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HomeMy WebLinkAboutAgenda Report - March 4, 2020 C-07AGENDA ITEM Cm7 CITY OF LODI 4 ' COUNCIL COMMUNICATION TM AGENDA TITLE: Adopt Resolution Approving Purchase of Three Year License for Cisco Cloud Email Security Platform and Data Protection Services from CDW-G of Vernon Hills, Illinois ($23,256.00) MEETING DATE: March 4, 2020 PREPARED BY: Information Technology Manager RECOMMENDED ACTION: Adopt resolution approving purchase of three year license for Cisco Cloud Email Security Platform and Data Protection Services from CDW-G of Vernon Hills, Illinois in the amount of $23,256.00. BACKGROUND INFORMATION: As part of the City's efforts to replace aging network security infrastructure, a refresh of the City's email filtering service is scheduled for this calendar year. The City currently is using a Cisco email filter appliance that has reached end of life. Under a three-year software license agreement the email filtering service will be moved to a cloud based service through Cisco's hosted solution. The new service will offer much of the same protection from spam and viral email attacks. In addition, the new service will offer an improved protection against phishing, ransomware and malware attachments. As a new service, the filter will provide data loss prevention and capabilities for encryption to safeguard sensitive information. The purchase of the license is done through a value added reseller (VAR) CDW-G, since Cisco does not sell its products directly to customers. In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology Manager has the ability to acquire electronic hardware through negotiation, requests for proposal or competitive bids and award based on "best value" criteria. The Information Technology Manager has selected to utilize the negotiation method for acquiring the Cisco Email filtering service for the following reasons: • IT manufactures will work with one value-added reseller (VAR) when creating quotes for products for a single customer. • Other VARs will not quote a product from the same manufacture if a prior quote had already been created for a competing VAR for a single customer. FISCAL IMPACT: Funding for this project is included in the California state grant for cybersecurity. FUNDING AVAILABLE: Three year license agreement: 21620400.77020 Benjamin Buecher Inf mation Technology Manager Andrew K s Deputy Ci y Manager APPROVED: IS 1ep en b uer, City Manager PEOPLE =" WHO GET IT DEAR BENJAMIN BLIECHER, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL LGJR829 2/19/2020 CISCO PREMIUM 3 YEAR 1348160 $23,256.00 :tUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE Cisco Cloud EmailSSecurity Premjym mph, criuti� _ on lkMS 17100 5511718 $1.26 $21,546.00 license - wit Mfg. Part#: CES-PREM-AMP-BNDL UNSPSC:43233205 Electronic distribution - NO MEDIA 36,00 Months From 31 -Jan -2020 to 30 -Jan -2023 Contract: Standard Pricing Cisco Email Securlty Safe Unsubscribe Add -On - licensg—1 17100 4221129 $0.10 $1,710.00 license Mfg. Part#: CES-SAFEUS UNSPSC:43233205 Electronic distribution - NO MEDIA 36.00 Months From 31 -Jan -2020 to 30 -Jan -2023 Contract: Standard Pricing PURCHASER BILLING INFO SUBTOTAL $23,256.00 Billing Address: SHIPPING $0.00 CITY OF LODI SALES TAX $0.00 ACCTS PAYABLE PO BOX 3006 GRAND TOTAL $23,256.00 LODI, CA 95241-1910 Phone: (209) 333-5538 Payment Terms: Net 30 Days -Govt State/Local Please remit payments to: CDW Government DELIVER TO Shipping Address: CITY OF LODI 75 Remittance Drive DANNY DUKE Suite 1515 221 W PINE ST Chicago, IL 60675-1515 LODI, CA 95240-2089 Shipping Method: ELECTRONIC DISTRIBUTION This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at For more information, contact a COW account manager © 2020 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page IofI RESOLUTION NO. 2020-38 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE PURCHASE OF THREE-YEAR LICENSE FOR CISCO CLOUD EMAIL SECURITY PLATFORM AND DATA PROTECTION SERVICES FROM CDW-G, OF VERNON HILLS, ILLINOIS WHEREAS, the City's email filtering system is scheduled for refresh this calendar year; and WHEREAS, the current Cisco email filter appliance has reached its end of life; and WHEREAS, the new email filtering service will be a cloud based service through Cisco's hosted solution providing protection from spam, viral email attacks, phishing, ransomware and malware attachments. The email filter will provide data loss prevention and capabilities for encryption; and WHEREAS, the purchase of the license is done through a value added reseller (VAR), CDW-G; Cisco does not sell its products directly to customers. In accordance with Lodi Municipal Code Section 3.20.077, the Information Technology Manager has selected to utilize the negotiation method for acquiring Cisco email filtering service for the following reasons: • IT manufactures will work with one value-added reseller (VAR) when creating quotes for products for a single customer. • Other VARs will not quote a product from the same manufacture if a prior quote had already been created for a competing VAR for a single customer. WHEREAS, the Information Technology Manager recommends that the City Council approve the purchase of the three-year license for Cisco Cloud Email Security Platform and Data Protection Services from CDW-G. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the purchase of the three-year license for Cisco Cloud Email Security Platform and Data Protection Services, in the amount of $23,256. Dated: March 4, 2020 I hereby certify that Resolution No. 2020-38 was passed and adopted by the City Council of the City of Lodi in a regular/special joint meeting held on March 4, 2020 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None PAMELA M. FARRIS Assistant City Clerk 2020-38