HomeMy WebLinkAboutAgenda Report - September 2, 2020 C-05e-5
AGENDA ITEM
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C ouxcu, C ovrMUNrcATIoN
AGENDA TITLE:Adopt Resolution Rejecting All lnitial Bids and Awarding Bids for Purchase of Pad
Mount and Pole Mount rransformers to Anixter lnc., of Benicia, under Long-Term
(2-Year with 1-Year Extension) Purchase in Amount Not-to-Exceed 93 Million Over
Three Years
MEETING DATE:
PREPARED BY:
September 2,2020
Electric Utility Director
RECOMMENDED AGTION: Adopt a resolution rejecting all initial bids and awarding bids for the
purchase of pad mount and pole mount transformers to Anixter lnc.,
of Benicia, under a long-term (2-year with 1-year extension)
purchase in an amount not-to-exceed $3 million over three years.
BACKGROUND INFORMATION: On November20,2O19 Councilauthorized LodiElectric Utitity
(LEU) to procure, through long-term purchases, stock material items
used to construct and maintain the electric system,
This procurement process was proposed and approved by Council in an effort to expedite delivery from
vendors, realize reduced unit pricing, as well as implement process and work flow eiïiciencies for LEU
Warehouse staff.
On June 6,2020, LEU advertised bids to purchase pole mount and pad mount transformers for ongoing
maintenance and development projects. On July B,2O2O, bids were opened with four suppliers
submitting proposals.
One of the bidders claimed that their bid was a scrivener's error. Public Contract Code, Section 5101
states that once bids are opened, they have to be accepted as is and cannot be changed. As such, to
obtain the best price from the most responsive bidder, staff, after consulting the City Altorney, rejected all
bids and on August 3,2020, LEU re-advertised bids to purchase pole mount anO páO moun[
transformers.
On August 19,2020, bids were opened with two suppliers submitting proposals as shown in Exhibits 1.
Said bids have been compared as to total costs checked, and tabulated and a report thereof filed with the
Cíty Manager. The bids meeting the City's specifications with the lowest responsive bids and lifecycle
costs (total purchase price plus cost of operation based on estimated power loss during the projeóted l¡fe
of the transformer) were evaluated and compliant with the approved specifications.
APPROVED
Stephen Schwaba Manager
Adopt Resolution Rejecting All lnitial Bids and Awarding Bids for Purchase of pad Mount and pole Mount Transformers toAnixter lnc. , of Benicia, Under Long-Term (2-Year with 1-Year Exlension) Purchase in Amount Noþto-Exceed $3 Million overThree Years
September2,2020
Page 2
Exhibit I - Pad Mount and pole Mount Transformers
Anixter ln of Benicia
Item Unit Price Yearly Estimate Usage Yearly Total
5 KVA le 720 S gsz,oo 2 $ t,gz+.oo
37.5 kVA le S t,8qg.oo 1 $ r,s¿e.oo
15 KVA le S r,rsg.oo 8 5 9,22q.o0
25 kVA pole240/I2O S r,roz.oo 13 S ts,tos.oo
37.s kVA pole24O/720 S t,3zg.oo 25 S g¡,zzs.oo
s0 kVA pole24O/L2O S t,tgtso 2s 5 q+,gzs,oo
7s kVA pole 24Q/L2O S z,+gz.oo I 5 tg,gse .oo
25 KVA le S r,zza,oo 1 $ r,zzs.oo
50 KVA le S r,sse .oo 5 S g,33o.oo
50 KVA ole 277 S t,sso.oo 2 S g,¡3z.oo
75 KVA 277 S z,zoo.oo 1 S z,zso.oo
¿l kVA pad 240/120 $ z,sgs.oo 2 S s,tzo.oo
37.5 kVA 24O/LzO S z,ozg.oo 8 5 zt,qgz.oo
50 KVA d S z,t+t.oo 30 $ 92,+to.oo
7s kVA pad240/LZ0 $ g,tEg.oo 30 $ g+,1+o,oo
7s kVA pad2o8/120 s 7,739,00 4 S :o,gsz.oo
tL2.5 kVA pad 208/L20 $ 8,t5t,oo 2 $ to,¡oz.oo
150 kvA L20 5 7,¡2s.oo 3 S zr,gzs.oo
225 kVA S ro,zgs.oo 3 S gz,tgg.oo
300 kvA S tt,o6+.oo 6 S se,ga+.oo
500 kvA d S t6,E1g,oo 4 5 6s,zlz.oo
750 kVA pad208/I2o S zr,oao.oo 1 S zt,ogo.oo
KVA S 2¡,sgs,oo 1 $ zg,sgs,oo
75 KVA 5 t,sqz.oa 2 S ts,o8+.oo
112.5 kVA S z,gsg.oo 2 S ts,gt8.oo
150 kvA 77 S 8,zzE,oo 1 S 8,223.00
22s kvA 77 S to,z+o.oo 2 S zo,¿go.oo
300 kvA 77 S 10,716,00 2 $ zt,ß2.00
500 kVA pad 480/277 S ts,zsg.oo 4 $ ot,ogo.oo
750 kvA S rg,u ao.oo 7 $ tg,z8o.oo
1000 kvA 4 S z¡,ro¿.oo L 5 2E,toq.oo
1500 kVA pad 4801277 5 zg,9zg.oo 3 S go,ggz.oo
Ext. Price Ssgt,tzz
Sales Tax Sts,tsz.ot
One Year Total 5967,454.07
3-Year Total 52,902,362.02
The second bid was received from Mader Supply of North Highlands, and was disqualified for non-compliance because they rejected the city's Terms and conãitions.
Adopt Resolulion Rejecting All lnitial Bids end Awarding Bids for Purchase of Pad Mount and pole Mount Transformers to
Anixler lnc. of Benicia Under Long-Term (2-Year with 1-Year Extension) Purchase in Amount Not-to-Exceed $3 Million Over
Three Years
September 2,2020
Page 3
FISCAL IMPAGT:Procurement cost over three years will not exceed $3 million
FUNDING AVAILABLE: lncluded in FiscalYear 2020t21 Budget Account No. 500.13496,
Andrew Keys
Andrew Keys
Deputy C ity Ma nager/l nternal Services Director
Jø# ferkhøttrrøt
Jftt 6drklìeinrer f^Ug l/., 1020 tIr: I t POfi
Jeff Berkheimer
Electric Utility Director
PREPARED BY: Tim Combs, Electric Utility Superintendent