprises, lnc., of Lodi, for designated operator duties, maintenance, and repairs of City Municipal Utilities Services fuel island, in the amount of $25,000. FISCAL IMPACT Routine monthly maintenance will reduce long{erm repair costs and maintain regulatory compliance. Funding for this lnternal Service Fund expense is from an internal fuel surcharge collected from City departments, resulting in some impact to the General Fund. IM APPROVED K:\WP\COUNCIL\2020\CC Bagley Amend No. 1.doc er, City Manager 912412020 Adopt Resolution Aulhor¡zlng City Manager to Executo Amendment No. 1 to Professional Sôrvices Agreement wilh Bagley Enterpr¡sês, lnc., of Lodi, for Dosignâlêd Oporator Duliês, Mâintenance, end Repairs of Ciþ Municipal Ulllities Services Fuel lsland ($25,000) Octobêr 7, 2020 Pagè 2 FUNDING AVAILABLE: Funding is budgeted in Fleet Services Operating account (65055000), Andrew Keys Andrew Keys Deputy City Manager/l nternal Services Director arles E. Swimley, Jr Public Works Director Prepared by Randy Laney, Fl€et Suporintendent cEs/RL/tc Attachments KIWP\COUNCILT¿020\CC Bagley Amênd No. 1.dæ s12412020