HomeMy WebLinkAboutAgenda Report - March 4, 2020 C-04AGENDA ITEM
'• CITY OF LODI
COUNCIL COMMUNICATION
• TM
C-4
AGENDA TITLE: Adopt Resolution Awarding Contract for Municipal Services Center Security Fence
Improvement Project to Martin General Engineering, Inc., of Rancho Cordova i
($154,900), Authorizing City Manager to Execute Change Orders ($15,100), and
Appropriating Funds ($130,225)
MEETING DATE:
PREPARED BY:
March 4, 2020
Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Municipal Services Center
Security Fence Improvement Project to Martin General Engineering,
Inc., of Rancho Cordova, in the amount of $154,900, authorizing
City Manager to execute change orders in an amount not to exceed $15,100, and appropriating funds in
the amount of $130,225.
BACKGROUND INFORMATION This project includes replacing roughly 330 feet of security fencing,
a pedestrian gate, and an updated automated vehicular gate, at the
Municipal Services Center (MSC), located at 1331 South Ham Lane.
The existing fence is chain link and does not provide the security needed to meet today's requirements.
The proposed fence is eight -foot high wrought iron fencing with pickets at the top and replicates the
security fence design recently constructed at the Transit Center and Surface Water Treatment Facility,
which has proven to be secure and functional.
Plans and specifications for this project were approved on January 15, 2020. The City received the
following seven bids for this project on February 12, 2020:
KAMTROJECTS\MISC\MSC Fence Improvements\Council
2/20/2020
Above/(Below)
Bidder
Location
Bid
Engineer's Estimate
Engineer's Estimate
$ 210,000
Martin General Engineering
Rancho Cordova
$ 154,900
($55,100)
Arrow Fencing
Redwood Valley
$ 155,070
($54,930)
A.M. Stephens Const. Co.
Lodi
$ 159,667
($50,333)
Diede Construction, Inc.
Woodbridge
$ 181,690
($28,310)
Golden Bay Fence Plus Iron
Works Stockton
$ 198,208
($11,792)
Pisor Fence Division
Citrus Heights
$ 199,980
($10,020)
* Ashron Const. & Restoration Galt
$ 240,500
$ 30,500
*Non-responsive
FISCAL IMPACT:
This project will minimize the ongoing maintenance costs to the chain link
gate and will reduce the likelihood of equipment
stored in the yard from
being stolen. This project will not impact the General Fund.
KAMTROJECTS\MISC\MSC Fence Improvements\Council
2/20/2020
Adopt Resolution Awarding Contract for Municipal Services Center Security Fence Improvement Project to Martin General Engineering, Inc., of Rancho Cordova
($154,900), Authorizing City Manager to Execute Change Orders ($15,100), and Appropriating Funds ($130,225)
March 4, 2020
Page 2
FUNDING AVAILABLE: Fiscal Year 2019/20 Budget:
Transit Capital (60199000.77020) $ 39,775
Requested Appropriation:
Water Capital (56199000.77020) $ 90,450*
Wastewater Capital (53199000.77020) 39,775
TOTAL: $ 170,000
Requested Transfer to Water Capital:
Electric Utility Department (50199000.76220) $ 50,675
*after transfer is completed Water Capital Fund will contribute $39,775 towards Project
�U
Andrew Keys
Deputy City Manager/Internal Services Director
CiiakL?
Charles E. Swimley, r.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
Attachment
Cc: Utilities Superintendent
K:\WP\PROJECTS\MISC\MSC Fence Improvements\Council Communications\CAward.doc 2/20/2020
MSC SECURITY FENCE IMPROVEMENTS
1331 S. HAM LN CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and MARTIN GENERAL ENGINEERING, INC., a California
corporation, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
4.1 02/13/20
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to install wrought iron security fencing, automated sliding
gate, gate control systems and a pedestrian swing gate to secure the Municipal
Services Center (MSC). The work also includes installing a concrete accessible path,
curb, and other incidental and related work, all as shown on the plans and specifications
for the above project.
See Section 6-07 "Description of Bid Items" for additional information.
