HomeMy WebLinkAboutAgenda Report - March 18, 2020 C-04AGENDA ITEM
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AGENDA TITLE:Approve Plans and Specifications and Authorize Advertisement for Bids for the
Lodi Electric Utility Facility Renovation Project, and Adopt Resolution Authorizing
the City Manager to Execute Agreements with Mobile Modular Management
Corporation, of Livermore ($1 81,422), and WMB Architects, lnc., of Stockton
($65,ooo)
MEETING DATE: March 18,2020
PREPARED BY: Public Works Director & Electric Utility Director
RECOMMENDED AGTION: Approve plans and specifications and authorize advertisement for
bids for the Lodi Electric Utility Facility Renovation Project, and
adopt resolution authorizing the City Manager to execute
agreements with Mobile Modular Management Corporation, of Livermore ($tAt ,422), and WMB
Architects, lnc., of Stockton ($65,000).
BACKGROUND INFORMATION: The Lodi Electric Utility (LEU) currently occupies and utilizes
multiple buildings and facilities located at 1331 S. Ham Lane, a
yard shared by both the Public Works and LEU for several years.
Construction of these buildings and facilities dates back to the mid-1970s. With the exception of a
recent upgrade project to LEU's Operations Dispatch Center to address ergonomic and accessibility
issues, the current LEU facilities have gone without any major improvements for the past 40+ years.
WMB Architects, lnc. was hired in 2Q17 lo assess and provide preliminary design services for the
improvements associated with accessibility, ergonomics, and security at LEU's facilities. At the
September 19,2018 meeting, the City Council approved a contract with WMB Architects, lnc. to
complete the final engineering and design and develop specifications in preparation to solicit bids for
construction of the project.
Design work is complete and plans have been submitted to the Building Department for review. The
project will include offices, public lobbies, public counters, Americans with Disabilities Act (ADA)
access, ADA staff bathroom facilities, new accessible locker rooms, an enlarged training room, lighting,
communications, space conditioning, and associated staff support areas. The project also includes a
transformer storage building and a covered wire reel storage structure. Prior to beginning construction
of the project, the current area to be renovated must be vacated by staff. To accommodate statf and
enable their work to continue during the project, temporary office and restroom facilities are needed.
These facilities will be located adjacent to the current LEU Administration Office.
A. Mobile Modular Management Corporation:
The Professional Services Agreement with Mobile Modular Management Corporation, of Livermore, will
provide temporary work space for LEU staff during the renovation project. This space includes offices,
APPROVED
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K:\WP\PROJECTS\MISC\Electric Utility\EUD Remodel 2020\C APCS D 2020 Remodel.doc
, City Manager
316t2020
Approve Plans and Specifications and Authorize Advertisement for Bids for the Lodi Electric Utility Facility Renovation Project, and Adopt Resolut¡on Authorizing
the City Manager to Execute Agreements with Mobile Modular Management Corporation, of Livermore ($181,422), and WMB Architects, lnc., of Stockton ($65,000)
March 18.2020
Page 2
common areas, and a break room. Restroom and shower facilities are also required and will be
provided in a separate unit. Four 12-foot by 60-foot modular units will be combined to create the work
areas for staff and one 12-foot by 56-foot unit will provide restroom and shower facilities. Administrative
and management staff will remain in the current location outside the construction project area. The
Agreement includes delivery, set-up, ADA access ramps, tear down and removal, as well as, 12
months'rent for allfacilities ($181 ,422). lt is anticipated that utility services, electrical, phone, data,
water and sewer, will be completed by City staff.
B. WMB Architects, lnc:
Amendment No. 1 to the existing Professional Services Agreement with WMB Architects, lnc., of
Stockton, will provide design work not originally accounted for as it relates to the transformer storage
building and covered wire reel storage area ($65,000).
FISCAL IMPACT:This project will reduce costs associated with unplanned and emergency
maintenance and repair work for these deteriorating facilities; and ADA
and security improvements will increase safety and reduce risk of injury
for employees and the public. The addition of covered storage will extend
the life of inventory and assets and reduce the risk of damage. This
project will not impact the General Fund.
FUNDING AVAILABLE: LEU Capital Fund 501 (Project No. EUCP-17001) - 9246,422
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swimley, Jr
Public Works Director
CES/CES/tc
Attachments
cc:Melissa Price, Rates & Resources Manager
Gary Wiman, Construction Project Manager
Mobile Modular Management Corporation
WMB Architects, lnc.
tmer
Utility Director
K:\WP\PROJEGTS\MISC\Electric Utility\EUD Remodel 2020\C APCS EUD 2O2O Remodel.doc 31612020
RESOLUTION NO. 2O2O-51
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE AGREEMENTS FOR THE
LODI ELECTRIC UTILITY FACILITY RENOVATION PROJECT
WITH MOBILE MODULAR MANAGEMENT CORPORATION, OF
LIVERMORE, AND WMB ARCHITECTS, INC., OF STOCKTON
WHEREAS, the Lodi Electric Utility (LEU) currently occupies and utilizes multiple
buildings and facilities located at 1331 South Ham Lane, a yard shared by both the Public
Works and LEU for several years; and
WHEREAS, at the September 19, 2018 meeting, the City Council approved a contract
with WMB Architects, lnc., to complete the final engineering and design, and develop
specifications in preparation to solicit bids for construction of the project; and
WHEREAS, the project will include offices, public lobbies, public counters, Americans
with Disabilities Act (ADA) access, ADA staff bathroom facilities, new accessible locker rooms,
an enlarged training room, lighting, communications, space conditioning, and associated staff
support areas, as well as a transformer storage building and a covered wire reel storage
structure; and
WHEREAS, to accommodate staff and enable their work to continue during the project,
temporary office and restroom facilities are needed and will be located adjacent to the current
LEU Administration Office; and
WHEREAS, staff recommends that the City Council authorize the City Manager to
execute a Professional Services Agreement with Mobile Modular Management Corporation, of
Livermore, in the amount of $181 ,422, îor the Lodi Electric Utility Facility Renovation Project
providing temporary work space for LEU staff during the renovation project; and
WHEREAS, staff further recommends that the City Council authorize the City Managerto execute Amendment No. 1 to the existing Professional Services Agreement with
WMB Architects, lnc., of Stockton, in an amount not to exceed $65,000, for the Lodi Electric
Utility Facility Renovation Project, providing design work not originally accounted for relating to
the transformer storage building and covered wire reel storage area.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a Professional Services Agreement with Mobile Modular
Management Corporation, of Livermore, in the amount of $181 ,422, for the Lodi Electric Utility
Facility Renovation Project providing temporary work space for LEU staff during the renovation
project; and
BE lT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to execute Amendment No. 1 to the existing Professional Services Agreement
with WMB Architects, lnc., of Stockton, in an amount not to exceed $65,000, for the Lodi Electric
Utility Facility Renovatlon Project, providing design work not originally accounted for relating to
the transformer storage building and covered wire reel storage area; and
BE lT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to
the above-referenced document(s) that do not alter the compensation or term, and to make
clerical corrections as necessary.
Dated: March 18,2020
I hereby certify that Resolution No. 2020-51 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 18,2020, by the following vote:
AYES: COUNCIL MEMBERS - Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
crn.
PAMELA M. FARRIS
Assistant City Clerk
2020-51