HomeMy WebLinkAboutAgenda Report - May 20, 2020 C-06C'loAGENDA ITEM
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AGENDA TITLE:Adopt Resolution Authorizing the City Manager to Approve Audit Expense, Grant
Management Fee, Matching Funds, and Purchase of Additional Self-Contained
Breathing Apparatus (SCBA) Equipment from Unexpended Funds from the 2019
Assistance to Firefighter Grant Awarded to Lodi Fire Department in 2019, and
Further Appropriating Funds ($4,000)
MEETING DATE:
PREPARED BY:
May 20,2020
Fire Chief
RECOMMENDED ACTION: Adopt Resolution authorizing the City Manager to approve audit
expense, grant management fee, matching funds, and
purchase of additional SCBA equipment from unexpended
funds from the 2019 Assistance to Firefighter Grant awarded to the Lodi Fire Department as part of a
regionalgrant in 2019, and further appropriating funds.
BACKGROUND INFORMATION: On November 7, 2018, the City Council authorized the City
Manager to enter into a Memorandum of Understanding (MOU) between the City of Lodi, Mokelumne
Rural Fire District, Clements Fire District, Collegeville Fire District, Liberty Fire District, Linden-Peters Fire
District, Montezuma Fire Department, Waterloo-Morada Fire District, and Woodbridge Fire District for the
participation in an Assistance to Firefighters Grant for the procurement of self-contained breathing
apparatus. Mokelumne Rural Fire District, acting as the host agency, carried out the duties of
coordinating, planning and purchasing the self-contained breathing apparatus (SCBA), with each
agency paying a share of the SCBA costs in accordance with the agency's cost sharing ratio, Lodi's
share being a 10 percent matching requirement, in the amount of $30,000.
On September 18, 2019, the Lodi Fire Department, in conjunction with the eight other participating
fire districts, was awarded the regional Assistance to Firefighters Grant in the amount of $1,203,657,
for the purchase of Self-Contained Breathing Apparatus.
Due to the amount of the grant award, an outside audit was required by the Federal Emergency
Management Agency (FEMA). The cost of the audit was not taken into account initially, but will be
split equally among the nine participating agencies. The Lodi Fire Department's share being $389
Additionally, the Lodi Fire Department's grant management fee owed to Mokelumne Rural Fire
District based on the MOU was $4,1 16.06, which is 9471 .83 more than anticipated, but falls within
the guidelines of the MOU (Exhibit A).
Quotes received for the SCBA equipment came in lower than anticipated, and resulted in
additional grant funds becoming available within the award amount. As a result, the Lodi Fire
Department is able to purchase additional SCBA's and miscellaneous equipment totaling
$27,543.38, of which our 10o/o match is $2,755 (Exhibit B).
AppRoVED: Steve Schwabauer
TM
Stephen Schwabauer, City Manager
The cumulative total for the three items mentioned above is $3,615.83. Staff
recommends that the City Council authorize the City Manager to approve the
additional expenses and purchases, and appropriate funds in the amount of $4,000out of the equipment replacement fund 40199000.77030, and roll forward the
appropriation into FY 2021 if necessary. This brings the entire not to exceed amountto $34,000, from which the Lodi Fire Department will receive $275,000 worth of
SCBA's and SCBA equipment.
FISCAL IMPACT: $4,000
FUNDING AVAILABLE: Equipment Replacement Fund 40199000.77030
And rew Keys
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Gene Fire Stoddart
Gene Stoddart, Flre ch¡ef
Attachments