HomeMy WebLinkAboutAgenda Report - June 3, 2020 C-10C-l oAGENDA ITEM
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AGENDA TITLE:Adopt Resolution Authorizing City Manager to Execute Contracts for Fiscal Year
2020121with United Cerebral Palsy of San Joaquin, Amador, and Calaveras
Counties, of Stockton, for Downtown Cleaning ($76,505), Transit Facility Cleaning
($58,658), and Hutchins Street Square Landscape Maintenance ($21,403)
MEETING DATE: June 3, 2020
PREPARED BY: Pub|ic Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contracts for
Fiscal Year 2020121 with United Cerebral Palsy of San Joaquin,
Amador, and Calaveras Counties, of Stockton, for downtown
Cleaning in the amount of $76,505, transit facility cleaning in the amount of $58,658, and Hutchins Street
Square landscape maintenance in the amount of $21,403.
BACKGROUND INFORMATION: United Cerebral Palsy of San Joaquin, Amador, and Calaveras
Counties (UCP) has been working for the Public Works Department
since 2000 at several City facilities. Staff is proposing to contract
with UCP for downtown cleaning, transit facility cleaning, and Hutchins Street Square landscape
maintenance. The downtown area addresses street furniture, trash, litter, spills, and leaf removal; the
transit facility cleaning addresses the grounds surrounding Lodi Transit Station, the Lodi Transit Station
Parking Structure, and sheltered bus stops; and work at Hutchins Street Square includes weekly
landscape maintenance, such as weeding, shrub trimming, and debris removal.
The UCP program provides meaningfulwork for the disabled. Each UCP crew generally includes four
persons plus a supervisor. The program includes transportation and direct supervision for the crew at the
following hourly rates:
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UCP is the only known nonprofit organization that pays the disabled the State minimum wage. Other
organizations are known to pay crew members less and cite additional benefits such as training,
transportation, supervision, and overhead as reasons for below-minimum wage compensation. ln addition
to strengthening the self-esteem of these crew members, the citizens of Lodi continue to receive excellent
services.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the
City Council determines that the purchase or method of purchase is in the best interests of the City.
Staff recommends waiving the method of receiving competitive bids since it is advantageous for the City
APPROVED:
2020 2021*
Downtown Cleaninq $73.70 $79.90
Transit Facilitv Cleaninq $70.15 $74.80
Hutchins Street Square Landscape $72.57 $78.77
K:\WP\PROJECTS\MISC\UCP\2020-2021 \CC Contracts.doc
, City Manager
5t'1412020
Adopt Resolution Authorizing City Manager to Execute Contracß for Fiscal Year 2020121 wilh Un¡ted Cerebrel Palsy of San Joâquin, Amador, and Calaveras
Counties, of Stockton, for Dówntown Cleaning ($76,505), Transit Fac¡lity Cleaning ($58,658), and Hutchins Street Square Landscape Ma¡ntenance ($21,403)
June 3, 2020
Page 2
Staff recommends authorizing City Manager to execute contracts for Fiscal Year 2020121 with United
Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for downtown
Cleaning in the amount of $76,505, transit facility cleaning in the amount of $58,658, and Hutchins
Street Square landscape maintenance in the amount of $21,403.
FISCAL IMPACT Maintaining a clean downtown core, transit facility, and Hutchins Street
Square enhances the appearance of Lodi. Failing to maintain, or reducing
maintenance services in these areas, may result in decreased visitation and
sales tax generation. This project does not impact the General Fund.
FUNDING AVAILABLE Budgets for these contracts are included in the Fiscal Year 2020121 operating
budgets, as follows:
Downtown Cleaning:
Transit Facility Cleaning:
Hutchins Street Square
Landscape Maintenance:
$76,505 - Street Fund (30156003)
$58,658 - Transit Fund (60054104)
$21,403 - HSS Fund (20071402)
Andrew Keys
Andrew Keys
Deputy City Manager/lnternal Services Director
Anwan Baker
Anwan Baker
Parks, Recreation & Cultural Services
lnterim Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SEN/tc
Attachments
cc: TransportationManager
Building & Event Supervisor
PW Management Analyst
Signature:tulu/tul
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Email: abaker@lodi.gov
Charles E. Swímley, Jr
Public Works Director
Email: akeys@[odi.gov
signature: Añ'r*TtW
K:\WP\PROJECTS\MISC\UCPU020-2021 \CC Contracts.doc 5t14t2020
FY 2020/21 July 2020 Aug 2020 Sept 2020 Oct 2020 Nov 2020 Dec 2020 Jan 2021 Feb 2021 March 2021 April 2021 May 2021 June 2021 TotalHours Serviced88 84 84 88 72 80 76 76 92 88 80 88 996Cleaning Cost/Hour$73.70 $73.70 $73.70 $73.70 $73.70 $73.70 $79.90 $79.90 $79.90 $79.90 $79.90 $79.90Cleaning Cost/Month$6,485.60 $6,190.80 $6,190.80 $6,485.60 $5,306.40 $5,896.00 $6,072.40 $6,072.40 $7,350.80 $7,031.20 $6,392.00 $7,031.20 $76,505.20Downtown Lodi Cleaning Cost Projection
FY 2020/21 July 2020 Aug 2020 Sept 2020 Oct 2020 Nov 2020 Dec 2020 Jan 2021 Feb 2021 March 2021 April 2021 May 2021 June 2021 TotalHours Serviced32 32 32 36 12 12 12 12 20 16 32 36 284Cleaning Cost/Hour$72.57 $72.57 $72.57 $72.57 $72.57 $72.57 $78.77 $78.77 $78.77 $78.77 $78.77 $78.77Cleaning Cost/Month$2,322.24 $2,322.24 $2,322.24 $2,612.52 $870.84 $870.84 $945.24 $945.24 $1,575.40 $1,260.32 $2,520.64 $2,835.72 $21,403.48Landscape Maintenance Cost Projection
FY 2020/21 July 2020 Aug 2020 Sept 2020 Oct 2020 Nov 2020 Dec 2020 Jan 2021 Feb 2021 March 2021 April 2021 May 2021 June 2021 TotalHours Serviced71.5 68.25 68.25 71.5 58.5 65 61.75 61.75 74.75 71.5 65 71.5 809.25Cleaning Cost/Hour$70.15 $70.15 $70.15 $70.15 $70.15 $70.15 $74.80 $74.80 $74.80 $74.80 $74.80 $74.80Cleaning Cost/Month$5,015.73 $4,787.74 $4,787.74 $5,015.73 $4,103.78 $4,559.75 $4,618.90 $4,618.90 $5,591.30 $5,348.20 $4,862.00 $5,348.20 $58,657.95Transit Facility Cost Projection