HomeMy WebLinkAboutAgenda Report - February 19, 2020 C-04AGENDA ITEM C"M
' CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing Purchase of Ultraviolet Disinfection Parts for White
Slough Water Pollution Control Facility from DC Frost Associates, Inc., of Walnut
Creek ($96,114)
MEETING DATE:
PREPARED BY:
February 19, 2020
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing purchase of ultraviolet disinfection
parts for White Slough Water Pollution Control Facility from DC
Frost Associates, Inc., of Walnut Creek, in the amount of
$96,114.
BACKGROUND INFORMATION: The ultra violet (UV) system disinfects the City's tertiary treated
wastewater at White Slough Water Pollution Control Facility
(WSWPCF) and is regulated by the California Regional Water
Quality Control Board. More than 15 years ago, the City of Lodi switched from chlorine gas to UV
disinfection for safety and water quality reasons.
The UV system consists of two channels with five banks of UV lamps in each channel. Each bank
contains 176 UV lamps, for a total of 1,760 lamps in the system. Regulatory requirements allow each
lamp to remain in service for a maximum of 8,000 hours. There is one set of wipers for each lamp
and one ballast for every two lamps. The lamps, wipers, ballasts, and additional components need to
be checked daily for proper operation. Staff must regularly replace ballasts and lamps, due to either
failure or service life, and wipers to maintain compliance.
This recommended purchase includes the parts and materials needed to replace the lamps, wiper
mechanisms, and light bulbs in two of the 10 banks, which have reached their regulated 8,000 hour
service life.
DC Frost Associates, Inc. is a sole -source vendor. Per Lodi Municipal Code, Section 3.20.070,
Bidding, the bidding process may be dispensed when the commodity can be obtained from only one
vendor, due to need for branded replacement parts or supplies for equipment of like brand.
Staff recommends authorizing purchase of ultraviolet disinfection parts for White Slough Water
Pollution Control Facility from DC Frost Associates, Inc., of Walnut Creek, in the amount of $96,114
FISCAL IMPACT: If the UV system is not properly maintained, WSWPCF may not meet
discharge permit requirements, resulting in fines or penalties. This
purchase does not impact the General Fund.
APPROVED.
err chwaba ity Manager
R:\GROUP\NDMIN\Council\2020\02192020\DC Frost\UV parts purchase CC doc 2/6/2020
Adopt Resolution Authorizing Purchase of Ultraviolet Disinfection Parts for White Slough Water Pollution Control Facility from DC Frost Associates, Inc., of
Walnut Creek ($96,114)
February 19, 2020
Page 2
FUNDING AVAILABLE: Funds are budgeted for this purchase in WSWPCF Plant Operations
(53053003) for Fiscal Year 2020.
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Lance Roberts, Utilities Manager
CES/LR/tw
Attachment
R:\GROUPWDMIN\Council\2020\02192020\DC Frost\UV parts purchase CC doe 2/6/2020
TROJAN
June 3, 2019
Lodi -White Slough Water Polution Control Facility
12751 N. Thornton Road
Lodi, CA 95242
RE: Trojan System UV3000PIusT11 Replacement Parts
To Whom it May Concern
WATER CONFIDENCE'
In the Engineered Submittal Package for the Trojan UV3000PIusTM System, Trojan provided an equipment
performance guarantee stating that the system will meet the required level of disinfection provided that the system
is operated and maintained in accordance with recommendations made by Trojan Technologies.
In order for this equipment guarantee to be maintained, it is imperative that the appropriate components and
replacement parts be used in the system. There are key replacement parts and system components that directly
influence the performance and reliability of the system. Among these critical replacement parts are the UV lamps,
electronic ballasts, printed circuitry etc. Without using lamps, ballasts, and other components that are approved
and validated by Trojan Technologies, we cannot guarantee that the system will provide the required germicidal
output. Subsequently, we cannot guarantee that the required UV dose is being delivered.
In order to keep the equipment performance guarantee intact, it is recommended that specialized system
components be purchased and contracted from our manufacturer representative in your state. In the state of
California, the exclusive manufacturer representative is DC Frost & Associates, Inc., a wholly owned subsidiary of
the Coombs -Hopkins Company.. Trojan purchases only validated system components (lamps, ballasts etc.) from
our suppliers and only those components meeting our performance standards are passed on to the customer.
If you have any questions regarding this matter, or require any additional information please do not hesitate to
contact me at 1-800-291-0218.
Best regards,
TROJAN TECHNOLOGIES
Judy Geo -r gi jev
Judy Georgijev
Municipal Territory Representative
fROIAN 1"ECHN0I OGIES A020 GORE ROAD LONDON ONTARIO, CANADA N5V 4 F7 T 519 457 3,100 F 519 4573030 WWW TROJANUU COM
RESOLUTION NO. 2020-30
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
PURCHASE OF ULTRAVIOLET DISINFECTION PARTS FOR
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY FROM
SOLE -SOURCE VENDOR DC FROST ASSOCIATES, INC., OF
WALNUT CREEK
WHEREAS, the ultra violet system disinfects the City's tertiary treated
wastewater and is regulated by the California Regional Water Quality Control Board; and
WHEREAS, DC Frost Associates, Inc., is a sole -source vendor; and
WHEREAS, per Lodi Municipal Code §3.20.070, the bidding process may be
dispensed when the commodity can be obtained from only one vendor, due to a need for
branded replacement parts or supplies for equipment of like brand; and
WHEREAS, staff recommends authorizing purchase of ultra violet disinfection
parts for White Slough Water Pollution Control Facility from DC Frost Associates, Inc., of
Walnut Creek, in the amount of $96,114.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the sole -source purchase of ultra violet disinfection parts for White Slough
Water Pollution Control Facility from DC Frost Associates, Inc., of Walnut Creek,
California, in the amount of $96,114; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council
Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make
minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: February 19, 2020
-----------------------
-----------------------
I hereby certify that Resolution No. 2020-30 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 19, 2020, by the following
vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson and Mounce
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2020-30