HomeMy WebLinkAboutAgenda Report - May 6, 2020 B-01 SMAGENDA ITEM B-01
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt a Resolution Reaffirming the Ratification of the City Manager's Proclamation
Finding the Existence of a Local Emergency and Rendering Certain Emergency
Orders, Including an Increase Related to the Local Emergency in the City
Manager's Contracting Authority for Services and Goods to a Maximum Amount of
$250,000 for the Duration of the Local Emergency
MEETING DATE: May 6, 2020
PREPARED BY: City Attorney
RECOMMENDED ACTION- Staff recommends that the City Council adopt a resolution
reaffirming the ratification of the City Manager's proclamation finding
the existence of a local emergency and rendering certain
emergency orders, including an increase related to the local
emergency in the City Manager's contracting authority for services
and goods to a maximum amount of $250,000 for the duration of the
local emergency.
BACKGROUND INFORMATION: At 8:00 a.m. on March 16, 2020, the City Manager declared a Local
Emergency pursuant to his authority under Lodi Municipal Code
section 2.32.060(A)(1). The declaration was confirmed by the
City Council on March 18, 2020 (Gov. Code §8630). Action was taken in response to an outbreak of
Novel Coronavirus Disease (COVID-19) in San Joaquin County.
An outbreak of Novel Coronavirus Disease (COVID-19) has spread throughout numerous countries and
across the United States. As of May 5, 2020, there are 574 confirmed cases of COVID-19 in San
Joaquin County, 26 fatalities, and evidence of community spread; the number of confirmed cases is
anticipated to continue to increase.
COVID-19 is an infectious disease that causes respiratory illness and in some cases can result in lung
lesions and pneumonia. Experts believe that a large majority of those infected will have mild cases that
often resemble the flu; however, some will have more serious symptoms requiring hospitalization,
particularly individuals who are elderly or have underlying chronic health conditions or immunodeficiency.
It is imperative for the City to continue preparations for and respond to suspected or confirmed cases of
COVID-19 and to implement measures to mitigate the spread of COVID-19 within our community, and
continue preparations to respond to an increasing number of persons requiring medical care or
hospitalization.
APPROVED: Steve Schwabauer
Stephen Schwabauer, City Manager
City/2020 COVID-19/CounCom5-6-20SpecialMeeting.doc
On March 4, 2020, the Governor of the State of California proclaimed a State of Emergency in California
after making a determination that:
1. The conditions caused by COVID-19 are likely to require the combined forces of a mutual
aid region or regions to appropriately respond; and
2. Local authority is inadequate to cope with the threat posed by COVID-19.
On March 11, 2020, the World Health Organization declared Novel Coronavirus Disease (COVID-19) a
"public health emergency of international concern" and referenced the event as a pandemic.
On March 12, 2020, San Joaquin County Public Health Services (PHS) declared a local health
emergency pursuant to Health & Safety Code Section 101080.
At 10:00 a.m. on March 12, 2020, the City of Lodi opened its Emergency Operations Center (EOC).
On March 13, 2020, the President of the United States of America declared a National State of
Emergency in response to the spread of COVID-19 within the United States.
On March 16, 2020, the City Manager declared a Local Emergency pursuant to his authority under Lodi
Municipal Code section 2.32.060(A)(1) in response to an outbreak of Novel Coronavirus Disease
(COVID-19) in San Joaquin County, the declaration of a local health emergency by PHS, and the
President's declared National State of Emergency. On March 18, 2020, the City Council ratified the
proclamation of local emergency pursuant to Government Code Section 8630. Council reaffirmed the
ratification of the proclamation on April 15, 2020, as required by the Government Code.
On March 20, 2020, the Public Health Officer of San Joaquin County issued a Stay -At -Home order. The
order was superseded by subsequent orders dated March 21, 2020, March 26, 2020, April 14, 2020, and
an amendment to the April 14 order issued on April 24, 2020. The April 14, 2020 order remains in effect
until such time as it is rescinded by the County's Public Health Officer.
