HomeMy WebLinkAboutAgenda Report - May 20, 2020 C-04AGENDA ITEM c-+
Crrv or Lour
CouNcrl, ConnMUNrcATroN
fM
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Waive Bid Process and Approve
Purchase of Radios and Portable ln-car Computers ($45,736)
May 20,2020
Police Chief
REGOMMENDED ACTION: Adopt resolution authorizing City Manager to waive bid process and
:ü#Xijiñfuii.Ju1r"
of radios and portable in-car computers in the
BACKGROUND INFORMATION: lt is important that frontline public safety staff be outfitted with reliable
communication equipment. Safety personnel rely on communication
and the status or orricer sarety o, ål;l{li,.':::;ffiiiilfl'"li:Jå"|J;Ji:ffiJå?,jiåXï;,i:l:;:mi'¿
reliability declines, replacement parts are hard to obtain, and support is no longer available. The Police
Department faced aging technology with their radios and in-car computers. At their meeting held June 5,
2019, the City Council approved the replacement purchase of two{hirds of the Police Department's radios
and in-car computers. The plan was to budget for the last third in the 2020121 budget, however, with
revenue projections lower than expected due to Covid-19 closures, we are requesting the purchase of a
partialthird from the 2019/20 budget.
Radios
The Police uses portable radios which direct personnel to the location of emergency incidents. These
radios are designed to receive and respond to calls from dispatch, sworn staff, code enforcement,
Partners, and Probation. Small portable radios exist to allow each officer to carry one easily when they
are responding to calls outside of their vehicles.
Police have portable radios that are at end of life. With radios failing and parts that are hard to find the
Police Department needs new radios. The department currently uses Motorola and the first two-thirds
were purchased from Motorola.
ln-Car Computers
The remaining Police in-car computers are also at the end of life and are no longer covered by the
manufacturer's warranty. The current Panasonic tough book computers were purchased in 2014 and
have been in service since that time. After five years of use, 24 hours a day seven days a week, they are
failing. Officers and supervisors spend a lot of time at the beginning of shifts trying to identify computers
to Connect properly to the Computer Aided Dispatch system. This causes a delay in officers starting
shifts on time and responding to calls for service.
APPROVED
bauer, City Manager
Adopt Resolution Authorizing City Manager to Waive Bid Process and Approve Purchase of Radios and Portable ln-car
Computers and Appropriale 201912O Funds ($45,736)
May 20,202O
Page2
The Police Department and lnformation Technology looked at different models of computers and decided
in 2019 to move forward with the Dell Latitude 5420laptop.
The funding is coming from excess budgeted funds that were earmarked for replacement and/or repairs
to the department's intercom system. The quoted intercom work is funded by the Capital lmprovement
budget and came in lower than first estimated. This leaves the Police Department's general fund budget
approximâtely $45,000 to partially fund the remaining necessary radios and in-cer computers. Although
this purchase will not fully replace our outdated radios, it will get new radios deployed to all of our front-
line officers.
Vendor Items Cost
Motorola Mobile Radios (7);35.486.64
Dell ln-Car Computers (3)i10,248.71
The Lodi Municipal Code allows for dispensing of bids when it is in the best interest of the City to do so,
FISCAL IMPACT Funds for this purchase are available in the 2019120 Support
Services Repairs to Communication Equipment Fund
FUNDING AVAILABLE:Repairs to Communication Equi pment $45, 736 ( 1 003 1 004. 7 2530)
Andrew Keys
Andrew Keys
Deputy City Manager/lnternal Seruices Director
Sierra Brucia
Sierra Brucia
Chief of Police