BID ITEMS
Ite
Description
m
QTY I Unit I Unit Price I Total
Mobilization, Temporary Facilities and
1
LS
$6,500.00
$6,500.00
Demobilization
f
Demolition, Clearing and Grubbing �— 1
LS
$13,300.00
$13,300.00
LF
$46,200.00
Install Security Fence 330
$140.00
LS
$10,900.00
Pedestrian Gate Installation and 1
Improvements _
$10,900.00
Install 28' Vehicular Gate and 1
LS
$78,000.00
Improvements
$78,000.00
TOTAL BID $154,900.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
4.2 02/13/20
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 60 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
4.3 02113/20
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
Title
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
PAMELA M. FARRIS
Assistant City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDiCH `
City Attorney
4.4 02/13/20
Capital Improvement Program
2019-2020
Project Title: Transit Facility Upgrades - Misc. PWTR-20003 #80
Section I Description Project Length 07/19 to 06/20 High
Miscellaneous repairs and purchases to maintain transit facilities in a state of good repair.
Justification/factor driving project
As the transit -funded facilities such as the Parking Structure and Transit Station continue to age, repairs and miscellaneous purchases are becoming more frequent and
costly each year. This project will provide a funding source for those unexpected, but necessary repairs or replacements.
Additional Information
Transit capital fund - TDA expenditure
Section II
Estimated Project Costs
Expenditure Prior Years
FY 18119
FY 19120
FY 20121 FY 21122
FY 22123 FY 23124
Total
Budget
Miscellaneous V
$
261,225
$
261,225
Contracts
$
166,500
Internal Staff •
$
2,500
$
2,500
Total Capital Costs $ -
$ -
$
430,225
$ - ts -
$ - $ -
$
263,725
Section III
Funding Sources/Methods of Financing
Funding Source(s) Prior Years
FY 18119
Budget
FY 19120
FY 20121 F721/22 FY 22123 FY 23124
Total
601 - Transit - Capital V
$
300,000
$
300,000
531 - Wastewater Capital Outlay
$
39,775
561 -Water Capital Outlay V
$
90,450
$
90,450
Total Project Financing $ -
$ -
$
430,225
$ - $ - $ - $ -
$
390,450
Section IV
Operating Budget Impact
Operating Cost or (savings) Prior Years
FY 18119
FY19120
FY20121 FY21122 FY22123 FY23124
Total
Budget
Personnel V
$
-
Other Operating Costs V
$
-
Total Operating Impact $ -
$ -
$
-
$ - $ - $ - $ -
$
-
RESOLUTION NO. 2020-35
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE MUNICIPAL SERVICES CENTER
SECURITY FENCE IMPROVEMENT PROJECT TO
MARTIN GENERAL ENGINEERING, INC., OF RANCHO CORDOVA;
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS;
AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on February 12, 2020, at
11:00 a.m., for the Municipal Services Center Security Fence Improvement Project, described in
the plans and specifications therefore approved by the City Council on January 15, 2020; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Location
Estimate
($54,930)
Martin General Engineering
Rancho Cordova
Arrow Fencing
Redwood Valley
A.M. Stephens Const. Co.
Lodi
Diede Construction, Inc.
Woodbridge
Golden Bay Fence Plus Iron Works
Stockton
Pisor Fence Division
Citrus Heights
*Ashron Const. & Restoration
Galt
*Non-responsive
Above/(Below)
Bid Engineer's
$ 154,900
($55,100)
$ 155,070
($54,930)
$ 159,667
($50,333)
$ 181,690
($28,310)
$ 198,208
($11,792)
$ 199,980
($10,020)
$240,500
$30,500
WHEREAS, staff recommends that the City Council award the contract for the Municipal
Services Center Security Fence Improvement Project to Martin General Engineering, Inc., of
Rancho Cordova, in the amount of $154,900; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $15,100; and
WHEREAS, staff recommends transferring funds in the amount of $50,675 from Electric
Utility (50199000.76020) to Water (56100000.50001); and
WHEREAS, staff also recommends the City Council appropriate funds in the amount of
$90,450 from the fund balance of Water Capital (56199000.77020) and $39,775 from the fund
balance of Wastewater Capital (53199000.77020) for Fiscal Year 2019/20.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Municipal Services Center Security Fence Improvement Project to
Martin General Engineering, Inc., of Rancho Cordova, California, in the amount of $154,900; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and change orders in an amount not to exceed $15,100;
and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby transfer funds in the
amount of $50,675 from Electric Utility (50199000.76020) to Water (56100000.50001); and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for Municipal Services Center Security Fence Improvement Project, in the amount
of $130,225, as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: March 4, 2020
I hereby certify that Resolution No. 2020-35 was passed and adopted by the City
Council of the City of Lodi in a regular/special joint meeting held on March 4, 2020 by the
following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2020-35