HomeMy WebLinkAboutAgenda Report - June 17, 2020 C-03c-5
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AGENDA TITLE
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Amendment No. 5 to
Contract with Cintas Corporation No. 3, of Stockton, for Rental and Cleaning of
Uniforms for Certain Field and Warehouse Employees ($85,000)
June 17,2020
Public Works Director
RECOMMENDED ACTION Adopt resolution authorizing City Manager to éxecute Amendment
No. 5 to Contract with Cintas Corporation No. 3, of Stockton, for rental
and cleaning of uniforms for certain field and warehouse employees,
in the amount of $85,000.
BACKGROUND INFORMATION: At the March 16, 2016 meeting, Council adopted a resolution
awarding the contract for rental and cleaning of uniforms for certain
employees to Cintas Corporation No. 3, of Stockton, in the amount
of $71,995. The original contract had a two-year term expiring June 30,2018 and included the option to
extend for three additional one-year terms.
The current contract includes uniforms for Facilities Services, Fleet Seruices, Streets, WaterÂ/úastewater,
Community Center and Parks division employees, as provided in the memorandums of understanding.
Seat covers, rags, towels, and floor mats used in the Fleet Services and Parks Equipment Maintenance
shops are also included in the contract. A summary of contract activity and associated Council actions is
reflected below.
At the September 20,2017 meeting, Council authorized Amendment No. 1 that added $75,000 to the
contract to cover increased rental costs associated with the City converting to Class lll, high-visibility
shirts to comply with Occupational Safety and Health Administration safety standards for working in
higher speed roadways. The Class lll shirts were included as an optional bid item in the original bid and
are approximately twice the cost per unit of the original orange shirts since they are made using a highly
reflective materialwhich must be replaced more frequently as they are laundered.
At its June 6,2018 meeting, Council authorized Amendment No. 2 that added the necessary funding to
exercise the first authorized contract extension through June 30, 2019. Amendment No. 3, approved by
Council on September 19, 2018, allowed for annual increases in the contract prices based on the
Consumer Price lndex (CPl), not to exceed five percent to account for increases in the State minimum
wage. Amendment No. 4, approved by Council on July 17,2019, implemented annual increases in the
contract prices based on the CPI and added $80,000 to the contract amount.
lf approved, Amendment No. 5 will add $85,000 to the existing contract amount of $301,995, for a total
contract amount of $386,995 (approximately $77,400 per year), and extend the term through June 30,
2021. This is the last term extension allowed per the contract and staff plans to rebid this service in early
2021.
APPROVED:
hen
R:\GROUP\ADMIN\Council\2020\06172020\Cintas\CC C¡ntâs Amend.5.doc
, City Manager
61812020
Adolt Re3o1útion Aulhor¡zing City_Manag€r to ExGcuta Amendmsnt No. ¿l to Contâct with Cintas Corporat¡on No. 3, of StocKon, for Ront¡l and Cl€en¡ng of Unlforms
for C6rtsin F¡sld end \^/erÊhous€ Emplolr6ês ($85,000)
JunE 17,2020
Pega2
Staff recommends authorizing City Manager to execute Amendment No. 5 to Contrac-t with Cintas
Corporation No. 3, of Stockton, for rental and cleaning of uniforms for certain field and warehouse
employees, in the amount of $85,000.
FISCAL IMPAGT:This contracl is an annual budgeted expense.
Funding is available in the appropriate operating budgets (10051000,
65055000, 301 56001, 53053001 , 53053003, 56052001 , 56052005,
2047 1 402, 2007 200 1, 2007 2202, 2007 2203, 2007 2300).
FUNDING AVAILABLE:
Andrew Keys
Andrew Keys
Deputy City Manager/l nternal Services Director
Swimley,
Public Works Director
Attåchment
CES/RAY/Iw
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