HomeMy WebLinkAboutAgenda Report - September 20, 2000 E-08CITY OF LODI Couivcir. CoMMuivicaTTON
AGENDA TITLE: Participation in US Communities Nationwide Purchasing Program
Contracts for Purchase of Desktop and Notebook Computers
MEETING DATE: September 20, 2000
PREPARED BY: Information Systems Manager
Finance Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing City
departments to purchase desktop and notebook computers, as budgeted
for the fiscal years 1999-2001, in aggregate amounts of $15,000 or less,
from either Micron Electronics or Dell Computers, under competitively -bid contracts awarded to each by Fairfax
County, Virginia, through sponsorship by the US Communities Government Purchasing Alliance.
BACKGROUND INFORMATION: On June 16, 1999, the City Council adopted Resolution 99-88 authorizing
staff to purchase desktop computers as budgeted for 1999-2001, in
aggregate amounts of $15,000 or less, using State of California CMAS
agreements with Micron or Dell.
Now, the US Communities Government Purchasing Alliance offers an alternative. The Alliance is the primary
program offered by the US Communities Purchasing and Finance Agency ("US Communities"), a non-profit public -
benefit corporation established as an "instrumentality' of government to help local agencies reduce the cost of,
and to help manage the financing of, purchased goods.
Contracts with Dell and Micron were competitively bid by Fairfax County, Virginia, and offer discounts similar to
those enjoyed by the City under CMAS contracts. However, under US Communities sponsorship the agreements
are available to cities without the 1.21% CMAS administrative fee. With adoption of this resolution, staff would
have the ability to buy budgeted notebook computers as well as desktop computers, using whichever contract
offers the best value to the City, without further competitive bidding.
It is therefore recommended that the City Council authorize the purchase of notebook and desktop computers, as
approved in the 1999-2001 budget, in amounts of $15,000 or less, using Fairfax County -bid and US Communities -
sponsored agreements with either Micron or Dell, without further competitive bidding or Council approval. Staff
would continue to provide the City Council with quarterly reports of purchases under this resolution and Resolution
99-88, and for computer purchases in excess of $15,000, staff would continue to submit its recommendations to
the City Council for review prior to purchase or solicitation of bids.
FUNDING:
A �La t� , "
Stan Helmle, Information Systems M pager
Prepared by Joel Harris, Purchasing Officer
None required. Estimated annual savings (vs. CMAS): $600
Vicky McAthie, Filhance Director
Azov®:
H. ixon Flynn — C y Manager
USCommunities cc1 OM5/�
RESOLUTION NO. 2000-160
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
PARTICIPATION IN US COMMUNITIES NATIONWIDE
PURCHASING PROGRAM CONTRACTS FOR PURCHASE OF
DESKTOP AND NOTEBOOK COMPUTERS
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WHEREAS, on June 16, 1999, the City Council adopted Resolution No. 99-88
authorizing staff to purchase desktop computers as budgeted for 1999-2001, in
aggregate amounts of $15,000 or less, using State of California CMAS agreements with
Micron and Dell; and
WHEREAS, US Communities Government Purchasing Alliance offers an
alternative. The Alliance is the primary program offered by the US Communities
Purchasing and Finance Agency, a non-profit public -benefit corporation established as
an "instrumentality" of government to help local agencies reduce the cost of, and to help
manage the financing of, purchased goods; and
WHEREAS, Contracts with Dell and Micron were competitively bid by Fairfax
County, Virginia, and offer discounts similar to those enjoyed by the City under CMAS
contracts. However, under US Communities sponsorship the agreements are available
to cities without the 1.21% CMAS administrative fee. With adoption of this Resolution,
staff would have the ability to purchase budgeted notebook computers as well as
desktop computers, using whichever contract offers the best value to the City, without
further competitive bidding; and
WHEREAS, it is therefore recommended that the City Council authorize staff to
purchase notebook and desktop computers as approved in the 1999-2001 budget, in the
amounts of $15,000 or less, using Fairfax County -bid and US Communities -sponsored
agreements with either Micron or Dell, without further competitive bidding or Council
approval; and
WHEREAS, staff will continue to provide the City Council with quarterly reports
of purchases under this Resolution and Resolution No. 99-88, and for computer
purchases in excess of $15,000, staff will continue to submit its recommendations to the
City Council for review prior to purchase or solicitation of bids.
NOW THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize staff to purchase desktop computers as budgeted for 1999-2001, in aggregate
amounts of $15,000.00 or less, from either Micron Electronics or Dell Computers, under
competitively -bid contracts awarded to each by Fairfax County, Virginia, through
sponsorship by the US Communities Government Purchasing Alliance.
Dated: September 20, 2000
I hereby certify that Resolution No. 2000-160 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held September 20, 2000 by the
following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino and
Mayor Mann
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BL4CKSTON
City Clerk
2000-160