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HomeMy WebLinkAboutAgenda Report - June 17, 2020 C-04AGENDA ITEM CIry op Lool Coulctr CouuuNrcATroN AGENDA TITLE:Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional services Agreement with MV Transportation, lnc., of Dallas, Texas for Transit Operations Services June 17,2020MEETING DATE: PREPARED BY:Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment No. I to Professional Services Agreement with MV Transportation, lnc., of Dallas, Texas, for Transit operations services. BACKGROUND INFORMATION: On June 8,2017, the City Council authorized a Professional Services Agreement with MV Transportation, lnc. to provide transit operations services in the City. The agreement is for a three-year term with the option to extend the agreement for two additional one-year terms. The original Professional Services Agreement is available for review at the following link: https://www.lodi.qov/DocumentCenterA/iew/3502/MV-Transportation-lnc-PSA-Amend-No-1-Exh-1 MV Transportation, lnc. has provided high quality fixed-route and paratransit services over the initial term of the agreement. The local and regional MV Transportation, lnc. team has been committed to delivering safe and high quality transit service to Lodi and its residents. Most recently, MV Transportation, lnc.'s. local and regionalteam partnered with City Transit Staff to make changes and accommodate the need to provide essentialtransit services in a safe and conforming environment through the COVID-19 pandemic. While service has been reduced to address ridership declines, MV Transportation, lnc. is ready to assume full operations services when a new normal resumes in a post pandemic world. While we don't know exactly what the transit footprint will look like moving forward, MV Transportation, lnc. is committed to adhering to the safety, hygiene, and social distancing measures that have become the new standard in the delivery of transit services. ln addition to agreeing to the one-year extension, MV Transportation, lnc. has also agreed to several minor adjustments in the terms of its existing agreement to further improve service. The cost adjustment for Option Year 1 is based on 80 percent of the annual change in Consumer Price lndex (CPl) for all Urban Consumers from San Francisco - Oakland - Hayward (formerly San Jose), California area. The annual change for this period is 3.31 percent. The total allowed increase (based on 80 percent of the annual change) is 2.678 percent to the fixed hourly rate for Vehicle Revenue Hours and to the fixed Monthly Expenses. Staff recommends authorizing City Manager to execute Amendment No. 1 to Professional Services Agreement with MV Transportation, lnc., of Dallas, Texas. FISCAL IMPACT:Transit operations will realize an annual cost increase of less than $50,000 that will be funded with a combination of State and Federal Transit funds. APPROVED c-1 IM K\K:\WP\COUNCIL\2020\CC MV Contract Amendment 1.doc en uer, Clty Manager 619t2020 Adopt Resolution Authorizing City Manager to Execute Amendment No. .l to Professional Serv¡ces Agreement with MV Trensportation, lnc., of Dallas, Texas for Trans¡t Operetions June 17,2020 Page 2 Services FUNDING AVAILABLE:Costs for this one-year extension are included in the Fiscal Year 2020121 budget in Transit operating. Charles E. Swimley, Jr Public Works Director Prepared by Georgia Graham, Transportation Manager CES/GG/tc Attachment K\K:\WP\COUNCIL\2020\CC MV Contract Amendment 1.doc 6t9t2020 Fee Schedule and Scope of Service Amendments    1. Article 3 – Cost Proposal for Option Year 1:  $42.30 fixed hourly rate per Vehicle Revenue Hour  $45,136.66 fixed monthly rate  2. Vehicle revenue hours and miles shall be tracked, calculated, verified and reported  based on the requirements and definitions in the 2018 NTD Policy Manual for Reduced  Reporters.  Vehicle revenue hours and miles shall not include:  deadhead miles and  hours including leaving or returning to garage or other facilities, changing routes,  downtime for road calls, road tests, fueling, vehicle inspections, operator training, and  driver lunches and rest breaks.  3. MV shall make necessary changes to their telephone system to ensure adherence to FTA  guidance to achieve minimal telephone hold times of no more than three (3) minutes.   Secondary holds shall be avoided.  Monthly telephone system reports shall include calls  answered by one‐minute increments up to six minutes.    4. MV shall ensure City is provided access and updates to Trapeze software and all re‐ certifications shall be automatic.  5. Costs for TransitMiner – a software system that was not implemented, shall be removed  from the contract and cost proposal.  6. Vehicle Cleaning, Contract Section 3.2– Contract shall be amended to include following:  a. Add in Daily Servicing:  “6. All vehicle interior contact points shall be disinfected  with a germicidal product approved for use against COVID‐19 from the  Environmental Protection Agency (EPA) ‐ approved list, as agreed upon by City  and Contractor.”    b. Add in Detailing:  “Remove any and all foreign materials from the seats and other  interior areas of the vehicle and clean the vehicle thoroughly, using a steam  cleaning system suitable for vehicles with cloth seats.  Contractor to provide  detailed monthly vehicle detailing report to include dates, buses detailed, and  verification in the form of invoices, time sheets or any other methods acceptable  by City.”    7. Additional Assessments shall be added for:  a. Safety – Operator failure to secure carts in vehicle.  $50  b. ADA Regulations – Operator failure to call out stops [when the automated  announcer is inoperable]. $50  c. Vandalism/Graffiti Inspection – Operator failure to report graffiti or vandalism  discovered during daily cleaning and post‐trip inspection.  $100   d. Contractor to revise Daily Vehicle Inspection (DVI) forms to include full exterior  and body inspection of vehicles during pre‐ and post‐trip inspections.  Any  exterior damage shall be reported by operators.  Anything not reported will be  charged to previous days’ operator. Operator failure to report vehicle damage on  post‐trip inspection ‐ $50  8. Revise Section 4 of Agreement ‐ Accident and Incident Reporting – Change to D.  Occurrences to be addressed include passenger disturbances, passenger injuries,  unusual or inappropriate behavior of passengers, damage to vehicle by passengers or  others, unusual occurrences on or in the vicinity of a bus stop, shelter, or transit station,  or in view of the operator.  9. Reporting Requirements – Monthly Management Reports – Errors in any reporting  document including the monthly, weekly, daily, Greyhound, ticket sales and re‐cap  reports that City rejects for correction by contractor ‐ $50 per occurrence.