HomeMy WebLinkAboutAgenda Report - June 3, 2020 C-05AGENDA ITEM c-5
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Councrr CoruuuNrcATroN
AGENDA TITLE Adopt Resolution Awarding Contract for 2020 Pavement Maintenance Project to
DSS Company dba Knife River Construction, of Stockton ($185,450), Authorizing
City Manager to Execute Change Orders ($100,000), and Appropriating Funds
($65,450)
MEETING DATE
PREPARED BY:
June 3, 2020
Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2020 Pavement Maintenance
Project to DSS Company dba Knife River Construction, of Stockton, in
the amount of $185,450, authorizing City Manager to execute change
orders in an amount not to exceed $100,000, and appropriating funds in the amount of $65,450.
BACKGROUND INFORMATION: Historically, when there have been small segments of roadways with
potholes or deformed pavement area, Street Division crews have
completed the pavement repairs utilizing in-house staff. The City has
not been able to perform these functions in recent years given the current staffing levels, priorities, and
resources being redirected to perform homeless related activities, such as trash pickup and sidewalk
cleaning.
ln order to address a few high-traffic areas with significant pavement failures (mainly Lower Sacramento
Road), the City is proposing to remove and replace various pavement areas within the City utilizing an
outside contract. The project will involve traffic control, pavement removal, base recompaction, new
paving, and pavement striping repairs.
Specifications for this project were approved on February 5,2020. The City received the following seven
bids for this project on May 6,2020:
Bidder Location B¡d Above/(Below)
Estimate
TM
Engineer's Estimate
DSS Company (Knife River)
Tom Mayo Const.
CentralValley Eng. & Asphalt
AllAmerican Const.
Teichert Const.
Robert Burns Const.
B&M Builders
Stockton
Stockton
Roseville
Live Oaks
Roseville
Stockton
Rancho Cordova
$ 273,000
$ 185,450
$ 192,710
$ 195,400
$ 213,550
$ 226,610
$ 238,055
$ 269,420
$
$
$
$
$
$
$
(87,550)
(80,290)
(77,600)
(59,450)
(46,390)
(34,945)
( 3,580)
Due to the very favorable bid submitted by DSS Company dba Knife River Construction, Staff intends to
negotiate an expanded scope of work to include additional roadways that would benefit from the pavement
repair and is why Staff is recommending $100,000 c.hange order authority for the City Manager, for a total
estimated project construction cost of $285,450, if all change order authority is utilized. This will allow the
APPROVED
K:\WP\PROJECTS\STREETS\2020 Pavement Maintenance\CAward.doc
bauer, City Manager
511912020
Adopt Resolut¡on Awarding Contract for 2020 Pavement Maintenance Project to DSS Company dba Kn¡fe River Construction, of Stockton ($185,450), Authorizing
City Manager to Execute Change Orders ($100,000), and Appropriating Funds ($65,450)
June 3, 2020
Page 2
City to fully utilize the Road Repair and Accountability Act of 2017, Senate Bill 1 funding allocation for this
year. lf agreement on a proposed expanded scope cannot be reached with the contractor, the remaining
Senate Bill 1 funding will be reserved for subsequent City projects.
Staff recommends awarding contract for 2020 Pavement Maintenance Project to DSS Company dba Knife
River Construction, of Stockton, in the amount of $185,450, authorizing City Manager to execute change
orders in an amount not to exceed $100,000, and appropriating funds in the amount of $65,450.
FISCAL IMPACT:Repairing these areas now will prevent them from getting worse and
potentially causing vehicle damage. This project does not impact the
General Fund.
FUNDING AVAILABLE:Senate Bill 1 Gas Tax (FY 201912020 Budget)
Req uested Appropriation :
Senate Bill 1 Gas Tax (30499000.77020)
TOTAL:
$ 220,000
$ 65.450
$ 285,450
And rew Keys
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swimley, Jr
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
Attachments
sisnature: A"¿,r",*,Y,
- Andrew Keys (Mav 27,2t20 17:02 PDT)
Emai[: akeys@lodi.gov
K:\WP\PROJ ECTS\STREETS\2020 Pavement Maintenance\CAward.doc 5t19t2020
#33Section IProject LengthNormalSection IIExpenditure Prior Years FY 18/19 BudgetFY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 TotalContracts265,450$ 265,450$ Internal Staff20,000$ 20,000$ Total Capital Costs -$ -$ 285,450$ -$ -$ -$ -$ 285,450$ Section IIIFunding Source(s) Prior Years FY 18/19 BudgetFY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Total304 - Gas Tax 2031265,450$ 265,450$ 304 - Gas Tax 203120,000$ 20,000$ Total Project Financing-$ -$ 285,450$ -$ -$ -$ -$ 285,450$ Section IVOperating Cost or (savings) Prior Years FY 18/19 BudgetFY19/20 FY20/21 FY21/22 FY22/23 FY23/24 TotalPersonnel-$ Other Operating Costs-$ Total Operating Impact -$ -$ -$ -$ -$ -$ -$ -$ Funding Sources/Methods of FinancingOperating Budget ImpactCapital Improvement Program2019 ‐ 2020Funded by SB 1 money and needs to get Council approval prior to May 1, 2019.Additional InformationPerforming pavement repairs will prevent further deterioration before pavement resurfacing projects can be done and will also prevent pot holes from forming.Justification/factor driving projectDescription07/19 to 06/20Perform pavement repairs at various locations throughout the City.Project Title:Estimated Project Costs2019 Citywide Pavement Repair Service PWST‐20002