HomeMy WebLinkAboutAgenda Report - April 15, 2020 C-04c-4AGENDA ITEM
Crry op LopI
Couuctt CotvrMUNrcATIoN
AGENDA TITLE Adopt Resolution Awarding Contract for Citywide Bicycle Facilities Detection
lmprovement Project to St. Francis Electric, LLC, of San Leandro (9740,795),
Authorizing City Manager to Execute Change Orders ($60,000), and Appropriating
Funds ($212,400)
MEETING DATE
PREPARED BY:
April 1 5,2020
Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Citywide Bicycle Facilities
Detection lmprovement Project to St. Francis Electric, LLC, of San
Leandro, in the amount of $740,795, authorizing City Manager to
execute change orders in an amount not to exceed $60,000, and appropriating funds in the amount of
$212,400.
BACKGROUND INFORMATION: On January 15, 2020, Council approved plans and specifications and
authorized advertisement for bids for Citywide Bicycle Facilities
Detection lmprovement Project. The project includes installing 13
bike/traffic video detection systems on existing traffic signals, painting 20,300 square feet of green bike
lanes, and other incidentaland related work.
The City received the following four bids on February 19,2020
Above/(Below)
Engineer's Estimate
TM
Bidder
Engineers Estimate
St Francis Electric LLC.
Pacific Excavation, lnc.
Power Design Electric, lnc.
Bear Electrical Solutions, lnc
Location
San Leandro
Elk Grove
Kingsburg
Alviso
Bid
$468,090
$740,795
$798,25e
$1 ,136,437
$1 ,176,965
$272,705
$330,1 69
$668,347
$708,775
The bids received are substantially higher than the engineer's estimate and exceeded the funding
available from the Active Transportation Program grant, which is $447,000, and the budgeted local
funding match of $118,000.
Staff examined the bid results and determined that there would be a substantial savings if the green bike
lanes can be modified to a different configuration, which was used by the state of Hawaii and the City of
Los Angeles (Exhibit A). lnstead of painting the entire bike lane green, a green paint stripe is installed
adjacent to the white bike lane stripe to make the contrast. The proposed green bike stripes delineate the
bike lane facilities and substantially reduce the installation cost and future maintenance cost. Staff
recommends using reflective thermos-plastic for the green bike stripe, which has expected life of more
than five years and is expected to outlast the originally proposed textured green paint which has an
expected life of only two years. The expected project saving will be approximately $82,000. Staff will
implement the change as a deductive change order after the contract is executed. St. Francis Electric,
LLC is supportive of the proposed deduction.
AppRovED, ffi
Stephen Schwabauer, City Manager
K:\WP\PROJECTS\STREETS\Citywide Bike Detection \CAward.com 41612020
Adopt Resolution Awarding Conlract for Citywide Bicycle Facilities Detection lmprovement Project to St. Francis Electric, LLC, of San Leandro ($740,79s), Author¡z¡ng
City lVìanager to Execute Change Orders ($60,000), and Appropriating Funds (g212,400)
April 15,2020
Page 2
The California Transportation Commission and San Joaquin Council of Governments concurred with the
proposed design changes to save costs and move this project fon¡¡ard. The contract is estimated to be
$658,840 with the green bike stripe change. The total project cost includes inspection and project
contingencies and is estimated to be $777,400.
Staff recommends awarding contract for Citywide Bicycle Facilities Detection lmprovement Project to St.
Francis Electric, LLC, of San Leandro, in the amount of $740,795, authorizing City Manager to
execute change orders in an amount not to exceed $60,000, and appropriating funds in the amount of
$212,400.
FISCAL IMPACT:There will be an increase in future maintenance cost to maintain the new
green bicycle striping.
