HomeMy WebLinkAboutAgenda Report - May 6, 2020 C-07AGENDA ITEM C.O7
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AGENDA TITLE
MEETING DATE
PREPARED BY:
Adopt Resolution Ratifying Expenses and Authorizing City Manager to Execute
Change Orderto Resolution2019-178 to Purchase Replacement Ultra High Frequency
(UHF) Conventional Multisite Radio Communications Systems from Motorola
Solutions, lnc., of San Diego ($53,431)
May 6,2020
lnformation Technology Manager
RECOMMENDED AGTION: Adopt resolution ratifying expenses and authorizing City Manager to
execute Change Order to Resolution 2019-178 to purchase
replacement Ultra High Frequency (UHF) conventional multisite radio
communications systems from Motorola Solutions lnc., of San Diego, in the amount of $53,431.
BACKGROUND INFORMATION: On September 4, 2019, Council approved the purchase of the
replacement radio system for Public Safety by adopting Resolution No.
2019-178. The radio system is an integral part of a Police Officer's and
Firefighter's safety while on duty. The current Motorola radio system is at its end of life and is experiencing
intermittent failures of components that are not supported by the manufacturer. Replacement parts are
salvaged from neighboring municipalities or purchased on eBay, and are increasingly rare and difficult to find.
The change order addresses the need for equipment not covered under the original purchase. The additional
equipment will be installed at Stockton Fire dispatch center, allowing Stockton's radio system to be compatible
with Lodi's new radio system. The City of Lodi, Stockton, Manteca, Tracy, and Lathrop-Manteca Fire District
desired to jointly exercise their powers to provide for regional emergency and non-emergency dispatch
services and related services, including but not limited to creation, development, ownership and operation of
programs, facilities, and funds which led to the creation and establishment of the San Joaquin County
Regional Fire Dispatch Joint Powers Authority (the 'Authority") on July 1 , 2015. Stockton Fire had been
chosen to be the dispatch agency for the Authority. Stockton had a well-established fire dispatch center and
was the easy and most cost effective choice. Being part of the regional dispatch is critical to emergency
response within Lodi, particularly in larger events. Maintaining connection to the current regional
dispatch center and the ability to be compatible with potential future changes is critical. These upgrades
will help ensure Lodi Fire Department has the ability to be interoperable with regional dispatch.
FISCAL IMPAGT: Funding for the change order purchase will come from current
appropriations in the Measure L Fund.
FUNDING AVAILABLE: 10395000.77030 $53,431
Andrew Keys
Benjamin Buecher, lT Manager Andrew Keys, Deputy City Manager
Attachments
AppRovED. Steve Schwabauer
Stephen Schwabauer, City Manager
RESOLUTTON NO. 2019-178
A RESOLUTION OF THE LODICITY COUNCILAUTHORIZING THE
CITY MANAGER TO PURCHASE AN ULTRA HIGH FREQUENCY MULTI-SITE
RADIO COMMUNICATIONS SYSTEM AND SYSTEM UPGRADE AGREEMENT II
FROM MOTOROLA SOLUTIONS, lNC., OF SAN DIEGO; AND EXECUTE A
PROFESSIONAL SERVICE AGREEMENT WITH DELTA WIRELESS, INC., OF
STOCKTON; AND FURTHER APPROPRIATING FUNDS
WHEREAS, the City of Lodi's public safety departments rely on a functional and reliable
radio network for communications between dispatch centers and public safety staff in the field;
and
WHEREAS, the current Motorola radio system is at the end of life and is experiencing
intermittent failures of components that are not supported by the manufacturer; and
WHEREAS, the new Motorola Ultra High Frequency (UHF) radio system will prepare
the City to participate in a countywide interagency system when it becomes available; and
WHEREAS, staff recommends:
. Purchasing the Motorola UHF multi-site radio communication system, in the
amount of $1,201,590, and the System Upgrade Agreement ll from Motorola
Solutions, lnc., of San Diego, in the amount of $388,960, paid annually for ten
years;r Entering into a Professional Service Agreement with Delta Wireless, lnc., of
Stockton, for maintenance and support of the Motorola UHF radio system for the
amount of $146,880, paid annually over five years; and. Appropriating funds as follows:
Equipment Fund (401 99000.77030): $1,291,000
Measure L Transfer out to Equipment Fund (10395000,76220): $399,000
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to purchase from Motorola Solutions, lnc., of San Diego, California,
a Motorola UHF multi-site radio communications system, in the amount of $1,201,bg0, and the
System Upgrade Agreement ll, in the amount of 9388,960, paid annually over ten years, for a
total purchase and software updates cost of 91,590,550; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute a Professional Service Agreement with Delta Wireleðs, of Stockton,
California, for maintenance and support of the Motorola radio system, in the amount of
$146,880, paid annually over five years; and
BE lT FURTHER RESOLVED that funds be appropriated as set forth above.
Dated: September4,2019
I hereby certify that Resolution No. 2019-178 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 4, 2019, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES:
ABSENT:
ABSTAIN
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
COUNCIL MEMBERS - None
ln
IFER
City Clerk
2019-178