HomeMy WebLinkAboutAgenda Report - October 7, 2020 C-06c-bAGENDA ITEM
Cttv op Loor
CouncIL CoMMUNIcATIoN
AGENDA TITLE:Adopt Resolution RatifiTing Expenses for Emergency Purchase and lnstallation of
New Heating, Ventilation, and Air Conditioning System for Server Room located at
City Hall Annex, from lndustrial Commercial Refrigeration, lnc., of Lodi ($57,750)
October 7,2020MEETING DATE:
PREPARED BY:Public Works Director
RECOMMENDED AGTION: Adopt resolution ratifying expenses foremergency purchase and
installation of new heating, ventilation, and air conditioning system
for server room located at City HallAnnex, from lndustrial
Commercial Refrigeration, lnc., of Lodi, in the amount of $57,750.
BACKGROUND INFORMATION: On June 6,2018, Council authorized a Professional Services
Agreement with lndustrial Commercial Refrigeration, lnc., of Lodi,
for Citywide heating, ventilation, and air conditioning (HVAC)
maintenance services, in the amount of $275,000. The original agreement amount was intend to cover
expenses of maintenance and repairs to City HVAC systems over the two-year term of the agreement, as
well as, the optional one-year extension.
On July 22,2020, the City and lndustrial Commercial Refrigeration, lnc. executed the optional extension
to the agreement extending the term through June30,2021.
On May 24,2020, the HVAC unit located at the City Hall Annex, servicing the server room, failed causing
a potentially harmful atmosphere for critical computer equipment that supports City-wide services. Due
to the emergent nature of the situation, replacement of the HVAC unit work was authorized to avoid
catastrophic computer-system failures due to overheating.
Staff recommends ratifying expenses for emergency purchase and installation of new heating, ventilation,
and air conditioning system for server room located at City Hall Annex, from lndustrial
Commercial Refrigeration, lnc., of Lodi, in the amount of $57,750.
FISCAL IMPACT:Failure of the HVAC system servicing the server room would result in
extensive damage to critical equipment. Maintaining computer operations
are essential to public safety and Citywide operations especially during the
COVID-19 pandemic.
TM
APPROVED
K:\WP\COU NCI L\2020\C ICR Ratify.doc
Manager
912412020
Adopt R€solulion Ratifying ExPonses tor Emergency Purchase and lnBtallatlon of New Heating, Ventilâtlon, and Alr Conditionlng System for Server Room located at
Cily Hall Annex, from lnduslrial Commêrôial Refrigeration, lnc., of Lodi ($57,750)
NovemþeÍ 7, 2020
PagÖ 2
FUNDING AVAILABLE:Project was approved in current fiscal year budget:
PWFM-Bldg.GityHall,HVAC (10051000.72531): $57,750
Andrew Keys
Andrew Keys
Deputy City Manager/l nternal Services Director
Charles E. Swimley, Jr
Public Works Director
CES/RAY/Ic
Attachment
KIWP\COUNC|LU020\C ICR Ratify,doc 9t24t2A20
INVOICE
Invoice Date
8/31/2020
Invoice #
23520
Bill To:
City of Lodi
P.O. Box 3006
Lodi, CA 95241
P.O. Number
Donnie
Terms
10 Days Net
Due Date
9/10/2020
Phone #
(209) 333-1943
Fax #
(209) 368-2273
Total
Sales Tax (8.25%)
1021 Black Diamond Way
Lodi, CA 95240
www.icrrefrigeration.com
LICENSE NO. 678547
Description Amount
08.28.2020 Server Room - Install New HVAC System
ICR disconnected and removed the existing HVAC equipment and ducting.
ICR installed Samsung DVM-S HVAC system, new anti-static curtain for the cold
aisle, added ducting from the evaporator coil into the cold aisle. Programmed the
HVAC and checked operation. Operation checked ok.
HVAC and Job Materials 37,182.45T
Labor 17,500.00
$57,750.00
$3,067.55
Contract: 319034
PWFM-Bldg.CityHall.HVAC
10051000.72531