Staff recommends that the City Council reaffirm its ratification of the City Manager's declaration of a local
emergency and continue the City Manager's authority to contract for services and goods related to
COVID-19, up to a maximum of $250,000 from the current maximum of $20,000, for the duration of the
local emergency.
FUNDING: The reaffirmation of the ratification of the City Manager's declaration of Local Emergency
allows the City to continue to access federal, state and county resources, including
financial reimbursements.
Janice D. Magdich
Janice D. Magdich
City Attorney
Attachment:
1) Resolution Reaffirming the Ratification of the Proclamation of the Director of Emergency Services for the City of Lodi Concerning the
Existence of a Local Emergency and Extending the Contract Authority of the City Manager for Services and Goods related to the
Emergency to $250,000
Speciac �.R.o._Ain.9 g- i
Council Report: Expenditures
City of Lodi - v11.3.19 Live
COVID-19 expenses
Corrected the funds responsible for the expenses
Date Range: April 11, 2020 to May 5, 2020
Fund Number Fund Name Sum of Price
100 General Fund 19,015.46
Grand Total 19,015.46
Row Labels
Sum of Price
Acme Linen Co
418.97
DHL Express
25.00
Elite Supply Source
8,984.63
George Veale
5,304.25
Lowes
51.27
Pre -Sort Center
2,469.58
Sysco
1,729.98
The Home Depot
31.78
Grand Total
19,015.46
Council Report: Payroll
City of Lodi - v11.3.19 Live
COVID-19 Payroll expenses
Dates: April 10, 2020 to May 5, 2020
Fund
Fund Name
Sum of Total cost
100
General Fund
114,662.03
103
Measure L
2,239.62
120
Library
9,175.71
200
PARKS, REC & CULTURAL SERVICES
10,517.40
270
COMMUNITY DEVELOPMENT
4,107.50
500
Electric Utility
15,126.42
530
Wastewater Utility
7,621.25
560
Water Utility
-
600
Transit
5,468.16
Grand Total
168,918.09
Fund
Fund Name
Sum of Total Hours
10_0
General Fund
2,562.70
10_3_
Measure L
106.00
120 J
Library
400.00
200
PARKS, REC & CULTURAL SERVICES
405.75
270
COMMUNITY DEVELOPMENT
67.00
500_
Electric Utility
291.00
530 _
Wastewater Utility
233.00
560
Water Utility
-
600
Transit
135.50
Grand Total
4,200.95
COVID-19 Hours worked 4,200.95
FTE
105.02
Cost Sheet for Affirmation of Local Emergency -Corrected Expenditures thru April 10, 2020
Council Report: Expenditures
City of Lodi - v11.3.19 Live
COVID-19 expenses
Corrected the funds responsible for the expenses
Fund Number Fund Name Sum of Price
100 General Fund 162,204.74
200 PARKS, REC & CULTURAL SERVICES 3,320.54
Grand Total 165,525.28
6-1
Z l e
Cost Sheet for Affirmation of Local Emergency - Corrected Payroll thru April 10, 2020 —
Council Report: Payroll
City of Lodi - v11.3.19 Live
COVID-19 Payroll expenses
Dates: March 12, 2020 to April 10, 2020
Corrected hours for special leave used
Fund
Fund Name
Sum of Total cost
100
General Fund
129,500.25
103
Measure L
7,370.10
120
Library
13,947.10
200
PARKS, REC & CULTURAL SERVICES
49,676.28
270
COMMUNITY DEVELOPMENT
4,848.46
301
Streets
26,165.15
500
Electric Utility
132,371.14
530
Wastewater Utility
63,187.08
560
Water Utility
1,651.60
600
Transit
4,026.07
650
Fleet
533.62
Grand Total
433,276.85
Fund
Fund Name
Sum of Quantity
10_0 _
General Fund
2,012.25
1_03_
Measure L
213.50
120
Library
697.50
200
PARKS, REC & CULTURAL SERVICES
2,623.50
270
^_
COMMUNITY DEVELOPMENT
4.25
301
Streets
1,070.00
500
Electric Utility
2,194.08
530
Wastewater Utility
2,088.28
560 _ ^
Water Utility
120.00
600
Transit
109.70
650
Fleet
18.00
Grand Total
11,151.06
RESOLUTION NO. 2020-97
A RESOLUTION OF THE LODI CITY COUNCIL
REAFFIRMING THE RATIFICATION OF THE
PROCLAMATION OF THE DIRECTOR OF EMERGENCY
SERVICES FOR THE CITY OF LODI CONCERNING THE
EXISTENCE OF A LOCAL EMERGENCY AND
EXTENDING THE CONTRACT AUTHORITY OF THE
CITY MANAGER FOR SERVICES AND GOODS
RELATED TO THE LOCAL EMERGENCY TO $250,000
WHEREAS, Government Code Section 8630 and Lodi Municipal Code Section
2.32.060 authorizes the City Manager as the Director of Emergency Services to proclaim
