HomeMy WebLinkAboutAgenda Report - June 17, 2020 C-12AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
TM
C-12
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Approve Funding Change For
Outdoor Environmental Education Grant to Reduce the Appropriation In Fund 205
(State Grants) In the Amount of $22,908 and Increase the Appropriation In Fund
432 (PRCS Capital) By $22,908
MEETING DATE: June 17, 2020
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt Resolution authorizing City Manager to approve funding change for
Outdoor Environmental Education Grant to reduce the appropriation in fund
205 (State Grants) in the amount of $22,908 and increase the appropriation
in fund 432 (PRCS Capital) by $22,908
BACKGROUND INFORMATION: The State awarded the City a $249,525 grant to renovate the Lodi
Lake Nature Area amphitheater and educational facilities.
The City's Environmental Education Facilities Grant Program application specified that Parks, Recreation
and Cultural Services (PRCS) would work with the Acorn Group on creating interpretive panels to support
an outdoor education component of the project. The Acorn Group completed the interpretive panels as
agreed upon and was paid in full.
The grant requires the City to expend funds on behalf of the project and submit for reimbursement. Upon
requesting the first reimbursement, PRCS was notified that design work is not considered a reimbursable
part of the grant. As a result, PRCS would like to request a funding change and reduce the appropriation
in fund 205 (state grants) and increase the appropriation in fund 432 (PRCS capital) in order to transfer
the existing expense in fiscal year 2020 (Exhibit A).
FISCAL IMPACT: $22,908 expense will be transferred from fund 205 (state grants) to fund
432 (PRCS Capital)
FUNDING AVAILABLE: 43299000.77020
Andrew Keys
Andrew Keys
Deputy City Manager/internal Services Director
Anwan Baker
Anwan Baker
Parks, Recreation, and Cultural Services Director
AB:mm
APPROVED, 1
Slgp7i6h Schw-Mmm4r, City Manager
Capital Improvement Program
2019-2020
Project Title:
Lodi Lake Park Nature Area Improvements PKCAP-0042
#21
Section I
Description
Project Length 04/19 to 06/2022
State -funded project to renovate Nature Area amphitheater with new covered stage, install new and salvaged interpretive panels, install ADA -accessible pathways
throughout educational area.
Justification/factor driving project
Construction funded by State grant.
Additional Information
Design work not eligible for reimbursement
Section II
Estimated Project Costs
Expenditure
Contracts
Internal Staff
Contracts
Total Capital Costs
Prior Years
*
$ -
$
$
FY 18119 FY 19120 FY 20121 FY 21122 FY 22123
Actuals
2,908 $ 37,092
_ $ $ 10,000
$ 199,530
2,908 $ 37,092 $ $ 209,530 $ -
FY 23124
Total
$
$
40,000
10,000
$
$
199,530
249,530
$ -
Section III
Funding Sources/Methods of Financing
Funding Source(s) Prior Years
205 - Parks State Grants
432 - Parks&Rec Capital
Total Project Financing $
$
$
FY 18119 FY 19120
Actuals
2,908 $ 14,184
$ 22,908
2,908 $ 37,092
FY 20121 FY 21122 FY 22123 FY 23124
$ 209,530
$ $ 209,530 $ - $ -
'
$
$
$
Total
226,622
22,908
249,530
Section IV
Operating Budget Impact
Operating Cost or (savings) Prior Years
Personnel
Other Operating Costs
Total Operating Impact $
$
FY 18119 FY19/20
Actuals
$
FY20/21 FY21/22 FY22123 FY23/24
NA
N/A
$ $ $ $ -
NIA
NIA
$
Total
-
RESOLUTION NO. 2020-133
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
CITY MANAGER TO APPROVE FUNDING CHANGE FOR OUTDOOR
ENVIRONMENTAL EDUCATION GRANT TO REDUCE THE APPROPRIATION
IN FUND 205 (STATE GRANTS) IN THE AMOUNT OF $22,908 AND
INCREASE THE APPROPRIATION IN FUND 432 (PRCS CAPITAL) BY $22,908
WHEREAS, the State awarded the City a $249,525 grant to renovate the Lodi Lake
Nature Area amphitheater and educational facilities; and
WHEREAS, the City's Environmental Education Facilities Grant Program application
specified that Parks, Recreation and Cultural Services (PRCS) would work with the Acorn
Group on creating interpretive panels to support an outdoor education component of the
project, which has now been completed and paid in full; and
WHEREAS, the grant requires the City to expend funds on behalf of the project and
submit for reimbursement, and upon requesting the first reimbursement, PRCS was notified
that design work is not considered a reimbursable part of the grant; and
WHEREAS, PRCS would like to request a funding change and reduce the appropriation
in fund 205 (state grants) and increase the appropriation in fund 432 (PRCS capital) in order to
transfer the existing expense in fiscal year 2020.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the City Manager to approve the funding change for the Outdoor Environmental
Education Grant to reduce the appropriation in fund 205 (state grants) in the amount of $22,908
and increase the appropriation in fund 432 (PRCS Capital) by $22,908; and,
BE IT FURTHER RESOLVED, pursuant to Section 6.3q o= the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above -referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: June 17, 2020
I hereby certify that Resolution No. 2020-133 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 17, 2020, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2020-133