Loading...
HomeMy WebLinkAboutAgenda Report - April 15, 2020 C-18AGENDA ITEM c-f g CIry on Loor Couxcrr, ComMUNICATIoN AGENDA TITLE MEETING DATE: PREPARED BY: Adopt Resolution Ratifying City Manager's Decision to Grant a Two-Week COVID-19 Specific Leave Bank to All City of Lodi Employees April 15,2024 City Manager RECOMMENDED ACTION: Adopt a resolution ratifying City Manager's decision to grant a two- week COVID-19 specific leave bank to allCity of Lodi employees. BACKGROUND INFORMATION: The nation is facing a crisis unlike any in our generation, and any 3ä"Jli:l,iiili:::J,iï"':il,ilJ"J|:H!""T[:i:iffi :"#i::,iïl'' keep a city safe, clean, and capable of responding to shelter-in-place orders in a calm and rational manner. ln the face of this worldwide pandemic and local health emergency, employee staffing levels have never been more strained by demands already known and many unknown. The challenge is exacerbated by the fact that Lodi is currently staffed at historic lows from a high in the mid 2000's of nearly 500 employees to the present at approximately 400. ln the face of this unprecedented challenge, employees will face significant new demands on their leave balances. They may be sent home to protect themselves due to their own risk profile; they may be sent home to protect the workforce because they themselves have been exposed; they may be sent home because we have to revise our work schedules to meet the demands of a new populace that is home full time with students' home from college and telecommuting parents. To meet this challenge, a new leave classification is necessary to ensure Lodi's workforce is able to provide the services necessary to answer the needs of our residents. Staff is proposing a one-time addition of two weeks (80 hours) of COVID-19 specific leave to employee leave banks that can be used to care for an ill family member, shelter-in-place after an exposure, care for a child sent home from school when day care is not available, or are sent home due to a short term lull in staff scheduling. The value of the leave is estimated to be $'1,230,000. Of course the exact cost is unknown because the leave may never be taken and some of the leave will not be replaced with overtime services so it can only be valued in loss of paid staff time. FISGAL IMPAGT: The cost is $1,230,000 in potential lost productivity due to staff out of the office. This number is likely significantly inflated. Based on the overurhelming information from Center for Disease Control, California Department of Public Health and San Joaquin County Department of Public Health Services, Staff has concluded that providing employees the ability to stay home and remove themselves from other employees if they are sick or living with someone who is sick will actually reduce the amount of productive time lost due to COVID-19 by reducing the number of employees away from work due to illness. FUNDING AVAILABLE: The funding available will come out of each department budget. 0^) tiYs¡ Andrew Keys (Apr 8,202úf Andrew Keys, Deputy City Manager Stephen Schwabauer, City Manager ffirffiAPPROVED: Stephen Schwabauer, City Manager RESOLUTION NO.2020-76 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING THE DECISION OF THE CITY MANAGER TO GRANT A TWO-WEEK COVID-19 SPECIFIC LEAVE BANK TO ALL CITY OF LODI ËMPLOYEES WHEREAS, the nation is facing a crisis unlike any in our generation, and any governing generation has seen; and WHEREAS, an invisible virus threatens the ability of municipalities across the country to provide the public services that keep a city safe, clean, and capable of responding to shelter-in-place orders in a calm and rational manner; and WHEREAS, employee statfing levels have never been more strained by demands already known, and many unknown. The challenge is exacerbated by the fact that Lodi is currently staffed at historic lows from a high in the mid 2000's of nearly 500 employees to the present at approxímately 400; and WHEREAS, employees will face significant new demands on their leave balances, as they may be sent home to protect themselves due to their own risk profile; they may be sent home to protect the workforce because they themselves have been exposed; they may be sent home because we have to revise our work schedules to meet the demands of a new populace that is home full time with students' home from college and telecommuting parents; and WHEREAS, a new leave classification is necessary to ensure Lodi's workforce is able to provide the services necessary to answer the needs of our residents. Staff is proposing a one-time addition of two weeks (80 hours) of COVID-19 specific leave to employee leave banks that can be used to care for an ill family member, shelter-in-place after an exposure, care for a child sent home from schoolwhen day care is not available, or are sent home due to a short term lull in staff scheduling; and WHEREAS, the value of the leave is estimated to be $1,230,000, whereby the exact cost is unknown because the leave may never be taken, and some of the leave will not be replaced with overtime services so it can only be valued in loss of paid staff time; and WHEREAS, based on the overuvhelming information from Center for Disease Control, California Department of Public Health and San Joaquin County Department of Public Health Services, staff has concluded that providing employees the ability to stay home and remove themselves from other employees if they are sick or living with someone who is sick, will actually reduce the amount of productive time lost due to COVID-19 by reducing the number of employees away from work due to illness; and WHEREAS, staff recommends that the City Council ratify the City Manager's decision to grant a two-week COVID-19 specific leave bank to all City of Lodi employees. NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby ratify the City Manager's decision to grant a two-week COVID-19 specific leave bank to all City of Lodi employees. Dated: April 15, 2020 I hereby certify that Resolution No. 2020-76 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 15,2020, by the following vote: AYES: COUNCIL MEMBERS - Chandler, Mounce, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - None A.r"r-¿--Lrn.-tt -b PAMELA M. FARRIS Assistant City Clerk 2020-76