HomeMy WebLinkAboutAgenda Report - June 3, 2020 C-08AGENDA ITEM c-g
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Professional Services
Agreement for Three-Year Renewal of Outage Management System (OMS),
lnteractive Voice Response (lVR), WindMil and WindMilMap Circuit Analysis Tools
and Support Services with MilSoft Utility Solutions of Abilene, Texas ($100,800)
June 3, 2020
Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute
professional services agreement for three-year renewal of Outage
Manager Systems (OMS), lnteractive Voice Response (lVR),
WindMil, WindMilMap circuit analysis tools and support services with Milsoft Utility Solutions of Abilene,
Texas in an amount not to exceed $100,800.
BACKGROUND INFORMATION: On May 20,2009, the City Council approved the sole source of
MilSoft Utility Solution's WindMil and WindMilMap circuit analysis
tools. To date these software tools have provided an effective
mechanism for the utility to perform electrical system analysis when necessary.
On June 19,2019 the City Council approved, the use of Milsoft's Outage Management System (OMS)
including lnteractive Voice Response (lVR) to automatically notify callers of an outage event, send
outage updates via text messages and quickly identify outage impact and restoration of power to affected
customers. These new systems have been implemented and they are currently in the testing phase with
goals to be fully deployed to the public within the next year.
The licensing and support package for the OMS, lVR, WindMil and WindMilMap tools will expire on June
30, 2020. Staff recommends renewing the licensing and support packages for a period of three years.
This proposed purchase is exempt from bidding per Lodi Municipal Code Section 3.20.070, which states:
"Bidding shall be dispensed with only when the commodity can be obtained from only one vendor due to
a product standardization by resolution of the City Council."
FISCAL IMPACT: Not to exceed $100,800.
FUNDING AVAILABLE: Costs included in budget.
Andrew Keys
Andrew C. Keys
Deputy City Manager/lnternal Services Director
Jeff Berkheimer
Jeff Berkheimer
Electric Utility Director
PREPARED BY: Hasan Shahriar, Eng¡neering and Operations Manager
APPROVED:
, City Manager