HomeMy WebLinkAboutAgenda Report - September 20, 2000 E-09OF t
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AGENDA TITLE: Authorize the Purchase of Eleven Computers for the Public Works Department,
Administration and Engineering Divisions (approx. $17,000)
MEETING DATE: September 20, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
Purchasing Officer to purchase eleven (11) desktop computers, for the
Administration and Engineering divisions of the Public Works Department,
from Micron Electronics, Inc., of Nampa, Idaho.
BACKGROUND INFORMATION: The Public Works Department has a number of old desktop
computers which are outdated and have exceeded their useful life.
All of the computers being replaced are more than 3 years old.
Installation of newer software (i.e., Microsoft Office 97,
Microsoft Outlook, and Norton Antivirus) on the older machines has resulted in slower (but safer)
operating machines. The newer computers will increase staffs productivity and also reduce support
needed for the older computers.
In the past years, the City has been purchasing computer systems from Micron Electronics, Inc.
Staff has found that Micron's computer systems are very reliable and competitive in price. Also, by
purchasing from the same vendor, we can simplify the support for our existing computer systems.
Based on these reasons, staff is recommending a direct purchase from Micron Electronics, Inc., for our
replacement computer systems. Their prices are competitive with those of other major manufacturers.
FUNDING: The City Manager approved a $17,155 special allocation (copy attached) for this computer
purchase on July 17, 2000. Because the total cost will be above the $15,000 the
Purchasing Officer is authorized to approve, staff is recommending that the City Council
authorize the Purchasing Officer to purchase these computers.
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Richard C. Prima, Jr.
Public Works Director
Prepared by Lyman Chang, Associate Civil Engineer
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Attachments
cc: Randy Hays, City Attorney
Joel Harris, Purchasing Officer
Lyman Chang, Associate Civil Engineer
Stan Helmle, Information Systems Manager
APPROVED:
H. Dixon Flynn - ity Manager
PRCH11 COMPUTERS 09/13100
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Sp Allo
A % 0 3 1.000 CITY OF LODI
CITY OF +_(�cl� SPECIAL ALLOCATION REQUEST
TO: ACCOUNTING MANAGER DATE: July 17, 2000
FINANCE DIRECTOR
FROM: PUBLIC WORKS DIRECTOR PROJECT NUMBER: see below
Request is made for funds to accomplish the following project:
Description of Project Estimated Cost
Replace outdated computers in the Engineering Division to facilitate $17,155
use of the programs which require more memory and faster computers. The
computers being replaced are older than three years and cannot efficiently
use the software needed by the engineering staff. This request is based
on the fact that we have two engineering positions that have been vacant
for over a year and a Senior Engineering Technician is retiring that will leave RECEIVE
a vacancy for a number of months. JUL t 9 2000
The cost of the computers includes the software licenses needed for each
user and two monitors to replace two very old monitors. The other monitors will remain.
See attached Estimated Computer Replacement Cost. ACCOUNTING
103011.7300 $ 5,945.00
103027300 $11,210.00
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Richard C. Prima, Jr. Date
Public Works Director
(If you need more space, use additional sheet and attach to this form.)
Date of Approval
COUNCIL
Current Budget
Contingent Fund
Capital Outlay Reserve
CIP Control Account
Utility Outlay Reserve
Amount Approved
Account g Manager Date
Reprogram Funds
Fund Balance - G F $5.720
Offset by Revenues
Other: 170 Fund
$5,718
180 Fund $5,718
Account Number
VA --
Finance Director
Submit this form in duplicate to the Finance Director. Distribution after approval will be as follows:
1) Originating Department 2) Finance Department
Date
RESOLUTION NO. 2000-161
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE PURCHASE OF ELEVEN DESKTOP
COMPUTERS FOR THE PUBLIC WORKS DEPARTMENT,
ADMINISTRATION AND ENGINEERING DIVISIONS
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WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, on June 16, 1999 the City Council authorized staff to purchase
desktop computers as budgeted for 1999-2001, in aggregate amounts of $15,000.00 or
less, using CMAS agreements with either Micron Electronics or Dell Computers, without
further competitive bidding or Council approval; and
WHEREAS, on September 20, 2000 the City Council further authorized staff to
participate in the US Communities Nationwide Purchasing Program contract for the
purchase of desktop and notebook computers. Staff will continue use of both contracts
depending on which is most advantageous to the City for each particular purchase; and
WHEREAS, since the total cost of the purchase is above the $15,000.00 limit
that the Purchasing Officer is authorized to approve, staff recommends that the City
Council approve the purchase of eleven desktop computers for the Public Works
Department Administration and Engineering Divisions from Micron Electronics, Inc., in
the amount of $17,155.00.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
does hereby approve the purchase of eleven desktop computers for the Public Works
Department Administration and Engineering Divisions from Micron Electronics, Inc., of
Nampa, Idaho, in the amount of $17,155.00.
Dated: September 20, 2000
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I hereby certify that the foregoing is a true and correct copy of Resolution No.
2000-161, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held September 20, 2000 by the following vote:
AYES: COUNCIL MEMBERS - Hitchcock, Land, Nakanishi, Pennino and
Mayor Mann
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
SUSAN J. BLACKON
City Clerk
2000-161