a local emergency under certain circumstances if the City Council is not in session, and
provides that the City Council shall ratify the proclamation within seven (7) days
thereafter; and
WHEREAS, an outbreak of Novel Coronavirus Disease (COVID-19) has spread
throughout numerous countries and across the United States; and
WHEREAS, COVID-19 is an infectious disease that causes respiratory illness,
and in some cases can result in lung lesions and pneumonia. Experts believe that a
large majority of those infected will have mild cases that often resemble the flu; however,
some will have more serious symptoms requiring hospitalization, particularly individuals
who are elderly or have underlying chronic health conditions or immunodeficiency; and
WHEREAS, it is imperative for the City to prepare for and be in a position to
respond to suspected or confirmed cases of COVID-19 to implement measures to
mitigate the spread of COVID-19 within our community, and prepare to respond to an
increasing number of persons requiring medical care or hospitalization; and
WHEREAS, on January 23, 2020, the federal Centers for Disease Control and
Prevention (CDC) activated its emergency response system to provide ongoing support
for the response to COVID-19 in the United States; and
WHEREAS, on January 31, 2020, the Secretary of the federal Department of
Health and Human Services declared a public health emergency in the United States of
America to aid the nation's healthcare community in responding to COVID-19; and
WHEREAS, on March 4, 2020, the Governor of the State of California proclaimed
a State of Emergency in California after making a determination that:
1. The conditions caused by COVID-19 are likely to require the combined
forces of a mutual aid region or regions to appropriately respond; and
2. Local authority is inadequate to cope with the threat posed by COVID-19;
and
WHEREAS, on March 11, 2020, the World Health Organization declared Novel
Coronavirus Disease (COVID-19) a "public health emergency of international concern"
and referenced the event as a pandemic; and
WHEREAS, on March 12, 2020, San Joaquin County Public Health Services
(PHS) declared a local health emergency pursuant to Health & Safety Code Section
101080; and
WHEREAS, on March 13, 2020, the President of the United States of America
declared a National State of Emergency in response to the spread of COVID-19 within
the United States; and
WHEREAS, Lodi Municipal Code Section 2.32.050 designates the City Manager
as the Director of Emergency Services for the City of Lodi; and
WHEREAS, Lodi Municipal Code Section 2.32.060(A)(1) authorizes the Director
of Emergency Services to proclaim the existence or threatened existence of a local
emergency in the event the City Council is not in session; and
WHEREAS, Lodi Municipal Code section 2.32.020 defines an emergency to
mean:
"[T]he actual or threatened existence of conditions of disaster or of extreme
peril to the safety of persons and property within this city caused by such conditions as
air pollution, fire, flood, storm, epidemic, riot or earthquake, or other conditions,
including conditions resulting from war or imminent threat of war, which conditions are
or are likely to be beyond the control of the services, personnel, equipment and
facilities of this city, requiring the combined forces of other political subdivisions to
combat. It shall not include nor does any provision of this chapter apply to any
condition relating to a labor controversy." and
WHERAS, on March 18, 2020, the Lodi City Council ratified the Proclamation of
the existence of a local emergency issued by the City Manager in his role as the City's
Director of Emergency Services on March 16, 2020 at 8:00 a.m.; and
WHEREAS, on April 15, 2020, the City Council reaffirmed the ratification of the
proclamation as required by the Government Code; and
WHEREAS, as of May 5, 2020, there are 574 confirmed cases of COVID-19 in
