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Home My WebLink AboutAgenda Report - April 15, 2020 C-03AGENDA ITEM Crty op LopI Councrl ConrMUNrcATroN AGENDA TITLE:Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase One Vaughan Horizontal Chopper Pump for White Slough Water Pollution Control Facilityfrom Rockwell Engineering and Equipment, Co., of Tustin Ranch ($25,536) MEETING DATE PREPARED BY: April 1 5,2020 Public Works Director RECOMMENDED AGTION: Adopt resolution authorizing City Manager to waive bid process and purchase one Vaughan horizontal chopper pump for White Slough Water Pollution Control Facility from Rockwell Engineering and Equipment, Co., of Tustin Ranch, in the amount of $25,530. BAGKGROUND INFORMATION: The existing pump that lifts wastewater from the City's industrial waste system was installed in 2007. This obsolete pump has become unreliable and is no longer suitable for this application. New pump technology is available (and currently utilized in other areas of the treatment plant)that will minimize maintenance and operate more efficiently. White Slough Pollution Control Facility currently operates and maintains five Vaughn chopper pumps with minimal problems. The purchase of a Vaughn horizontal chopper pump would replace the existing ITT Flyght Centrifugal Pump. Rockwell Engineering and Equipment, Co. is a sole-source vendor. Per Lodi Municipal Code, Section 3.20.070, Bidding, the bidding process may be dispensed when the commodity can be obtained from only one vendor, due to need for branded replacement parts or supplies for equipment of like brand. Staff recommends authorizing City Manager to waive bid process and purchase one Vaughan horizontal chopper pump for White Slough Water Pollution Control Facility from Rockwell Engineering and Equipment, Co., of Tustin Ranch, in the amount of 92b,536. FISCAL IMPAGT: This purchase does not impact the General Fund. FUNDINGAVAILABLE: WSWPCFPlantOperations(53053003.77030)-$ZS,Sg6 (LL.,L Aôdrew Keys (Apr 8,rútol Andrew Keys Deputy City Ma na ger/l nternal Services D i rector c-3 TM Cha E ey, Jr Public Works Director Prepared by Lance Roberts, Utilities Manager CES/LR/tw Attachments AppRovED, ffi#t*,-,r' Stephen Schwabauer, City Manager RIGROUP\ADlvllN\Council\2020\04152020\Rockwell Engineering\Rockwell CC.doc 41312020 ® ROCKWELL ENGINEERING A ND EQU IPMENT C O . TUSTIN , CA 92782 CUSTOMER CITY O F LODI P.O. BOX 3006 LODI, C A 95241-1910 ITEM DESCRIPTION HE8N10CS VAUGHAN HORIZONTAL CHOPPER PUMP -MOTOR STOOL -MOTOR COUPLING -1 5 HP 890 RPM PREM EFF . MOTOR -REUSING EXISTING BASE SHIPPING SHIPPING CHARGES LEAD TIME : 5-6 WEEKS PUMP QUOTE QUOTE DATE QUOTE# QUOTED BY 2/3/2020 38306 BR TERMS NET-30DAYS MANUFACTURER VAUGHAN QUANTITY COST Total 1 22 ,850 .00 22 ,850 .00T 1 800.00 800.00 -SALES TAX -SAN JOAQUIN CNTY (City of Lodi ) 8.25% 1,885.13 PHONE (714) 505-9700 FAX (714) 505-9800 www.rockwellengineering.com TOTAL $25 ,535 .13 Credit card payments are only accepted prior to or at time of shipment. January 30, 2020 Nathan Shropshire W.S.W .P.C.F Maintenance Supervisor City of Lodi 12751 N. Thornton Rd Lodi, CA 95240 Dear Nathan, Chopper Triton · The appointed Vaughan Company Inc . Representative and sole source for the City of Lodi, CA including sales , service and parts is Rockwell Engineering. Please contact them for pricing, information or any other assistance you require. Sincerely, Rockwell Engineering & Equipment 2913 El Camino Real Ste 337 Tustin, CA 92782 Phone:714-505-9700 Fax: 714 -505 -9800 E-mail : brad@rockwellengineering.com Stefanie Vaughan Vaughan Company, Inc . Phone: 360.249.4042 ext. 227 Rotamix Vaughan Company , lnc .l364 Monte Elma Road 1 Montesano , WA 98563 USA 1 Phone : 360 -249 -40421 Fax : 360 -249-6155 E-Ma il : i nfo @chopperpumps .com I Website : www.chopperpumps .com RESOLUTION NO. 2020-63 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING PURCHASE OF VAUGHAN HORIZONTAL CHOPPER PUMP FOR WHITE SLOUGH WATER POLLUTION CONTROL FACILITY FROM ROCKWELL ENGINEERING AND EQUIPMENT CO., OF TUSTIN RANCH WHEREAS, the existing pump that lifts wastewater from the City's industrial waste system was installed in 2007; and WHEREAS, new pump technology is available (and currently utilized in other areas of the treatment plant) that will minimize maintenance and operate more efficiently; and WHEREAS, per Lodi Municipal Code 53.20.070, bidding process may be dispensed when the commodity can be obtained from only one vendor, due to need for branded replacement parts or supplies for equipment of like brand; and WHEREAS, staff recommends authorizing the City Manager to waive bid process and purchase one Vaughan horizontal chopper pump for White Slough Water Pollution Control Facility from Rockwell Engineering and Equipment Co., of Tustin Ranch, in the amount of $25,536. NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the bidding process per Lodi Municipal Code Section 3.20.070; and BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the purchase of one Vaughan horizontal chopper pump for White Slough Water Pollution Control Facility from Rockwell Engineering and Equipment Co., of Tustin Ranch, California, in the amount of $25,536; and BE lT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary. Dated: April 15,2020 I hereby certify that Resolution No. 2020-63 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 15,2020, by the following vote: AYES: COUNCIL MEMBERS - Chandler, Mounce, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - None PAMELA M. FARRIS Assistant City Clerk 2020-63