HomeMy WebLinkAboutAgenda Report - February 5, 2020 C-11AGENDA ITEM em
CITY OF LODI
A
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Orders to Water
Meter Program Phase 8 ($270,000), Providing Water Service to Henderson School
(13451 North Extension Road), Authorizing City Manager to Execute All
Documents Related to the Water Service and Reimbursement, and Appropriating
Funds ($270,000)
MEETING DATE: February 5, 2020
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute change orders
to Water Meter Program Phase 8, in the amount of $270,000,
providing water service to Henderson School (13451 North Extension
Road), authorizing City Manager to execute all documents related to the water service and
reimbursement, and appropriating funds in the amount of $270,000.
BACKGROUND INFORMATION: In 2018, Lodi Unified School District (LUSD) ceased operation of the
water well located at Henderson School because concentrations of
1,2,3-trichloropropane (1,2,3 -TCP) exceeded the State's maximum
contaminant level (MCL). Henderson School is located at 13451 North Extension Road (on Harney Lane,
approximately 1,200 feet west of Lower Sacramento Road), in San Joaquin County. At that time, LUSD
started trucking in potable water to onsite tanks in order to serve the school property and began searching
for an alternate water supply.
In 2019, the City was approached by LUSD to discuss extending the City's water system to serve
Henderson School. Staff determined this approach feasible, and agreed to recommend installing
approximately 1,200 feet of 10 -inch water main in Harney Lane from its existing location at Lower
Sacramento Road to Henderson School (Exhibit A). Approximately half of the new water line would be
located outside of the City Limits. LUSD has received the appropriate approvals from County and Local
Agency Formation Commission (LAFCO).
City staff prepared improvement plans and requested a proposal from DSS Company dba Knife River
Construction to construct the water line as part of the Water Meter Program Phase 8 contract, awarded by
Council action on August 21, 2019. The proposal to perform the construction work is the $213,410. Staff
estimates the total cost to construct the pipeline, including City staff time and other incidentals is
$265,303.
LUSD received Board approval for the project and associated costs on January 14, 2020. The City will
authorize the work to proceed upon execution of a reimbursement agreement by LUSD.
Staff recommends authorizing City Manager to execute change orders to Water Meter Program Phase 8,
in the amount of $270,000, providing water service to Henderson School (13451 North Extension
Road), authorizing City Manager to execute all documents related to the water service and
reimbursement, and appropriating funds in the amount of $270,000.
APPROVED:
S'n"861W4balipj, City Manager
K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase MCCO-Henderson$chool. 1/27/2020
Adopt Resolution Authorizing City Manager to Execute Change Orders to Water Meter Program Phase 8 ($270,000), Providing Water Service to Henderson School
(13451 North Extension Road), Authorizing City Manager to Execute All Documents Related to the Water Service and Reimbursement, and Appropriating Funds
($270,000)
February 5, 2020
Page 2
FISCAL IMPACT: While there will be a minor long-term increase in water facility and
distribution costs, these costs will be covered by the school's water meter
charge. All construction related costs will be reimbursed to the City by
LUSD. This project will not impact the City's General Fund.
FUNDING AVAILABLE: Reimbursement by Lodi Unified School District:
Water Capital Revenue Fund (56100000.55020): $265,303
Requesting Appropriation:
Water Capital Fund (56199000.77020): $270,000
��ft-n33�Iet�,
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tc
Attachment
cc: Utility Manager
Construction Manager
K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 8\CCO-HendersonSchool.doc 1/27/2020
EXHIBIT A
Henderson School
Water Extension
Legend
Proposed Water Extension
Existing Water Mains
�_.._.� City Limits
City Parcels
County Parcels
1 �
. 1
1 �
1 �
..............................
1 1
1 1
1 1
1 1
Harney IL
Henderson
School
100 200
Feet
KIN
RESOLUTION NO. 2020-19
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDERS TO WATER METER
PROGRAM PHASE 8, PROVIDING WATER SERVICE TO
HENDERSON SCHOOL (13451 NORTH EXTENSION ROAD);
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
RELATED TO THE WATER SERVICE AND REIMBURSEMENT; AND
FURTHER APPROPRIATING FUNDS
-------------------------------------------------------------------
-------------------------------------------------------------------
WHEREAS, in 2018, Lodi Unified School District (LUSD) ceased operation of the
water well located at Henderson School because concentrations of
1,2,3-trichloropropane (1,2,3 -TCP) exceeded the State's maximum contaminant level
(MCL); and
WHEREAS, Henderson School is located at 13451 North Extension Road (on
Harney Lane, approximately 1,200 feet west of Lower Sacramento Road), in
San Joaquin County; and
WHEREAS. m 2019, the City was approached by LUSD to discuss extending the
City's water system to serve Henderson School and staff agreed to recommend
installing approximately 1,200 feet of 10 -inch water main in Harney Lane from its existing
location at Lower Sacramento Road to Henderson School, with approximately half of the
new water line located outside of the City limits; and
WHEREAS, staff estimates the total cost to construct the pipeline, including City
staff time and other incidentals is $265,303; and
WHEREAS, LUSD received Board approval for the project and associated costs
on January 14, 2020, and the City will authorize the work to proceed upon execution of a
reimbursement agreement by LUSD; and
WHEREAS, staff recommends authorizing the City Manager to execute change
orders to Water Meter Program Phase 8, in the amount of $270,000; and
WHEREAS, staff also recommends providing water service to Henderson School
(13451 North Extension Road); and
WHEREAS, staff also recommends authorizing the City Manager to execute all
documents related to the water service and reimbursement; and
WHEREAS, staff further recommends that the City Council appropriate funds in
the amount of $270,000 (56199000.77020) and recognize the reimbursement from
LUSD in the amount of $265,303 to Water Capital Revenue Fund (5610000.55020) for
Fiscal Year 2019/20.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute change orders to Water Meter Program Phase 8,
in the amount of $270,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
providing water service to Henderson School (13451 North Extension Road); and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
the City Manager to execute all documents related to the water service and
reimbursement; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize
an appropriation of funds in the amount of $270,000 and recognize the reimbursement in
the amount of $265,303, as set forth above; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council
Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make
minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: February 5, 2020
I hereby certify that Resolution No. 2020-19 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 5, 2020, by the following
vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2020-19