San Joaquin County and 26 fatalities, and evidence of community spread, with the
number of confirmed cases anticipated to continue to increase; and
WHEREAS, the Lodi City Council does hereby find that the aforesaid conditions
of extreme peril warrant and necessitate the continued existence of a local emergency.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
reaffirm the ratification of the City Manager's Proclamation of the existence of a local
emergency in his role as the City's Director of Emergency Services on March 16, 2020
at 8:00 a.m., attached hereto as Exhibit A; and
BE IT FURTHER RESOLVED by the Lodi City Council that, until the local
emergency is terminated, the powers, functions, and duties of the City Manager/Director
of Emergency Services and the emergency organization of the City of Lodi shall be
those as prescribed by State law and the ordinances, resolutions, and approved
emergency services plan of the City of Lodi as determined by the City Manager/Director
of Emergency Services within the National Incident Management System; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby reaffirm the
approval of an increase in the City Manager's contracting authority for services and
goods related to the City's response to the local emergency resulting from the COVID-19
pandemic, to a maximum amount of $250,000 from the current maximum of $20,000, for
the duration of the local emergency; and
BE IT FURTHER RESOLVED that the Purchasing System set forth in Lodi
Municipal Code Chapter 3.20 is suspended for the duration of the local emergency as to
the purchase of goods and services related to the City's response to the local
emergency resulting from the COVID-19 pandemic; and
BE IT FURTHER RESOLVED that disclosure of the purchase of goods and
services in an amount over $10,000, and related to the City's response to the local
emergency resulting from the COVID-19 pandemic, will be submitted to the City Council
concurrent with the Council's reaffirmation of the ratification of the Proclamation
declaring the existence of a local emergency. State law requires that the City Council
ratify the Proclamation every thirty (30) days hereafter until the local emergency is
terminated.
Dated: May 6, 2020
I hereby certify that Resolution No. 2020-97 was passed and adopted by the City
Council of the City of Lodi in a special meeting held May 6, 2020, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
Approved as to Form:
Jai agdich
City Attorney
2020-97
PAMELA M. FARRIS
Assistant City Clerk
Proclamation of the Director of Emergency
Services for the City of Lodi Finding the
Existence of a Local Emergency (COVID-19)
WHEREAS, an outbreak of Novel Coronavirus Disease (COVID-19) has spread
throughout numerous countries and across the United States of America; and
WHEREAS, COVID-19 is an infectious disease that causes respiratory illness, and in
some cases can result in lung lesions and pneumonia. Experts believe that a large majority of
those infected will have mild cases that often resemble the flu; however, some will have more
serious symptoms requir ng hospitalization, particularly individuals who are elderly or have
underlying chronic health conditions or immunodeficiency; and
WHEREAS, it is imperative for the City to prepare for and be in a position to respond to
suspected or confirmed cases of COVID-19 to implement measures to mitigate the spread of
COVID-19 within our corrmunity, and prepare to respond to an increasing number of persons
requiring medical care or hospitalization; and
WHEREAS, on January 23, 2020, the federal Centers for Disease Control and
Prevention (CDC) activated its emergency response system to provide ongoing support for the
response to COVID-19 in the United States; and
WHEREAS, on January 31, 2020, the Secretary of the federal Department of Health and
Human Services declarec a public health emergency in the United States of America to aid the