FUNDING AVAILABLE:Fiscal Year 2019/20 Budget:
Active Transportation Prog ram G rant (30999000. 77 020)
TDA Streets (30599000.77 020):
Requested Appropriation :
TDA Streets (30599000.77 02A)
Street Fund (30099000.77020)
TOTAL
$447,000
$1 18,000
$ 2,000
$210,400
$777,400
l-, '&t, r,- L
Andrew Keys (Apr 8,202V
Andrew Keys
Deputy City M a na ger/l nternal Services Director
Charles E. Swimley, Jr
Public Works Director
cc:
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
Attachment
Senior Civil Engineer, Nathan
Engineering Technician, Mangrich
Public Works Management Analyst
lnterwest Consultant
David Ripperda, SJCOG
St Francis Electric LLC
K:\WP\PROJECTS\STREETS\Citywide Bike Detection \CAward.com 41612020
EXHIBIT A
#38Section IProject LengthNormalSection IIExpenditure Prior Years FY 18/19 BudgetFY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 TotalContracts6,009$ 6,009$ Contracts 740,795$ 740,795$ Internal Staff20,000$ 20,000$ Miscellaneous16,605$ 16,605$ Total Capital Costs -$ -$ 783,409$ -$ -$ -$ -$ 783,409$ Section IIIFunding Source(s) Prior Years FY 18/19 BudgetFY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Total309 - State Bike Lane Fund447,000$ 447,000$ 300 - Street Fund 210,400$ 210,400$ 305 - TDA - Streets126,009$ 126,009$ Total Project Financing-$ -$ 783,409$ -$ -$ -$ -$ 783,409$ Section IVOperating Cost or (savings) Prior Years FY 18/19 BudgetFY19/20 FY20/21 FY21/22 FY22/23 FY23/24 TotalPersonnel-$ Other Operating Costs-$ Total Operating Impact-$ -$ -$ -$ -$ -$ -$ -$ Funding Sources/Methods of FinancingOperating Budget ImpactCapital Improvement Program2019 ‐ 2020Project design consultant contract at $60,000. Part of the project funding is from a State ATP (Active Transportation Program) grant. Of the $571,008.75 total, $6,008.75(Design.ExtLabor) was carried forward; $447,000(Contracts.State Bike) and $108,000(Contracts.TDA ST) and $10,000(IntLabor) were FY19/20 budgeted.Additional InformationA bike detection is a highly requested bicycle traffic improvement and will encourage more bicyclists to ride in the City.Justification/factor driving projectDescription07/19 to 06/20This project will install bicycle detection at thirteen signalized intersections to minimize bicycle collisions and encourage more bicyclists to use the bicycle facilities within the City.Project Title:Estimated Project CostsCitywide Bike Detection Improvement ProjectPWST‐0050
RESOLUTION NO. 2020-64
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR CITYWIDE BICYCLE FACILITIES DETECTION
IMPROVEMENT PROJECT TO ST. FRANCIS ELECTRIC, LLC,
OF SAN LEANDRO; AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDERS; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on
February 19, 2020, at 1 1:00 a.m., for Well27 Granular Activated Carbon Filter System,
described in the plans and specifications therefore approved by the City Council on
January 15,202Q and
WHEREAS, said bids have been checked and tabulated and a report thereof
filed with the City Manager as follows:
Bidder
Engineers Estimate
St Francis Electric LLC.
Pacific Excavation, lnc.
Power Design Electric, lnc.
Bear Electrical Solutions, lnc.
Location
San Leandro
Elk Grove
Kingsburg
Alviso
B¡d
$468,090
$740,795
$798,259
$1,136,437
$1 ,176,865
Above/(Below)
Engineer's Estimate
$272,705
$330,1 69
$668,347
$708,775
WHEREAS, staff recommends that the City Council award the contract for
Citywide Bicycle Facilities Detection lmprovement Project to St. Francis Electric, LLC, of
San Leandro, in the amount of $740,795; and
WHEREAS, staff also recommends that the City Council authorize the
City Manager to execute change orders in an amount not to exceed $60,000; and
WHEREAS, staff further recommends the City Council appropriate funds in the
amount of $2,000, from the fund balance of TDA Streets (30599000.77020) and
$210,400 from the fund balance of Street Fund (30099000.77020) for Fiscal Year
2019t20.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
award the contract for Citywide Bicycle Facilities Detection lmprovement Project to
St. Francis Electric, LLC, of San Leandro, California, in the amount of $740,795; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute the contract and change orders in an amount not to exceed
$60,000; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for Citywide Bicycle Facilities Detection lmprovement Project, in the amount
oÍ $212,400, as set forth above; and
BE lT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council
Protocol Manual (adopted 1116119, Resolution No. 2019-223), the City Attorney is
hereby authorized to make minor revisions to the above-referenced document(s) that do
not alter the compensation or term, and to make clerical corrections as necessary.
Dated: April 1 5,2020
I hereby certify that Resolution No. 2020-64 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held April 15,2020 by the following vote:
AYES: COUNCIL MEMBERS - Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
PAMELA M. FARRIS
Assistant City Clerk
2020-64