HomeMy WebLinkAboutAgenda Report - August 19, 2020 C-05AGENDA ITEM c-5
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizlng City Manager to Waive Bid Process and Approve
Purchase of Radios ($25,348)
August 19,2020
Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive bid process and
approve the purchase of five portable radios in the amount of
$25,348.
BACKGROUND INFORMATION: lt is important that frontline public safety staff be outfltted with
reliable communication equipment, Safety personnel rely on
rocation, status or cails, and the ,i:iliü'""it[J,.';qåJ3il."'T3'Jili'r1''.513i.ff'li:ffufÍ¿,, ,n"
technology gets outdated and the reliability declines, replacement parts are hard to obtain, and support is
no longer available, During the June 5,2019 council meeting, the Council approved the purchase of two-
thirds of the Police Department's replacement radios and in-car computers. The plan was to budget for
the last third in the 2020121 budget however, with revenue projections lower than expected due to Covid,
19 closures, we are requestingthe purchase of five portable radios. This purchasewill help partiallyfill
the final third funded by the Department of Justice Coronavirus grant,
The police use portable radios which direct personnel to the looation of emergency incidents. These
radios are designed to receive and respond to calls from dispatch, sworn staff, code enforcement,
Partners, and probation. Small portable radios exist to allow each officer to carry one easily when they
are responding to calls outside of their vehicles.
Police have portable radios that are at end of life. With radios failing and parts that are hard to find, the
Police Depañment needs to purchase new radios. The department currently uses Motorola and the first
two-thirds were purchased from Motorola.
The funding is coming from the Department of Justice Coronavirus grant which was accepted by Council
on June 17,2020,
The Lodi Municipal Code allows for dispensing of bids when it is in the best interest of the City to do so.
FISCAL IMPAGT: Funds for this purchase are available as part of the Department of
Justice Coronavirus Grant,
FUNDING AVAILABLE: Police Misc. Grants- Smalls Tools and Equipment (21699000.72359)
Andrew Keys
Sierra Andrew Keys
Deputy City Manager/l nternal Services DirectorChief of Police
APPROVED:
Gity Manager
Quote Number:QU0000507020
Effective:02 JUN 2020
Effective To:01 AUG 2020
Bill-To:Ultimate Destination:
LODI POLICE DEPT, CITY OF LODI POLICE DEPT, CITY OF
P O BOX 3006 215 W ELM ST
LODI, CA 95241 LODI, CA 95240
United States United States
Attention:Sales Contact:
Name:Jennelle Baker Name:David Naasz
Email:JBaker@lodi.gov Email:DNaasz@deltawireless.com
Phone:209.333.6800x6722 Phone:209.948.9611
Request For Quote:LODI POLICE DEPT.
Contract Number:HGAC
Freight terms:FOB Destination
Payment terms:CREDIT CARD PAY METHOD
Item Quantity Nomenclature Description List price Your price Extended Price
1 5 H98QDD9PW5BN APX6000 UHF R1 MODEL 1.5
PORTABLE
$2,705.00 $1,974.65 $9,873.25
1a 5 H38BT ADD: SMARTZONE OPERATION $1,200.00 $876.00 $4,380.00
1b 5 Q361AR ADD: P25 9600 BAUD TRUNKING $300.00 $219.00 $1,095.00
1c 5 Q806BM ADD: ASTRO DIGITAL CAI
OPERATION
$515.00 $375.95 $1,879.75
1d 5 H869BZ ENH: MULTIKEY $330.00 $240.90 $1,204.50
1e 5 Q625AX ENH: DES,DES-XL,DES-OFB
ENCRYPTION AND ADP
$599.00 $437.27 $2,186.35
1f 5 Q667BB ADD: ADP ONLY (NON-P25 CAP
COMPLIANT)
---
1g 5 QA05570AA ALT: LI-ION IMPRES 2 IP68 3400 MAH $100.00 $73.00 $365.00
1h 5 H885BK ADD: 3Y ESSENTIAL SERVICE $90.00 $90.00 $450.00
2 5 PMLN6802A ACCESSORY KIT,MOLDED NYLON
CARRY CASE W/SWIVEL
$55.00 $43.99 $219.95
3 5 NNTN8860A CHARGER, SINGLE-UNIT, IMPRES 2,
3A, 115VAC, US/NA
$165.00 $123.75 $618.75
4 5 PMMN4069A MICROPHONE,IMPRES RSM, 3.5MM
JACK, IP55
$133.00 $106.40 $532.00
5 5 PMNN4486A BATT IMPRES 2 LIION R IP67 3400T $163.00 $122.25 $611.25
Estimated Tax Amount $1,931.80
Total Quote in USD $25,347.60
Programming Not Included.
***PLEASE MAKE PURCHASE ORDER PAYABLE TO MOTOROLA***
THIS QUOTE IS BASED ON THE FOLLOWING:
1 This quotation is provided to you for information purposes only and is not intended to be an offer or a binding proposal.
If you wish to purchase the quoted products, Motorola Solutions, Inc. ("Motorola") will be pleased to provide you with our standard terms
and conditions of sale (which will include the capitalized provisions below), or alternatively, receive your purchase order which will be
acknowledged.
Thank you for your consideration of Motorola products.
2 Quotes are exclusive of all installation and programming charges (unless expressly stated) and all applicable taxes.
3 Purchaser will be responsible for shipping costs, which will be added to the invoice.
4 Prices quoted are valid for thirty(30) days from the date of this quote.
5 Unless otherwise stated, payment will be due within thirty days after invoice. Invoicing will occur concurrently with shipping.
MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS, EXPRESS OR
IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
MOTOROLA'S TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE
PRICE OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED. IN NO EVENT WILL
MOTOROLA BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES.
RESOLUTTON NO. 2020-17 4
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO WAIVE BID PROCESS AND
APPROVE PURCHASE OF RADIOS
WHEREAS, it is important that frontline public safety staff be outfitted with reliable
communication equipment to effectively relay calls for service, location, status of calls, and the
status of officer safety; and
WHEREAS, the Police Department is in need of upgrading its radios due to aging
technology; and
WHEREAS, the Lodi Municipal Code allows for dispensing of bids when it is in the best
interest of the City to do so; and
WHEREAS, staff recommends that the City Council authorize the City Manager to waive
the bid process and approve the purchase of five radios and related equipment.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to waive the bid process and approves the purchase of five new
radios and related equipment from Motorola Solutions in the amount of $25,348; and
BE lT FURTHER RESOLVED that funds in the amount of $25,348 be apportioned for
the purchase as follows:
Police Misc Grants - Smalls Tools and Equipment (21699000.72359)
Date: August 19,2020
I hereby certify that Resolution No. 2020-174 was passed and adopted by the Lodi City
Council in a regular meeting held August 19,2020, by the following vote:
AYES: COUNCIL MEMBERS - Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
MI
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RIF
City Clerk
2020-174