HomeMy WebLinkAboutAgenda Report - May 6, 2020 C-09c-qAGENDA ITEM
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AGENDA TITLE Adopt Resolution Authorizing City Manager to Execute ESRI Enterprise Advantage
Program (EEAP) Agreement with Environmental Systems Research lnstitute, lnc.
(ESRI), of Redlands, CA. for Geographic lnformation System (GlS) lntegration
Services ($89,OOO) and Authorizing Electric Utility Director to Purchase Additional
Support Service Credits ($68,000) to Advance Lodi Electric Utility's GIS Adoption
and lntegration Efforts
May 6,2020MEETING DATE:
PREPARED BY:Electric Utility Director
RECOMMENDED ACTION: Adopt resolution authorizing the City Manager to execute an EEAP
agreement with ESRI of Redlands, CA for GIS lntegration Services
in an amount not to exceed $89,000 and authorizing the Electric
Utility Director to purchase additional Support Service Credits in an
amount not to exceed $68,000 to advance Lodi Electric Utility's
(LEU) GIS adoption and integration efforts.
BACKGROUND INFORMATION: LEU is working to modernize various workflows and to organize
more records and data electronically; seeking better efficiencies,
tracking, reporting, analysis and decision making capabilities.
Centralto these efforts is the need for a modern and robust GlS, having strong integration with numerous
other toolsets. The City currently licenses ESRI's GIS software, with various departments at different
points in their system build-outs. LEU has made some initial progress toward launching its GIS
implementation but outside services are currently needed to provide the technical skillset and resources
to guide and accelerate LEU's efforts.
The proposed EEAP Agreement (attached) provides for various additional technical services, including
consulting, training and support. The deliverables will include a blueprint for LEU's GIS build-out, and
assistance with numerous system architecture and technical decisions required in the design phase.
lmplementation of this blueprint and recommendations will require subsequent services, some of which
wili be achievable under the additional Support Service Credits requested herein. Support Service Credit
pricing is expected to fluctuate throughout the year.
The terms and conditions currently in place under the City's existing Small Enterprise Agreement with
ESRI, dated January 1,2020, approved by Resolution 2019-245, would govern this new agreement as
well. LEU has previously utilized ESRI services, yielding ESRI familiarity with LEU's efforts to date. LEU
believes that ESRI Services has the best combination of expertise and qualifications to provide technical
consulting at this stage.
Per Lodi Municipal Code, Section 3.20.075, computer consulting services are exempt from public bidding
and advertising requirements.
AppROVED: SteveSchwabauer
Stephen Schwabauer, CitY Manager
Adopt Resolution Authorizing City Manâger to Executê ESRI Entemrise Advantage Progrâm (EEAP) Agreement w¡th Environmenlal Systems Research lnstitute, lnc. (ESRI), of
lntegration Efforts
May 6, 2020
Page 2
f¡SC* TMPACT: The proposed one-year EEAP Agreement is $89,000, Additional Support
Service Credits, if needed, are approximately $68,000.
FUNDING AVAILABLE:Funding for the initial EEAP Agreement is included in the FY 2019120
Budget Account No. 500061500.72450. Funding for additional Support
Service Credits will be included as part of future operating budgets.
Andrew Keys
Andrew Keys
Deputy City Manager/lnternal Services Director
Jeff Berkheimer
Jeff Berkheimer
Electric Utility Director
PREPARED BY: Tim Conn, Sr. Power Engineer