HomeMy WebLinkAboutAgenda Report - August 5, 2020 C-10AGENDA ¡TEM c-lo
Crrv or Loor
Councrr-, CovTMUNICATToN
TM
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Task Order No. 49 with
West Yost & Associates, lnc., of Davis, for Regulatory Engineering Services at
White Slough Water Pollution Control Facility ($193,700)
August 5,2020
Public Works Director
RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Task Order No.
49 with West Yost & Associates, lnc., of Davis, for regulatory
engineering services at White Slough Water Pollution Control Facility,
in the amount of $193,700.
BACKGROUND INFORMATION: On January 13, 1999, City Council executed a Master Services
Agreement with West Yost & Associates, lnc. (West Yost) for
consulting services and implementation of the City's National
Pollutant Discharge Elimination System (NPDES) permit. The scope of work is intended to cover
regulatory related support efforts and anticipated requirements during Fiscal Year 2020121 and Fiscal
Year 2021122 under the following discharge permits issued by the Central Valley Regional Water
Quality Control Board (Regional Board):
General Permit for Municipal Wastewater Dischargers that Meet Objectives/Criteria at the
Point of Discharge to Surface Water (General Permit) and the site-specific Notice of
Applicability (NOA) R5-2017-0085-003 for coverage under the General Permit
Waste Discharge Requirements (WDRs), Order No. R5-2007-0113-01
NOA WQ-2016-0068-DDW-R5007 for coverage under the State Water Resources Control
Board's Order WQ 2016-0A68- DDW Waste Reclamation Requirements for Recycled
Water Use
The general nature of this contract is to satisfy the requirements of the City's NPDES permit, as well as,
the WDR. The scope of services in Task Order No. 49 includes the categories of work listed below to be
conducted over Fiscal Year 2020121 and Fiscal Year 2021122:
Project Management:
This task includes project management related activities, including project initiation, general project
coordination, and development and review of project invoices. Under this task, brief descriptions of
services performed will be developed and included with monthly invoices.
Regulatory Program Management:
West Yost anticipates the City will continue to require ongoing assistance related to understanding
general regulatory compliance issues and implementing the measures needed to achieve
compliance. ln addition, the Regional Board may require special studies or reporting requirements with
which the City may want assistance during Fiscal Year 2020121.
APPROVED:
RlGROUP\ADMIN\Council\2020\0805202o\WYA\CC WYA TO 49.doc
, City Manager
7t22t2020
Adopt Resolution Authodzing City Maneger lo Execute Tssk order No. 49 wllh WeÉt Yost & Aseocleles, lnc., of Davis, for Regulstory Englneering Sorv¡ces atWhite Slough Water Pollution Control Fe¿ility ($i 9S,700)
August 5, 2020
Page 2
Land Application Monitoring Coordination:
Review land application monítoring data and development of the Annual Cropping and lrrigation Reports,
Review of the monthly land application reports under the WDRs. Prepare online Annual Biosolids
Application Report, required by the USEPA.
Groundwater Reporting Support:
lncludes support with developing quarterly and annual groundwater monitoring reports.
NOA Adoption Support:
West Yost will review the draft NOA for errors or concerns relative to the City's current permit and other
recent, similar permíts issued by the Regional Board. West Yost will prepare a list of suggested comments
for City consideration and participate in a conference call with City staff to discuss theãggested
comments. Following this discussion, West Yost will prepare a draft comment document iol City staffrgvigw' Following this review, West Yost will prepare a final comment document for City submission to
the Regional Board. lt is assumed that comments on the draft NOA, if any, will be minor and can be
addressed in a letter from the City to the Regional Board.
Place of Use Change Petition Support:
This task involves preparing a Place of Use Change Petition for State Water Board review. Thepurpose of the petition will be to request an expansion of the City's Place of Use for water diverted from
Dredger Cut under the existing License for Diversion. This documentation includes a completed
Change Petition and Environmental lnformation forms and a cover letter. Support from our legal sub
consullant SSD will also be needed for this task, and budget for SSD has been included for these
efforts.
As-Needed Su pport Services:
This task allows Staff the flexibility to request additional support services from West yost related to
W9W.fgf planning or design efforts or coordinating efforts between permit-related studies and other
WSWPCF planning/design related issues. This task provides for as-needed support to the City for such
efforts,
Staff recommends authorizing City Manager to execute Task Order No. 49 with West yost & Associates,
lnc., of Davjs, for regulatory engineering services at White Slough Water Pollution Control Facility, in theamount of $193,700
FISGAL IMPACT: Compliance with waste discharge permit requirements limits the City's risk
of incurring fines from the Regional Board. The costs associated w¡th ttris
work have been included in the wastewater financial model and does not
ímpact the General Fund.
FUNDING AVAILABLE: wastewater operating Fund (s3053003): g.t9a,z00
Susan Bjork for:
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E Swimley, Jr
Prepared by Lance Roberts, Utililies Manager
CES/LR/tw
Attachment
RIGROUP\ADMIN\Couhcll\2020\08052020\\ ¡YA\CC WYA TO 49.doc
Public Works Director
712212020
RESOLUTTON NO. 2020-167
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE TASK
ORDER NO. 49 WITH WEST YOST & ASSOCIATES, INC., OF
WALNUT CREEK, FOR REGULATORY ENGINEERING SERVICES
AT WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
WHEREAS, in accordance with the Task Order Agreement between the City of
Lodi and West Yost & Associates, lnc., dated January 13, 1999, West Yost &
Associates, lnc., is authorized to complete the scope of work defined in Task Order
No. 49; and
WHEREAS, Task Order No. 49 includes project management, regulatory
program management, land application monitoring and coordination, groundwater
reporting support, Notice of Applicability adoption support, and as-needed support
services; and
WHEREAS, staff recommends authorizing the City Manager to execute Task
Order No. 49 with West Yost & Associates, lnc., in the amount of $193,700.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Task Order No. 49 with West Yost & Associates,
lnc., of Walnut Creek, California, in the amount of $193,700; and
BE lT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council
Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make
minor revisions to the above-referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: August 5,2020
I hereby certify that Resolution No. 2020-167 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held August 5,2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS - Chandler, Nakanishi, and Mayor Kuehne
COUNCIL MEMBERS - Mounce
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None tu
JENNIF
2020-167
City Clerk
CUSMIR