HomeMy WebLinkAboutAgenda Report - October 7, 2020 C-05AGENDA ITEM e-5
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AGENDA TITLE
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase
Water Meters and Encode Receiver Transmitters from Golden State Flow
Measurement, of El Dorado Hills ($84,095)
October 7,2020
Public Works Director
RECOMMENDED ACTION:Adopt resolution authorizing City Manager to waive bid process
and purchase water meters and encode receiver transmitters
from Golden State Flow Measurement, of El Dorado Hills, in the
amount of $84,095.
BACKGROUND INFORMATION: Since the first of eight construction projects was awarded by
Council in March 201 1, the City has installed approximately
12,250 water meters. Considering water meter installations prior
1o 2011 , a total of approximately 15,300 meters have been installed with the vast majority being 3/4-
inch for residential purposes. ln recent years staff has observed an increase in the number of new
meter installations and meter replacements.
ln 2007 , Council adopted Resolution No.2007-242 authorizing the specific use of Hersey, Sensus, or
Badger meters. Allthree types of meters have been utilized. Hersey meters are no longer
manufactured and are obsolete. ln March 2012, the City entered into a contract with Badger Meter to
exclusively supply water meters for all the water meter phases. This contract ended in March 2019.
Staff solicited quotes from Golden State Flow Measurement and National Meter, both Sole Source
vendors for Sensus Meters and Badger Meters respectively. Golden State Flow Measurement was
the low bidder.
ln order to maintain an adequate inventory and fill existing service order requests, Staff is requesting
council approve a purchase of 300 3/4-inch meters and 300 Endcoder Receiver Transmitters (ERT).
ERT modules offer advanced two-way meter data collection designed specifically for ltron collection
systems utilizing the City's current fixed network.
Golden State Flow Measurement is a sole-source vendor for Sensus water meters. Per Lodi
Municipal Code, Section 3.20.070, Bidding, the bidding process may be dispensed when the
commodity can be obtained from only one vendor, due to need for branded replacement parts or
supplies for equipment of like brand.
Staff recommends authorizing City Manager to waive bid process and purchase 300 water meters and
ERTs from Golden State Flow Measurement, of El Dorado Hills, in the amount of $84,095.
FISCAL IMPACT Accurate water meter reads are critical to accurate customer billing and
maintaining utility revenues. This purchase does not impact the General
Fund.
APPROVED )\
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Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Water Meters and Encode Rece¡ver Transmitters from Golden State Flow
Measurement, of El Dorado Hills ($84,095)
Oclobel7,2020
Page 2
FUNDING AVAILABLE: Water Capital (56199000.77020) - $84,095
And rew Keys
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E ey, Jr
Public Works Director
Prepared by Andrew Richle, Utilities Superintendent
CES/AR/tw
Attachmenls
signature: A"Å"* TttW
Email: akeys@lodi.gov
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QUOTATION
4821 Golden Foothill Parkway Date:8/11/2020
El Dorado Hills, CA 95762
PH: (916) 933-9554
FX: (916) 933-9557
Quoted To:Ship To:
City of Lodi City of Lodi
1331 S Ham Lane 1331 S Ham Lane
Lodi, CA 95241 Lodi, CA 95241
Qty Item Description Unit Price Amount
300 3/4" SRII w/ iTron - 1CF 187.50$ 56,250.00$
Subtotal:56,250.00$
Sales Tax:4,640.63$
TOTAL:60,890.63$
Andrea Davis 8601 Six Forks Road T: 919-424-8995
Manager Business Raleigh, NC 27615 F: 919-424-8976
Development/Distribution andrea.davis@sensus.com www.sensus.com
NOV 1 2019
RE: California Distributors
To Whom It May Concern:
Sensus - Xylem, USA is pleased to announce that Golden State Flow & Measurement
(GSFM) is the exclusive Authorized Distributor of Sensus - Xylem products for the
state of California. Please contact GSFM for all of your Sensus - Xylem needs.
Purchasing Sensus - Xylem, USA products from the authorized distributor for your
area ensures that your products will be properly supported and warranted.
We look forward to the opportunity of providing your firm with quality water
measurement equipment and support in the near future. Please feel free to contact me
at andrea.davis@sensus.com regarding this or any other matter.
Sincerely
Andrea Davis Sensus
- Xylem, USA
Manager of Business Development/ Distribution