nation's healthcare community in responding to COVID-19; and
WHEREAS, on March 4, 2020, the Governor of the State of California proclaimed a
State of Emergency in California after making a determination that:
1. The condit ons caused by COVID-19 are likely to require the combined forces of
a mutual aid region or regions to appropriately respond; and
2. Local authority is inadequate to cope with the threat posed by COVID-19; and
WHEREAS, on March 11, 2020, the World Health Organization declared Novel
Coronavirus Disease (COVID-19) a "public health emergency of international concern" and
referenced the event as a pandemic; and
WHEREAS, on March 12, 2020, San Joaquin County Public Health Services (PHS)
declared a local health emergency pursuant to Health & Safety Code Section 101080; and
WHEREAS, the City of Lodi activated its Emergency Operations Center (EOC) effective
9:00 a.m. on March 12, 2020; and
WHEREAS, on March 13, 2020, the President of the United States of America declared
a National state of emergency in response to the spread of COVID-19 within the United States;
and
WHEREAS, as of March 13, 2020, there are eight (8) confirmed cases of COVID-19 in
San Joaquin County and some evidence of community spread; and
WHEREAS, Lodi Municipal Code Section 2.32.050 designates the City Manager as the
Director of Emergency Services for the City of Lodi; and
WHEREAS, Lodi Municipal Code Section 2.32.060(A)(1) authorizes the Director of
Emergency Services to proclaim the existence or threatened existence of a local emergency in
the event the City Council is not in session; and
WHEREAS, Lodi Municipal Code section 2.32.020 defines an emergency to mean:
"[Tjhe actual or threatened existence of conditions of disaster or of extreme peril to the
safety of persons and property within this city caused by such conditions as air pollution, fire,
flood, storm, epidemic, riot or earthquake, or other conditions, including conditions resulting
from war or imminent threat of war, which conditions are or are likely to be beyond the control
of the services, personnel, equipment and facilities of this city, requiring the combined forces
of other political subdivisions to combat. It shall not include nor does any provision of this
chapter apply to any condition relating to a labor controversy."
NOW, THEREFORE, THE UNDERSIGNED HEREBY FINDS, DETERMINES AND
DECLARES that:
1. The federal Centers for Disease Control and Prevention (CDC) announced on
February 25, 2020, that community spread of COVID-19 is likely to occur in the
United States; and
2. San Joaquin County Public Health Services (PHS) declared a local health
emergency pursuant to Health & Safety Code Section 101080 on March 12,
2020; and
3. PHS's deaaration finds that there is an ongoing risk and likelihood of additional
COVID-19 patients being identified in San Joaquin County; and
4. As of March 13, 2020, PHS confirmed eight (8) cases of COVID-19 in San
Joaquin County and found we are now seeing some evidence of community
spread; and
5. The City of Lodi City Council is not now in session.
NOW, THEREFORE, BASED ON THE FINDINGS AND DETERMINATIONS ABOVE,
THE UNDERSIGNED HEREBY PROCLAIMS that a local emergency now exists throughout the
City of Lodi caused by an outbreak and community spread of COVID-19 in San Joaquin County.
BE IT FURTHER'ROCLAIMED AND ORDERED that during the existence of such local
emergency, the powers, functions and duties of the emergency organization of the City of Lodi
shall be those prescribed by state law and local ordinances, resolutions, and approved plans of
the City of Lodi.
Dated: March 18, 2020 ZSS�,c
Time: 8:00 a.m.
h a aue
Director of Emergency Service
This proclamation is subject to ratification by the City Council within seven (7) days and is
subject to reaffirmation every 30 days thereafter until such local emergency is terminated.
A proved as to Form:
�1
ni . Magdich
City Attorney